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Project Manager_BMZ

Date: 01-Aug-2022

Location: Teknaf, Bangladesh

Company: Plan International

We believe in the power and potential of every child. Globally we have committed ourselves to the ambitious target of reaching 100 million girls to ensure that they can learn, lead, decide and thrive. Plan International Bangladesh (PIB) is transforming itself to meet the enormous challenge everywhere we work to successfully deliver on our global ambitions and significantly impact children’s rights and gender equality in Bangladesh.

Plan has been working in Cox Bazar to respond to the Rohingya refugee influx since 24 September 2017 implementing the following key objectives: 1. Ensure girls and boys affected by the crisis are protected from violence, abuse, neglect and exploitation through appropriate prevention and response interventions in line with minimum standards. 2. Reduce the transmission of disease from fees to mouth through the promotion of good hygiene practice and the reduction of health risks related to poor sanitation 3. Restore and increase access to safe quality and inclusive educational opportunities for refugee children and adolescents (girls and boys) affected by the Rohingya crisis.

We are dedicated and responsible to act on our core values and advance our organisational purpose- Advancing Children’s Rights and Equality for Girls demonstrate our commitments to stand for what is right.

 

We value and embrace diversity of skills, backgrounds and perspectives. We recognize that our work is best achieved by reinforcing our capacity in partnership. We are seeking bold, forward-thinking and innovative individuals to join CPiE team.

Under the “Youth from host communities and Rohingya Camps in Cox’s Bazar as Agents of Change” project, PIB has been allocated funds for activities related to child protection, education, and Livelihood focusing on vulnerable children, adolescent girls and boys, young women and men. PIB is seeking a Project Manager who will oversee and manage the smooth operation and implementation of the identified project activities, and also line manage the project staff through partnership implementation modalities on time, on budget and with quality. This includes indirect line management of protection and education technical specialist and to meet with donor compliance and the needs of the community and children. The project manager will ensure quality delivery and achievement of project objectives and results, and will be responsible for reporting, following up with partner, supporting monitoring compliance and regular monitoring of project achievements. The role requires close collaboration with other project teams.

 

The role:

Key area 1: Project Management and Implementation

  • Facilitate the development of the Project Implementation Plan (PIP) for “Youth from host communities and Rohingya Camps in Cox’s Bazar as Agents of Change” project.
  • Manage “Youth from host communities and Rohingya Camps in Cox’s Bazar as Agents of Change” project for CPiE, EiE and Livelihood. The post holder will ensure all interventions have a particular focus on addressing the specific needs of young/ adolescent girls and young women throughout this response and recovery program including interventions in the host community.
  • Develop detail implementation plan (DIP) with support from Program manager. After DIP is in place the project manager will implement project activity and monitor partner implementation part, provide support to ensure implementation stays on schedule and alerts Program Manager in the event that there is coordinated remediation support needed in the event the project is off track.
  • Responsible for quarterly and yearly budget management and support to partner project lead ensure 100% budget burn rate quarterly basis of projects under the specific program area.
  • Deliver project activities on time and in line with budget and donor requirements, tracking progress of activities and expenditure and providing regular updates on progress, priorities and constraints
  • Identify the loopholes of the project and take corrective measures. In addition, if necessary facilitate the process of different study/survey/evaluations under this project.
  • Work closely with Plan’s internal departments, including HR, Finance, Admin and Logistics to ensure projects are appropriately resources and project activities are delivered
  • Manage hired consultants under the project and contribute to strategic and technical direction.
  • Provide support for developing and reviewing all the guidelines/manuals mentioned in the proposal for smooth operation.
  • Facilitate monthly planning meeting at project office level to ensure CAP updated and agreed between Tech and Projects teams.

 

Key area 2: Partnership management

  • Organize and conduct monthly review meetings with Partners – ensure all items under grants management and internal coordination section apply to Partner as well.
  • Provide support partner organization project lead to improve the effective management of implementing partners.
  • Support partner to ensure timely implementation and delivery of program.
  • Support partners for organizing and conducting meetings/training/workshop with government and other stakeholders.
  • Provide technical support to partners to process purchase orders, keep records, and track those with the relevant department and communicate with the respective team members or with the field partners to ensure timely completion.
  • Facilitate internal communication with HR, Finance and other support services.
  • Provide technical support to adopt Child Safeguarding Policy and ensure gender equality to partner organizations.

 

Administrative financial management

  • Prepare FD-6, FD-7, FD-2 and FD-3 with an assistance from Govt. Liaison Specialist and initiate for Certification from Local Authority, contact with relevant magistrates.
  • Prepare costed work plan and share with team and provide support to revise budget according to the detail implementation plan and coordinated action plan.
  • Support implementing partners for ensuring 100% burn rate within quarter.
  • Ensure proper and smooth financial management in the project in compliance with PIB and BMZ policy and standards. 
  • Ensure monthly monitoring of project budget utilisation through BvA analysis.
  • Facilitate efficient disbursement of fund to project partners and monitoring of the project funds are spending correctly and as per wok plan

 

Capacity Building

  • Provide necessary support to conduct training need assessment (TNA) and organize & conduct capacity building training by specialist with project staffs with the support of and guidance from CPiE & EiE technical team.
  • Support training and creation of training materials and program tools which aid the delivery of inclusive and gender responsive education and child protection and SOYEE program.
  • Work with EiE and CPiE teams and livelihood specialist to develop individual and team learning plans, with support from Area program Manager.
  • Hold monthly project staff meetings and incorporate capacity-building sessions for those staff.
  • Initiate staff capacity building process according to Bangladesh country office (BCO) training calendar and needs assessment and support to technical teams to facilitate the training sessions. 
  • Organise monthly One to One meeting with Program Manager-Teknaf on MAP review.

 

Monitoring, Evaluation, Research and Learning (MER&L)

  • Visit project sites on regular basis to supervise and monitor teams and protection, education, Skills and Opportunities for Youth Employment and Entrepreneurship (SOYEE) related activities in the affected communities.
  • Monitor progress and ensure that tools (including monitoring framework) and methods are in place to measure impact and results, and link with reporting requirements
  • 40% of working time is spent for effective project supervising & monitoring at the host and camp locations.
  • Orient the partner staffs to effectively use project monitoring tools and guidelines so that they can use those properly to collect monitoring data.
  • Ensure that the project monitoring tools which were developed by PIB are implemented by partners to measure the project progress.
  • Prepare timely monthly/quarterly financial and narrative reports (including FD7 reports) in compliance with Plan, donor and government requirements, with support from M&E specialists
  • Support the reporting of major concerns on education and protection and Skills and Opportunities for Youth Employment and Entrepreneurship (SOYEE)
  • Ensure early and rigorous implementation of quality and accountability mechanisms
  • Document best practices and success stories and support the development of opportunities for shared learning within and across teams

 

Coordination and External Representation

  • Maintain regular communication, coordinate and follow guidance from the Area program managers-Teknaf and PIB’s technical teams on quality technical input, monitoring, expenditure reporting and donor compliance.
  • Project manager will attend Bi-Monthly Meeting at Teknaf: Technical team to review CAP and ensure it is up to date. Attend periodic all staff meetings (e.g. weekly). 
  • Conduct project area follow-up with relevant technical teams if there are challenges to schedule.  
  • Support across project teams as required and ensure good coordination and collaboration
  • Represent Plan in various coordination fora and other meetings (including meetings with camp and local education officials).
  • Develop/strengthen and maintain relationships with Upazilia level government officials and camp in charge (CIC).
  • Attend camp general coordination meetings as well as in upazila nirbahi officer (UNO).
  • Maintain registration in relevant sector mailing lists and review notes and agenda items.

 

Plan policies and procedures (applicable for all roles)

Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures

 

What we’re looking for:

University degree in Development studies/Social Sciences or equivalent degree in related field. At least 5 years’ experience managing complex humanitarian and/or development programs while 3 years managerial experience in livelihood/education/child protection including strong project management, budget management and analysis skills. Well planned and organized, comfortable to lead on project implementation and demonstrates initiative in problem-solving and decision making. Well-developed written and oral communication skills and ability to communicate clearly and sensitively with internal and external stakeholders as a representative of Plan. This includes effective negotiation and representation skills. Strong leadership skills, able to support and train staff and to work with disaster affected communities in a sensitive and participatory manner. Experience of designing and delivering training and other capacity building initiatives with a variety of audiences. Proficiency in Microsoft Excel and Word. Fluency in English and Bangla (both reading and writing). Prior experience of working in greater Chittagong Division. Knowledge of Chittagonian or Rohingya. Experience in humanitarian settings, particularly with refugees or IDPs. Experience of conducting livelihood, education and CP needs assessments. Knowledge of Plan policies and procedures, Sphere and the Red Cross/NGO Code of Conduct. Experience in managing humanitarian projects in EiE/CPiE/livelihood. Familiar with Plan International. Familiar with the The Federal German Ministry of Economic Cooperation and Development (BMZ) funded project.

 

About Plan International

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. Plan International envisages a world in which all children and young people realise their full potential, a vision now shared by the 193 Heads of State and Government who adopted the 2030 Agenda for Sustainable Development in September 2015.

 

We believe in the power and potential of every child. This is often suppressed by poverty, violence, exclusion and discrimination. Its girls who are most affected.  Plan International’s new Global Strategy aims to transform the lives of 100 million girls by implementing an integrated programme and influence approach.

Please Click on Role Profile of Project Manager-BMZ for details of the job

Plan International Bangladesh is committed to ending gender inequality, and achieving a gender balanced workforce. Women are strongly encouraged to apply.

 

We promote competitive salary, female friendly workplace, outstanding co-workers (who are respectful, professional, unbiased and easy to work with); equal opportunity that mean equal access to promotion, leadership role or incentive programme.

 

Salary Package for this role is BDT. 129,040 to BDT. 161,300 monthly Cost to the company. Along with other benefits i.e., hospitalization benefit for spouse and children, contributory provident fund, Festival Bonus, leave, group insurance and yearly medical check-up for employee.

 

 

Closing Date: 09th August 2022.  Selected candidate will get initially one-year contract for this position and highly possibility for extension based on his/her performance. Early submission is strongly encouraged as application collection and selection process will go simultaneously. Only short-listed candidates will be communicated for interview. Any form of persuasion in the selection process will automatically disqualify the candidacy. Selected candidates must be willing to join within very short notice.

 

Plan follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability.

 

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All Plan International Bangladesh’s job notifications are published and Plan International does not ask for or ever accept applications fees.