Financial Analyst Honduras

PURPOSE

Through its work in 80 countries with developing economies in Africa, Asia and the Americas, Plan International seeks to reach as many children as possible, particularly those who are excluded or marginalized, with high-quality programs that deliver lasting benefits, through increasing your income, working in partnership with others and operating effectively.

Plan promotes children's rights and is committed to the protection of boys and girls, as well as gender equality, therefore it takes the necessary measures so that its interventions and the actions of its staff are in line with this policy, likewise, we respect the principle of equal opportunities and non-discrimination against people based on their race, color, gender, age, origin, language, disability, sexual, religious and/or political orientation, marital status or pregnancy!

This position is needed to be responsible for monitoring the financial implementation of country projects, participating in the creation of budgets, budget configuration in the systems, generation of monthly and quarterly reports, requesting comments for variations in execution and closure.

This position will work closely with the Financial Planning and Analysis Coordinator to provide all necessary information in accordance with their responsibilities.

ROLE DIMENSIONS

- Project budget management.
- Portfolio of projects with different Partners, Program Units, Donors and National Offices of Plan International.
- Scope of the position: All PIG projects and activities
- Confidential information: Payroll information.
- Analyze and provide recommendations.
- Visits to PII and partner program units.
- Type of reports:
- Budget Execution.
- Cost recoveries.
- Exchange variations.
- Reports to Donors/NOs.

MAIN RESPONSIBILITIES

- Project portfolio budget management.
- Prepare project budgets ensuring all relevant costs are included.
- Have the final version of the budget approved by the Donor.
- Keep track of budget modifications made throughout the life of the project with their respective authorization.
- Ensure that all expenses are correctly coded and recorded (payroll, operating costs, direct costs, partners), otherwise request their correction.
- Participate in budget planning and updating workshops.
- Configure the budget in the different currencies necessary in the ERP in use.
- Make annual budget modifications and quarterly updates in the different currencies necessary in the ERP in use by project and periods.
- Transfer financial information to the different Plan formats.
- Record donation income from each project in the ERP in use.
- Request monthly funds to make payments related to the project.
- Consolidate monthly timesheets prepared by the project team.
- Participate in internal and external project monitoring meetings and comply with assigned tasks according to agreement minutes.
- Keep track of the reimbursements that the project must make to PIG for cost recoveries.
- Follow up on project audits.
- Budget execution reports.
- Prepare monthly budget execution reports in local currency and Donor currency, in internal PIG format and share it with project stakeholders to document/explain variations.
- Prepare budget execution reports in Donor format according to the report delivery schedule (monthly, quarterly, semi-annual, etc.) and document/explain variations.
- Consolidate Plan and Partners budget execution report.
- Prepare reconciliation of information between budget execution report versus ERP in use and versus project bank account.
- Ensure compliance with the delivery of financial reports to Donors.
- Keep track of execution by budget line in local currency and Donor currency and send alerts/recommendations in a timely manner.
- Keep track of exchange variations in projects and provide alerts about budget gains or losses.
- Monitoring and accompaniment to Partners.
- Make periodic visits to partner offices to review documentation of reported expenses.
- Review partner execution reports and ensure that they reconcile the amounts with the project bank account.
- Review member financial settlements and ensure consistency of expenses by budget line and send alerts/recommendations in a timely manner.
- Follow up so that partner financial settlements are recorded in the ERP in use.
- Participate in follow-up meetings with partners and systematize the agreements/commitments acquired.
- Make advance payment requests for partners.
- Financial closing of projects.
- Ensure all expenses are recorded before the project end date.
- Ensure that the income recorded in the ERP in use matches the execution total.
- Ensure that relevant project documentation is moved to the financial file.
- Have the backup organized with the relevant digital information of the project.
- Accompany the focal point to close the project in the ERP in use within the established time.

RELATIONS

Internal:
National Advisors and Specialists, National Program Managers, UP Managers, UP Coordinators, Grants Coordinators, Finance Team, Human Resources Team, General Services Team.

External:
UPAF
Civil Society Institutions partners of PIG.
External auditors

TECHNICAL EXPERIENCE, KNOWLEDGE AND SKILLS
Experience:
- 3 or more years of experience in design, planning and financial monitoring of social development projects.
- Development of financial budgets.
- Problem solving and negotiation skills.
- Social sensitivity.

Fundamental Knowledge
- 3 or more years of university studies in Public Accounting, Auditor, Business Administration, or equivalent.
- Financial analysis capacity.
- Ability to calculate and project numerical figures.
- Preparation and interpretation of financial reports.
- Good intercultural communication, assertiveness in verbal and written form.
- Organization and job planification.
- I work under pressure and for results.
- Management of Microsoft Office packages and email (advanced level of Excel).
- Ability to use ERP software.
- Intermediate level of English (desirable).

Skills
- Excellent analytical skills
- Establish and maintain productive professional relationships with diverse people
- Appropriate use of confidentiality
- Self motivation
- Clear written and verbal communication
- Work in diverse teams

Other requirements:
- Promotes the Policy for the Protection of Children and Gender Equality.
- Assumes the commitment of zero tolerance to child abuse and commits to the Code of Conduct.
- Demonstrate social sensitivity

INTERNATIONAL PLAN VALUES AND LEADERSHIP BEHAVIORS

We work to achieve a lasting impact
- I express a clear purpose to staff and set high expectations for our work and its impact.
- I create a climate of continuous improvement, open to challenges and new ideas
- I focus resources to drive changes in practices and policies at local, national and global levels to maximize our long-term impact, responding quickly to changing needs, new priorities or crises.
- I use evidence from inside and outside the organization to understand the root causes of problems, make informed decisions, and evaluate their effectiveness.

We are open and accountable
- I practice and promote a culture of openness and transparency within my work team and beyond, including with our sponsors and donors.
- I hold myself and others accountable for achieving the highest standards of integrity, especially in our use of resources.
- I am consistent and fair in the way I treat people
- I expect myself and others to be open about mistakes and to learn from them.

Together we do it well
- I look for constructive results in discussions. I challenge assumptions, but I listen to others and am willing to compromise when it is beneficial for progress
- I develop constructive relationships across Plan International to support our common goals, even if this requires me to adjust my own team's priorities.
- I develop trusting and mutually beneficial relationships with financiers, partners and communities, creating solutions together to meet our goals and support others in achieving theirs.
- I engage with and challenge civil society and governments to build a better world for girls and children in general.

We are inclusive and empowering
- I actively promote diversity, gender equality and inclusion, within and outside Plan International
- I humbly listen to others and support the people I work with to participate in decisions, assume greater responsibilities and develop their potential.
- I influence civil society and governments to prioritize achieving equality for girls, ensuring children's rights and the safe and successful progression of young people into adulthood.
- I foster a climate that empowers children and young people as agents of change in their own lives.
- I will not tolerate any form of bullying, abuse or discrimination in the workplace

PHYSICAL ENVIRONMENT

Physical characteristics of the job:
- It requires concentration, analysis, review of reports, calculations, decision making, quick solution to special problems. It does not require significant physical effort.

Environmental characteristics of work:
- 80% of the work is performed in an office and the other 20% in the field. The position lacks considerable risks.

LEVEL OF CONTACT WITH BOYS AND GIRLS
Low Contact: There is no contact or very little interaction with boys and girls.