ROLE PROFILE

ROLE PURPOSE

In response to an emergency, Plan International Country Offices require experts to support their response and help those affected by crises. The Business Development Manager (BDM) is a senior resource within the Chad mission to support emergency response activities and to develop a funding strategy in line with the Emergency Response Plan. Plan International Chad is scaling up their response to Sudanese refugees and those entering Chad in the East to escape conflict. Plan Chad will also support the host communities. 

The role will also develop collaboration with the BDM in Sudan to bring in funding to support the cross-border response to the crisis.

The role coordinates all proposal development. The BDM will work in Chad to write proposals that speak to the overall strengths and capabilities of the country response while coordinating and incorporating the inputs from technical advisors, programme units, MEAL, finance, HR, Supply Chain Management, partnerships, and security. 

The BDM is expected to stay closely informed and updated on current donor strategies and interests in the humanitarian space that are relevant to Plan International Chad. The deployable BDM will liaise closely with the Global Humanitarian Team and Programme Delivery and Resources (PDR) department, and with the different National Organisations (NOs), in-country donor representatives and other stakeholders (NGO partners) to identify funding opportunities. 

The role maintains and develops relations with in-country donors and Plan International National Organisations. 

Plan International Chad - BUSINESS DEVELOPMENT MANAGER

DIMENSIONS OF THE ROLE

• Develops and maintains relationships with stakeholder groups both within Plan International and externally. 
• Leads overall planning and implementation of all funding activities for a specific emergency response. 
• Development of strong and comprehensive donor proposal submissions with a clear focus on gender and diversity.
• Develop programme budgets together with the finance manager.
• Ensure the financial sustainability of the emergency response by working with the country programme and finance departments and ensure Plan’s cost recovery policy is adhered to in any grant submissions.
• This position may line manage funding or grants finance specialists.
• May deploy at short notice to programme locations if required.

ACCOUNTABILITIES

Fundraising strategy

• Lead the development of an emergency-specific fundraising strategy in line with the country’s emergency response plan, ensuring input from key stakeholders within the organisation and alignment with donor priorities and programme needs.
• Ensure a clear focus on children and gender across all fundraising activities in line with Plan International’s Global Strategy. 
• Identify any systemic and/or structural issues that may impede a rapid growth in funding and recommend and implement mechanisms to address them.
• Develop strategic and equitable partnerships with peer organisations also working in the response, with a focus on local partnerships. 
• Produce and regularly update a comprehensive mapping of all donor opportunities (by sector and geography). 
• Develop funding towards cross border funding in collaboration with Plan International Sudan.
• Assist in developing global humanitarian fundraising strategies for thematic programme plans and cross-sectoral integration.
• Develop new and maintain existing links with institutional donors and UN agencies, ensuring that Plan International is recognised as a go-to agency for gender equity programming in humanitarian crises.

Maintaining data on opportunities, submissions, and ongoing projects

• Track funding opportunities, submission deadlines and financing available – both for institutional donor funding as well as funding from public appeals and donations.
• Ensure a strong pipeline of funding opportunities.
• Monitor the proposal pipeline and ensure that updated trackers are available to facilitate project planning at all times.
• Ensure all appropriate donor and Plan internal proposal formats are available and being used.
• Maintain a reporting calendar and work closely with country teams to ensure deadlines are met, and high-quality reports are submitted in line with donor requirements.
• Ensure that donor reporting data is aligned with the data in the country’s ERP system before submission.

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Coordinate proposal development

• Lead the development of proposals and concept notes for the emergency response, providing support and coordination to the proposal development teams. Where applicable, ensure the proposal development team includes active and meaningful partner participation and that any additional time and resources required to facilitate this are identified and secured.   
• Ensure concept notes and proposals align closely with the Emergency Response Fund (internal Plan emergency response funding) (thematic and geographic), the response master budget, Monitoring, Evaluation, Research and Learning (MERL) frameworks and Country Management Team decisions.
• Ensure Plan’s cost recovery policy is adhered to in the proposal development process and that the maximum viable amount of apportioned costs is funded by the donor as possible
• Formally capture and disseminate learnings from successful and unsuccessful proposal submissions to help strengthen proposal development capacity in the country team and with implementing partners.
• Leads on the integration of key humanitarian standards in all funding submissions (eg Sphere, Core Humanitarian Standard etc).

Donor & Organisational Compliance 

• Ensure compliance with Plan’s Emergency Response Manual and its localisation position paper. 
• Ensure Funding Approval Document procedures are complied with in accordance with policy.
• Train project, support teams and any implementing partner organisations on donor requirements where the National Organisation is not able to support.
• Retain a reporting calendar with internal and external reporting deadlines and share it with implementing partners where applicable.
• Ensure all concept notes, proposals, Funding Approval Documents, and other relevant contract documents are referenced, filed and where applicable archived during deployment.
• Ensure full adherence to all system requirements in Plan’s ERP when creating and setting up new grants and projects.
• Participate in project start-up workshops and ensure a full and comprehensive handover and documentation trail to the project team for implementation.

Safeguarding

•     Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

KEY RELATIONSHIPS

Internal

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• Country office (Head of Mission, Program Coordinator, Grants, Finance, Programmes, Technical Advisors, Monitoring, Evaluation, Research and Learning (MERL), SCM, HR, Partnership Manager)
• Implementing partner organisations.  
• National organisation funding departments, including when the donor proposal is submitted in-country.
• Global Hub departments (projects and funds, finance, legal, humanitarian, communications).

External

• UN agencies (via established networks and relationships built by existing country BD team).
• In-country institutional donors (via established networks and relationships built by existing country BD team).
• Government embassies. 
• Peer agencies.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Essential

• Fluency in French and English. Arabic desirable.
• Able and willing to deploy at short notice to programme locations.
• Extensive and proven experience in writing successful donor proposals.
• Extensive humanitarian fundraising and networking experience. 
• Experience in coordinating successful proposals with meaningful participation and inputs from implementing partner organisations. 
• Experience in establishing and managing consortium bids, with both national and international NGOs.
• Demonstrable knowledge of donor funding requirements and policies and their practical application.
• Knowledge of key humanitarian principles and programme areas including, child protection in emergencies, education in emergencies, and cash and voucher assistance.
• Knowledge of and experience in project cycle management. 
• Experience of on-the-job knowledge and skills transfer to team members. 
• Strong planning and organisational skills.
• Strong analytical and communication skills.
• Strong training development, facilitation and negotiation skills.
• Excellent English oral and written communication skills. 
• Committed to actively upholding Plan International's vision, values and behaviours and policies, including the Say Yes! To Keeping Children Safe Policy.
• Proficient computer skills and experience using software applications and grant management systems.

PHYSICAL ENVIRONMENT 

The successful candidate will be based in a country of their choice under a local employment contract in that country. They will be required to travel to N’Djamena as well as to eastern Chad, where there is an office and a guest house in Adre. This post does not require crossing the border into Sudan.

During business travel, the post holder will be paid on a mission allowance basis, with per diems in accordance with the host country’s rates.

The post holder will receive the necessary support, including safety training, support for wellbeing and mental health, and information sessions.

PLAN INTERNATIONAL’S VALUES IN PRACTICE

We are open and accountable

1. Promotes a culture of openness and transparency, including with sponsors and donors.
2. Holds self and others accountable to achieve the highest standards of integrity.
3. onsistent and fair in the treatment of people.
4. Open about mistakes and keen to learn from them.
5. Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

1. Articulates a clear purpose for staff and sets high expectations.
2. Creates a climate of continuous improvement, open to challenge and new ideas.
3. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
4. Evidence-based and evaluates effectiveness.

We work well together

1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
2. Builds constructive relationships across Plan International to support our shared goals.
3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
4. Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

 Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

5. Builds constructive relationships across Plan International to support our shared goals.
6. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
7. Engages and works well with others outside the organization to build a better world for girls and all children.