PROJECT ACCOUNTS OFFICER

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

THE OPPORTUNITY

Plan international Ghana is looking to employ the services of a highly skilled, experienced and qualified professional to join its ranks as a Projects Accounts Officer.

ABOUT YOU

The Accounts Officer will support the Project Accountant in the coordination of project financial and accountant related activities required for the implementation of the Women’s Voice and Leadership Project.

Under the direction of the Project Accountant, the position holder would assist in the day-to-day activities of planning, managing, coordinating, and superintending operations, support, monitoring and reporting tasks. component of this accountability.

MAIN ACCOUNTABILITIES:

• Prepares journal, journal entries and receipt vouchers using the corporate accounting software.
• Processes Payment Vouchers and Journal Vouchers through SAP on time and in accordance with the Operations Manual
• Ensures that transactions are complete and accurate with self-explanatory and understandable description.
• Maintains a record of vouchers borrowed by staff and ensures that they are returned and filed appropriately.
• Supports the monthly general ledger closure process.
• Ensures that the general ledger balances of the balance sheet accounts (ie, deposits, prepayment, advances, accruals, etc) agrees with the sub ledger balances.
• Files all Disbursement Vouchers/Journal Vouchers systematically no later than the following month, with all supporting documents attached and duly stamped with PAID, date and check number indicated and maintain good filing for all vouchers in a limited and restricted area
• Ensures that the documentation for payment is acceptable and accurate
• Ensure all relevant taxes are charged before payment is done.
• Ensures Cheques should be exact in both words and figures and match with the supporting documents.
• Ensures online transactions/cheques are authorised by designated authorisers.
• Ensures that cheques issued and vouchers cancelled follow the requirements approved guidelines.
• Prepares monthly bank reconciliation within approved timelines.
• Coordinate the all project staff Timesheets for approval within approved timelines
• Prepares and maintains the sub ledger for all advances (travel, purchase etc.).
• Ensures timely liquidation of staff advances.
• Ensures compliance with the guidelines in giving of advance to staff
• Make available weekly to the Project Accountant a list of all un-liquidated advances and supports with the follow up of these advances.

TECHNICAL EXPERTISE, SKILLS & KNOWLEDGE

Qualifications & Experience

• Bachelor’s degree in accounting, finance, management, economics
• At least 2 years’ experience in a similar role
• Relevant experience in project reporting requirements
• Experience working with an international NGO would be an advantage

 Key skills & Competencies

• Excellent written and spoken skills in English
• Problem-solving skills
• Good team player
• Proficient in Microsoft applications especially excel and pivot tables.
• Good communication skills both oral and written
• Good accounting, analytical, and judgment skills
• Ability to deliver to tight deadlines

Desirable

• Timeliness and proactive in the discharge of duties
• Good planning organizational abilities
• Communicates in a manner that inspires confidence and professionalism
• Good supervisory and listening abilities
• Open to feedback and willingness to adopt to new approaches and processes
• Ability to inter-face with all levels of management
• Analytical and attention to detail
• Good team player
• Safety and security conscious
• Good presentation and attention to details

Please click here to see the full Job Decription: Full Job Description - Accounts Officer - WVL

Location: Tamale

Type of Role: Accounting

Reports to: Project Accountant

Job Type: Fixed Term Contract

Closing Date: 8th April, 2025

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.