Project Officer -ECW (MYRP)

Job Title

PROJECT OFFICER-Education Can't Wait (MYRP)

Function

Programme Implementation

Supervises

None

Reports to

Project Manager

Location

Yumbe, Terego and Adjumani

Travel required

60 %

Effective Date

March 2023

Grade

Level 12

ORGANISATION OVERVIEW & ROLE PURPOSE

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. However, this is often suppressed by poverty, violence, exclusion and discrimination, and it is girls who are most affected.
Working together with children, young people, our supporters and partners in more than 70 countries across Africa, Asia and the Americas, Plan International’s purpose is to strive for a just world that advances children’s rights and equality of girls. We support children’s rights from birth until they reach adulthood. We enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

The Project Officer shares responsibility for ensuring that PIU's ECW 2 project is implemented with the highest standards and quality for impact on the lives of children as defined in the Plan International Uganda (PIU) country strategy. The incumbent will be accountable for delivery of designated aspects of the project on time, scope and budget as per project management standards.

ROLE DIMENSIONS:

The Project officer provides administrative support to the project team in a designated Programme Area. The Project Officer shall ensure excellent relationships with all stakeholders involved in the project especially implementing Partners within the Programme Area.

The Project Officer plays an important role in ensuring that the logistical arrangements associated with project design, partner on-boarding and project implementation are managed efficiently.

The role is not responsible for managing a departmental budget

The major challenge of the role is to achieve project goals on time and to standard, adaptively managing the project to optimise PIU’s beneficial impact on vulnerable children and youth, especially girls. This requires the job holder to:

• Have an accountability for the implementation of the project
• Implement tasks on track in their activities, in a dynamic and changing environments with multiple stakeholders
• Have communication and interpersonal skills to deal with various stakeholders at local levels

Level of contact with children

This position has been classified as “high contact”: Significant interaction with children

Key result areas:

KRA 1: Partnership Management 

Provide administrative support to the partner on boarding for effective implementation of projects

Support Partners to develop detailed workplans and budgets in line with the Plan International Uganda’s guideline

Participate in the Partner due diligence and capacity assessments; providing all the necessary administrative support

Organize and circulate partnership documents including guidelines on safeguards, gender equality etc.

Execute any interventional measures needed to ensure partners are on track with implementation of their projects

KRA 2: Communicating for Influence  

Work closely with colleagues to carry out communication activities as per the communication strategy

Support the Programme area with the dissemination of communication materials to implementing partners and the community

Mobilise communities to attend community awareness meetings about Plan programmes and projects

As may be requested, gather and share case studies, write up success stories and profile the impact of projects

KRA 3: Ensuring Impactful Implementation   

Provide support towards the implementation of projects, ensuring that the desired results, and final impact, are achieved on time and to standard

In collaboration with colleagues, work with implementing partners to assist them in implementing their projects according to the project plan

Support colleagues in logistical and administration work related to projects and collection of project data that will result in accurate budgeting and resource utilisation for each project

Support and monitor partners participating in the execution of the project according to the project plan, ensuring that all activities are carried out on time, scope and budget; provide timely justification for any changes or modifications required

KRA 4: Risk, Compliance & Accountability 

Support the identification and management of risks, in particular those associated with procurement, finances, safeguarding, and staff health, safety and security:

Assist the project team in complying with the risk management framework relating to PIU's projects

Participate in and cooperate with audits, including maintaining and updating the audit tracker

Support project stakeholders conduct quarterly project monitoring and support supervision visits and meetings.

Implement the policies and Plan International’s Code of Conduct (CoC) to all areas of work, and concerns promptly reported and managed in accordance with the appropriate procedures

KRA 5: Safeguarding, Gender Equality & Inclusion

Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

ROLE REQUIREMENTS:

Qualifications

A Degree in Education, development studies, social works & social administration, social sciences and humanities. Certificate in project planning and management is an added advantage

At least 3 years’ experience in implementation preferably with an International Non-Governmental Organization

At least three years prior experience of working with  partners as well as implementing donor projects

Myself as a Leader

Behaves in line with our values, bringing energy and commitment to the task of safeguarding girls, children, young people, vulnerable adults and colleagues; constructive and optimistic in facing challenges and change.

Lasting Impact

Focuses effort where it will make the best contribution to PIU's purpose and strategic goals; takes the initiative to find new and better ways of doing work.

Open & Accountable

Holds self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively; at all times acts in the best interests of PIU and her beneficiaries.

Work Well Together

Acts as a good team player, communicating effectively and being open and supportive towards those around them; is aware of the potential impact of their behaviour on others and makes sensitive choices.

Inclusive & Empowering

Collaborates with team members, colleagues and partners in an active and engaged manner; shares information, experience and ideas with the aim of helping or empowering others.

Skills & Knowledge

Takes responsibility for own performance and development: reflecting, seeking and listening to feedback, learning from mistakes, finding people or resources to help them learn, keeping knowledge and skills up to date.

Critical Business Management Competencies

Good understanding of broad trends in the development and humanitarian sector and key external organisations relevant to the [thematic area of job].

Experience of using project management principles and practices to lead significant projects; ensuring the achievement of results on time and to standard

Good understanding of financial and procurement systems, with a good track record of complying with relevant procedures and controls.

Good analytical skills as required to obtain and process information and numerical data from a range of sources and use the insights gained to inform decisions or communications.

Good written and spoken communication skills, including in [madi, lugubwala,Arabic,], with an ability to effectively adjust content and presentation so as to connect with an audience.

Track record of leading a team to work effectively together, using negotiation and mediation techniques to manage conflict, and ensuring that diverse perspectives and viewpoints are welcomed.

Critical Technical Competencies

Experience of the project management cycle and a track record of successful delivery of impactful projects

Demonstrated experience in coordination and communication skills in the humanitarian setting

Demonstrated experience in reporting and documentation

Desirable: Experience in networking with poor children and their families, local and international NGOs, local government partners, and local community-based organizations