PROJECT COORDINATOR - RWVL Project

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

THE OPPORTUNITY

Plan international Ghana is looking to employ the services of a highly skilled, experienced and qualified professional to join its ranks as a Projects Officer.

The position will support the implementation of the Women Voices & Leadership (WVL) Project aimed of supporting local women’s rights organizations with grants and capacity development to strengthen their organizational development, programming and advocacy as well as sustainability. It will further support collaboration and collective action to advance gender equality and the empowerment of women and girls.

ABOUT YOU

The Project Officer is responsible for providing administration support to the other specialists on the project in the delivery of their of roles, project delivery model, Support the participatory development and overall implementation of the project based on feminist values and principles.

The overall purpose of the assignment is to provide administrative, logistical and operational support to the WVL Ghana Project  .

MAIN ACCOUNTABILITIES:

a) Operational and administrative support 

• Provide support for preparation and implementation of project activities  
• Monitor all WVL communication platforms for grant enquires and forward same to relevant team members.  
• Use desktop processing skills to produce complex texts, reports, presentations, charts, figures, graphs, etc. 
• Collect and update project data including processing new project status reports. 
• Ensure effective processing of all project documents. 
• Draft minutes of meetings and provide assistance in editing large documents. 
• Maintain up-to-date project files (both paper and electronic)  
• Assist in preparation and logistical planning for various events, e.g. trainings, conferences, workshops, negotiations, PSC presentation and signing, etc. 
• Track and report on appropriate aspects of the Team’s operational activities 

b) Reporting 

• Support preparation of quality donor and country-level programs’ performance reports. 
• Review regular reports of WROs and provide hands on feedback for improvements and continual learning.  
• Upload and monitor data in the SAP system. 
• Upload WVL reports and documents in MS Teams. 

c) Knowledge Management  

• Capture and document Stories of Change. 
• Capture and share lessons learned and best practices from project implementation. 
• Undertake documentation and regularly track and update the project’s progress and data base of respective WROs and project locations. 
• Along with the MEL Specialist, engage with consultants and research partners to ensure that commissioned research and evaluations are carried out to high international standards and successfully completed.  
• Update WVL Management Information System with output and activity information. 
• Support implementation of the project’s feminist MEL system. 
• Update data in PMERL 
• Update WVL Indicator Tracking Table (ITT) and share with MERL unit  

TECHNICAL EXPERTISE, SKILLS & KNOWLEDGE

Qualifications & Experience

• Bachelor’s Degree in Social Science or Gender studies, or Social work, and other related field with a minimum of two years substantial experience of which at least one years’ experience with NGOs. 
• Demonstrated experience of working on gender equality and empowerment of women and girls and advocacy of equality and inclusion.   
• Experience with a diverse set of stakeholders at all levels of an organization, including from policy-makers and senior management to local government and CSOs, as well as community leaders and beneficiaries. 
• Experience in working with women development organizations,  
• Grass-root development management experiences-understanding challenges and opportunities in the communities and field level realities of NGOs are desirable. 

 Key skills & Competencies

Demonstrated behaviours needed by the postholder to successfully perform the role: 

• Commitment to Plan International Ghana values Passion for gender equality, mission driven work and personal values  
• Creates a strong sense of purpose within the portfolio and with stakeholders. 
• Holds self and others to account to deliver on agreed goals and standards of behaviour 
• Ability to prioritize and meet deadlines. 
• A process-oriented working style, with the ability to be flexible and adaptable 
• Ability to work independently and as a team player  
• Relates to people in a friendly, open manner and engenders trust from other staff, 
• Creates strong sense of purpose within organisation and with stakeholders, 
• Holds self and others to account to deliver on agreed goals and standards of behaviour,  
• Promotes innovation and learning, 
• Strong analytical skills and strong attention to detail,  
• Ability and desire to learn new skills quickly excellent writing, verbal, and editing skills 
• Skills of statistical data analysis and reporting 
• Experience with Kobo Toolbox, or other data collection software is considered an asset  
• Working with wider range of women organizations, groups and or movement or with local partner organization,  
• Establishing strong working relationships with colleagues from different functions and cultures, 
• An understanding of and commitment to the aims and values of Plan. 

 Please click here to see the full Job Description: Full Job Description - Project Coordinator - WVL

Location: Tamale

Type of Role: Project Coordination

Reports to: MEL Specialist

Job Type: Fixed Term Contract

Closing Date: 8th April, 2025

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.