Finance Officer

VACANCY ANNOUNCEMENT

Finance Officer

Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. Plan International Pacific is composed of three countries namely: Fiji, Solomon Islands and PNG. Suva, Fiji is its Pacific Hub.

The Finance Officer, as a key member of the Pacific Finance Team, will be responsible for providing financial accounting and operational support. This includes managing payments for suppliers and partners, month end reports, and ensuring the accurate recording of financial transactions. The role will focus at least 50% on operations in PNG, with the remaining time allocated to Fiji and Solomon Islands.

Do you have what it takes to be successful in this role?

Accountabilities

Payments and Journals Processing

• Maintain accurate records of expenditures in line with the payment ledger and SAP Chart of Accounts.
• Review and verify all required supporting documents for employee, supplier, and partner payments, including payment requisitions, invoices, payment requests, goods received notes, and budget availability within respective projects.
• Ensure accuracy of payment documents, correct expenditure booking lines, and that all approvals are obtained in accordance with the current Delegation of Authority (DOA).
• Record all expenditures in SAP for both Fiji and PNG, ensuring documentation is complete and accurate.
• Prepare and book accruals, prepayments, payables, and receivables with appropriate subsidiary ledgers and supporting documentation.
• Create and update vendors in SAP for ATS using T-Codes MK01 and MK02, and ensure accurate expenditure bookings.
• Perform bank payments in SAP and clear open items as required.
• Ensure all expenditures are booked within the correct month and accounting period prior to period closing.

Intercompany Recharge and Open Item Accounts Management

• Prepare adjustment journals for intercompany transactions.
• Process intercompany recharges from the Regional Hub and other Country Offices.
• Reconcile and record intercompany recharges upon receipt.
• Maintain up-to-date records of intercompany recharge forms and supporting documents.
• Clear bank sub-account open items on a fortnightly basis.
• Reconcile and clear travel, prepaid, deposit, and other open item management (OIM) accounts promptly after transaction completion.

Partner Payments and Liquidations

• Clear partner advances in the system in a timely manner.
• Ensure timely submission of partner acquittals with accurate supporting documentation.

Monthly Reporting

• Assist with month-end and year-end reporting processes.
• Prepare bank reconciliations, resolving long-outstanding and deposit items promptly.
• Conduct surprise physical verification of cash and assets as part of the year-end process.

Audit Facilitation (Statutory, Project, and Global Audits)

• Support the preparation of financial statements for audit in coordination with the Pacific Finance Manager (PFM).
• Complete and organize all audit-related documentation as guided by PFM and the Project Program Director (PPD).
• Maintain and update the audit action list for the Finance department.

Qualifications and Experience

• Bachelor’s degree in Finance, Accounting, or a related field with 2–4 years of relevant experience.
• Experience in financial management within non-governmental organizations (NGOs) is preferred.
• Familiarity with International Financial Reporting Standards (IFRS), internal control standards, and risk management practices.
• Relevant education and certification in accounting is an asset.

Technical Skills and Knowledge

• Strong proficiency in ERP systems, particularly SAP.
• Solid understanding of grants and financial management.
• Good command of English, both written and spoken.
• Sound knowledge of procurement processes, policies, and systems.
• Proven IT proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to analyse problems, strategize effective solutions, and manage contracts.

Core Competencies

• Demonstrated ability to foster positive, trustworthy working relationships across teams.
• High standards of confidentiality, reliability, and punctuality.
• Flexible, service-oriented, and adaptable in a dynamic work environment.
• Strong multitasking, prioritization, and time management skills.
• Excellent interpersonal skills and the ability to work with individuals at all organizational levels.
• Culturally sensitive and a collaborative team player, comfortable working in diverse settings

Location: Fiji Island

Type of Role: Finance Officer

Reports to: Pacific Finance Manager

Grade: C1

Closing Date: 28th June 2025

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk. 

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.