Hub Supply Chain & Admin Officer

The Organisation

Plan International Pilipinas is a girl-centered community-focused non-government organization, serving the Philippines for the last 64 years.

We are a newly locally registered Foundation, connected to 80+ Plan International offices worldwide.

We work with around 7,000 partner communities or barangays across the country, delivering programs on (PIER) Protection from Violence, Inclusive Health, Education to Economic Empowerment, and Resilience and Humanitarian.

We have 30,000 sponsored children and 2.5 million program participants, co-creating lasting impact especially for girls.

Job Opportunity: Hub Supply Chain & Admin Officer

We are looking for a dedicated and proactive Hub Supply Chain & Admin Officer to join our Program Operations - Visayas team in Tacloban City. This role is essential in ensuring that our programs across the Visayas are supported with timely, compliant, and efficient logistics and procurement services.

If you are passionate about accountable delivery, operational excellence, and serving communities with integrity, we encourage you to apply.

The Role

The Hub Supply Chain & Admin Officer plays a critical part in ensuring that all procurement and logistics transactions are carried out responsibly, transparently, and in line with organizational policies. You will support field teams by managing vendor sourcing, procurement documentation, inventory processes, and systems monitoring — all contributing to stronger program outcomes and timely delivery of commitments to partners and communities.

This position is based at the Visayas Support Center (VSC) in Tacloban City and collaborates closely with program teams, finance, suppliers, and various internal stakeholders.

Key Responsibilities

Procurement & Vendor Management

• Identify and assess vendors, maintaining accurate supplier profiles and ensuring complete onboarding requirements.
• Build and sustain positive relationships with suppliers to ensure reliable service and value for money.
• Manage bid/tender processes, conduct comparative analyses, and support negotiations grounded in fairness and transparency.
• Prepare and review contracts and service agreements, ensuring alignment with organizational and compliance standards.

Purchasing & Logistics Coordination

• Initiate and process Purchase Requisitions (PR) and Purchase Orders (PO) through SAP, ensuring accuracy and proper documentation.
• Track approvals, monitor delivery timelines, and coordinate closely with requestors to ensure timely fulfillment.
• Receive and validate delivered items or services based on approved specifications.
• Support inventory tagging, storage, and documentation for smooth operational flow.

Compliance & Documentation

• Uphold procurement policies, including Anti‑Terrorism Screening, supplier due diligence, and notarization requirements for eligible contracts.
• Maintain organized and updated procurement trackers to support audits, reporting, and performance reviews.

Data Management & Administrative Support

• Generate timely procurement‑related reports to support monitoring of costs, supplier performance, and operational efficiencies.
• Provide administrative support to the Visayas Support Center to enhance coordination and service delivery.

Qualifications

Education & Experience

• Bachelor’s degree, diploma, or relevant vocational/technical qualification.
• 1–2 years’ experience in procurement, logistics, office administration, or related support functions.

Technical Knowledge

• Familiarity with procurement and logistics processes, including documentation flow and vendor management.
• Experience with SAP or similar enterprise systems is a strong advantage.

Digital Competency

• Proficiency in Microsoft 365 applications and standard digital tools for data management and communication.

Core Competencies

• Problem‑Solving: Demonstrated ability to analyze situations, identify gaps, and recommend practical solutions.
• Communication: Able to convey technical or process‑heavy information clearly and effectively.
• Interpersonal Effectiveness: Builds respectful, professional relationships and contributes to a collaborative work culture.

Location: Tacloban City (Visayas Support Centre)

Type of Role: Fixed-term (until June 2027)

Reports to: Head of Program Operations - Visayas

Flexible working arrangements

Competitive compensation package (local T&C)

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.