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Deputy Chief of Party

Date: 08-Apr-2021

Location: Yaounde, Cameroon

Company: Plan International

The Organisation

 

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

 

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

 

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

 

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

 

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

role Profile

Title

Deputy Chief of Party

Functional Area

Global Fund NFM3 Malaria project

Reports to

Chief of Party

Location

Yaounde

Travel required

 

Effective Date

March 2021

Grade

D2

 

role PURPOSE

Plan International Cameroon has been selected as the community SR for the GF NFM3 malaria grant. As SR, Plan will ensure the implementation of community directed interventions in 08 regions of the country. The Deputy COP will support the COP in leading and managing a number of staff at national and regional level to support the delivery of quality and integrated programming in line with the organizational standards, frameworks and procedures, and ensure proper internal control and risk management. The Deputy COP is supervised directly by the COP and will at times be required to take on the responsibilities of the COP position in his/her absence.

 

What does the job holder plan?

  • The Deputy CoP is a member of the GF Management Team and is expected to contribute to operational implementation and strategic direction of the project. He/she deputizes for CoP as required and if needed in relation to external stakeholders.
  •  The Deputy CoP line supervises the M&E Coordinator; technical staff located at the regional level and has dotted line supervision of the Administrative Assistant and the Finance staff.
  • The DCOP will oversee the planning and execution of the detailed implementation plan (DIP) as well as requisite project forecasting and liaising with the associated Canadian National Office colleagues on implementation details
  • This position will report regularly to the CoP and the CMT on the management of all risks associated with the implementation of the GF activities and the delivery of services at the community level including budget, partners’ management, legal compliance and security.
  • The DCOP assists the CoP in planning, implementation and evaluation of the project activities within Plan Cameroon as the sub-recipient (SR)
  • The DCOP assists the CoP to ensure the timely achievement of project objectives and indicators that are aligned with Global Fund NFM3 malaria proposal goals for Cameroon.
  • He/she is responsible of overseeing the timely reporting of the RFS and CSOs and will bring any issues to the COP and the CD related to delay on reporting from the above-mentioned entities.
  • The Deputy CoP provides technical oversight and support to Programme Units (PU) Managers and Field Supervisors in managing risks related to this project and working with project staff and other stakeholders to ensure updated risk registers are in place.
  • The Deputy CoP will work under the CoP to oversee supervision activities in the field as agreed upon with PR and as per the work plan, and conduct periodic supervision visits to the RFSs and CSOs to ensure verification of information provided in the periodic reports.

What are the outputs and deliverables?

 

  1. Program Quality:
  • Coordinate planning of supervision activities with project staff and field supervisors and ensure that all supervision visits planned are executed.
  • Support the RFS and district CSOs in project implementation, ensuring that technical support is provided.
  • Facilitate the establishment and implementation of standards of accountability, effectiveness and efficiency in the achievement of project goals, objectives and indicators and as it relates to the detailed implementation plan (DIP).
  • Ensure that reports from RFS and CSO are on time, and raise any issues related to non-compliance to timely reporting to the COP.
  • Conduct on-site data verification at the Field Supervisor and CSO level; if necessary conduct visits at the community level.
  • Contribute to the production of a weekly bullet points to be shared with CD, HOP, relevant PIIAMs, PR and CNO. The weekly bullet points should provide the update of the week completed and the planned activities of the next week.

II. Risk Management:

  • Acquaint him/herself with applicable Global Fund procedures as well as Plan Administrative and operational procedures.
  • Ensure systems and processes are in place to identify and manage risks including developing, updating and submitting risk register in line with the Global Fund Risk Management policy, and ensuring that risks are adequately identified, assessed, mitigated and reported to the COP.

III. Representation and Advocacy:

  • Act as primary project contact to the RFS; Relevant PIIAMs, key public-private stakeholders and local partners involved in addressing all project matters in the 08 regions;
  • Strengthen linkages with existing and potential partner agencies and institutions for the delivery of project results in the country.

IV. Manage the project coordination unit staff

Under the supervision of the project manager;

  • Lead, manage and supervise the project coordination team to meet project objectives;
  • Mentor staff to ensure high levels of motivation, commitment, capacity, and teamwork;
  • Participate into the recruitment for the project, in collaboration with Human Resources department, to ensure optimum service delivery through recruitment of competent and qualified staff.

 

What does the post holder oversee?

  • Global Fund project reports
  • Compliance with regulation, policies and procedures.

Which teams/posts report into the post holder?

  • This role directly reports to the project Chief of Party
  • is post directly supervises the M&E Coordinator; technical staff located at the regional level and has dotted line supervision of the Administrative Assistant and the Finance staff

 

What are the primary linkages for this post?

  • Field supervisors based at PIIAs
  • Program Influencing and Implementation Managers
  • Local partners involved in addressing all project matters in the 08 regions where the project operates.

 

Leadership Behaviours

 

  • Morale integrity is paramount for this position
  • Seen as a source of expertise, and as being proactive in sharing knowledge and advice with the CD, CMT and COP.
  • Promotes high performance
  • Competence in program management, policy making, planning and monitoring
  • Conscientious and efficient in observing deadlines, achieving results
  • Accountability for goals and challenges
  • Coaches and leads others and actively develops own team
  • Excellent Communication skills(written and verbal) in a style that inspires confidence and professionalism
  • Negotiation skills
  • Provides vision and direction to own team
  • Promotes innovation and learning

 

Skills specific to the post

  • Experience managing GF grants
  • Manage complexity
  • Strong team working skills
  • Coaching and mentoring
  • Planning, organising, influencing and persuading
  • Sound judgement
  • Credibility, Personal accountability and driven to serve others
  • Cultural sensitivity, patience and flexibility
  • Strategically thinking
  • Flexibility to work both in a team and independently.

Qualifications and Experience

  • Advanced university degree (Master’s Degree or equivalent in social studies, public health or program administration.
  • At least 10 years progressively responsible working experience in project/program development and implementation, management, and strategic planning, monitoring and evaluation. Work experience particularly in community development is desirable.
  • Understanding of and experience with humanitarian development organizations, and accompaniment and capacity-building principles in local partnerships highly desired.
  • Ability to travel nationally and internationally as required.
  • Fluency in writing and speaking in English and French;
  • Knowledge of another national language of Cameroon is an advantage.

 

 

 

Changes/Challenges

 

  • Harmonising multiple demands from client groups
  • Maintaining currency in HR based practice and labour law
  • Working effectively with multiple cultures and language

 

Other Skills

  • Excellent computer skills (Microsoft Office including Word, Excel and Outlook required, email, internet)

 

 

  1. Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

 

Plan International’s Values in Practice

We are open and accountable

  1. Promotes a culture of openness and transparency, including with sponsors and donors.
  2. Holds self and others accountable to achieve the highest standards of integrity.
  3. Consistent and fair in the treatment of people.
  4. Open about mistakes and keen to learn from them.
  5. Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

  1. Articulates a clear purpose for staff and sets high expectations.
  2. Creates a climate of continuous improvement, open to challenge and new ideas.
  3. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  4. Evidence-based and evaluates effectiveness.

We work well together

  1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  2. Builds constructive relationships across Plan International to support our shared goals.
  3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  4. Engages and works well with others outside the organization to build a better world for girls and all children.

 

We are inclusive and empowering

 

  1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  2. Builds constructive relationships across Plan International to support our shared goals.
  3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  4. Engages and works well with others outside the organization to build a better world for girls and all children.

 

Physical Environment

The position holder will work in a typical office environment with some of his/her colleagues in same office environment and others on the field.

 

Level of contact with children

Mid contact: Occasional interaction with children

 

Closing Date: 28/04/2021

 

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

 

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

 

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

 

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

 

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

 

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

 

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.