Supply Chain Consultant - AIR SETARA

Project Background

AIR SETARA (Akses Air dan Sanitasi Aman untuk Semua) is a 3.5-year project implemented in Timor Tengah Selatan, Manggarai, and Belu Districts, East Nusa Tenggara (NTT). The project aims to address interconnected challenges related to limited access to safe water and sanitation, poor hygiene practices, stunting, environmentally related diseases, disruption to children’s education, and increasing climate risks such as droughts, floods, and landslides. The project adopts a holistic approach that combines WASH infrastructure improvements with behaviour change, stronger governance, water resource protection, and sustainable management of WASH services.

The project will reach all primary schools and Puskesmas across the three target districts through a phased, dual-track and cohort-based approach. Year 1 will focus on baseline assessments, water source and drought risk mapping, system design, initial capacity strengthening, and infrastructure development, including a pilot in four target schools and four Puskesmas to demonstrate context-appropriate WASH solutions. Year 2 will focus on full-scale infrastructure and behaviour change interventions, alongside strengthened multi-stakeholder coordination. Year 3 will focus on strengthening sustainability, integrating WASH management systems, and transitioning ownership to local stakeholders. Throughout implementation, this project will work closely with local governments, schools, Puskesmas, communities, children and youth, and other stakeholders to promote inclusive participation, accountability, and sustainable WASH services that remain functional and resilient to climate-related risks.

Position Summary

The Supply Chain Officer Consultant will ensure efficient, timely, transparent, and compliant management of procurement, asset, transportation, premises, and fleet functions in support of the AIR SETARA Project in Manggarai.

The position will play a critical role in enabling effective project implementation by ensuring that operational and supply chain activities are conducted in accordance with Plan Indonesia policies, donor requirements, applicable regulations, and best practices in supply chain management.

The consultant will serve as the focal point for project supply chain operations in Manggarai, providing end-to-end support from procurement planning through contract management, asset accountability, transportation coordination, fleet oversight, and office facility management to ensure uninterrupted project delivery.

Reporting and Working Arrangements

The Supply Chain Officer Consultant is responsible for providing comprehensive supply chain and operational support for the AIR SETARA Project in Manggarai. The position's primary focus is procurement management (60%), while also supporting asset management (10%), transportation management (10%), premises management (10%), and fleet management (10%).

The consultant will ensure that all operational activities are delivered efficiently, transparently, and in full compliance with Plan Indonesia policies and donor requirements. The position is based in Ruteng, Manggarai, under the direct supervision of the Senior Procurement Officer at PSO Kupang, with a dotted-line reporting relationship to the AIR SETARA Project Manager.

The role requires regular travel to project locations and close coordination with project, finance, and supply chain teams to support the successful implementation of the AIR SETARA Project.

Scope of Work and Responsibilities

1. Procurement Management 

• Lead and coordinate procurement activities for project goods, services, and works.
• Support annual and quarterly procurement planning.
• Prepare RFQs, RFPs, tender documents, comparative bid analyses, purchase orders, and procurement reports.
• Conduct supplier sourcing, market assessments, and supplier performance monitoring.
• Ensure procurement processes comply with Plan Indonesia policies and donor requirements.
• Monitor procurement lead times and supplier delivery performance.
• Maintain complete procurement documentation and filing systems.
• Ensure procurement records remain audit-ready at all times.
• Promote value for money, transparency, fairness, and accountability throughout procurement processes.
• Maintain procurement trackers and update procurement status regularly.
• Ensure procurement data and records are maintained within Plan Indonesia's designated systems and platforms.
• The consultant shall not independently approve procurement transactions and shall operate within Plan Indonesia's delegated authority framework.

2. Asset Management 

• Maintain project asset registers and asset databases in coordination with the Country Office Logistics Coordinator.
• Coordinate asset tagging and physical verification.
• Monitor asset movements and utilization.
• Conduct periodic asset inspections and reconciliations.
• Support asset disposal and transfer processes.

3. Transportation Management 

• Coordinate transportation arrangements for project activities.
• Manage transport requests and schedules.
• Coordinate transportation service providers when required.
• Maintain transport records and supporting documentation.

4. Premises Management 

• Support administration and maintenance of project office facilities.
• Coordinate repairs, office maintenance, and facility improvements.
• Monitor utilities and premises-related service contracts.
• Ensure the office environment remains safe, secure, and operational.
• Support procurement of office operational supplies and services.

5. Fleet Management

• Monitor fleet utilization and vehicle operations.
• Ensure vehicles are serviced according to preventive maintenance schedules.
• Review vehicle logbooks and fuel consumption records.
• Coordinate vehicle repairs and maintenance services.
• Monitor vehicle compliance, insurance, registration, and safety requirements.
• Prepare monthly fleet reports.

6. Travel Requirements

• Conduct regular field visits to project sites, schools, health facilities, suppliers, government offices, and community locations.
• Support supplier assessments, procurement inspections, and asset verification activities.
• Participate in project workshops, trainings, coordination meetings, monitoring visits, and operational reviews.
• Undertake domestic travel as required to support organizational and project objectives.

     All approved travel shall be conducted in accordance with Plan Indonesia travel and expense policies.

7. System and Documentation Management

The consultant is responsible for maintaining accurate, complete, and auditable supply chain documentation.

• Maintain procurement, asset, fleet, transportation, and premises documentation in accordance with Plan Indonesia policies and retention requirements.
• Ensure all procurement files are complete, properly organized, and audit-ready.
• Utilize designated organizational systems, including SharePoint, procurement trackers, inventory databases, and other approved digital platforms.
• Ensure proper version control, confidentiality, and data security.
• Support project reporting requirements by maintaining accurate operational records and supporting documentation.
• Contribute to organizational learning and knowledge management through proper documentation of activities, lessons learned, and compliance records.

8. Reporting Responsibilities

• Submit monthly activity reports, procurement trackers, and operational updates to the Senior Procurement Officer.
• Coordinate procurement planning and operational priorities with the AIR SETARA Project Manager.
• Escalate operational issues, procurement risks, and compliance concerns through the Senior Procurement Officer.
• Participate in project planning meetings, review meetings, audits, compliance reviews, and donor monitoring visits as required.

Qualifications and Experience:

Education

• Bachelor's Degree in Supply Chain Management, Logistics, Procurement, Business Administration, Management, Economics, Engineering, or other relevant disciplines.

Experience

• Experience working with NGOs, INGOs, donor-funded projects, or development programs is highly desirable.
• Experience in procurement planning, tendering, supplier management, and contract administration.
• Experience managing assets, fleet, transportation, and office operations.
• Experience working in remote or field-based locations is an advantage.

Technical Competencies

• Strong understanding of procurement and supply chain management principles.
• Knowledge of donor compliance requirements and procurement regulations.
• Strong analytical, organizational, and documentation skills.
• Ability to work independently and manage multiple priorities.
• Proficiency in Microsoft Office applications, particularly Excel, Word, Outlook.
• Experience using SharePoint and digital filing systems is desirable.
• Experience using SAP or other ERP systems is desirable.

Language Requirements

• Fluency in Bahasa Indonesia.
• Working knowledge of English, both written and spoken, is preferred.
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Location:  Ruteng, Manggarai NTT

Type of Role: Professional Service Agreement/Individual Consultant for 1 year with possibility of extension

Salary: IDR 12,000,000 per month upon submission of timesheet and monthly progress report

Deadline: October 23rd, 2026

HOW TO APPLY:

All information will be treated in the strictest confidence, as we pride ourselves on our professional service. We will contact you as soon as we have reviewed your application.

Only short-listed candidates will be notified and invited for interviews. Please submit your application letter and detailed curriculum vitae in English by clicking the yellow “Apply now >>” button on this page. The application deadline is October 23rd, 2026.

The Consultant must comply with YPII's child safeguarding, anti-harassment and code of conduct policies and will be required to sign them before starting the assignment. YPII is an equal opportunity organization and all qualified candidates are encouraged to apply.

Yayasan Plan International Indonesia is committed to protecting children’s rights and ensuring equal opportunity, non-discrimination, and a culture that promotes gender equality, girls’ rights, and inclusion.

Please note that Plan International never sends unsolicited emails requesting payment from candidates.

Special Note:

Women candidates, persons with disabilities, and qualified candidates from East Nusa Tenggara are strongly encouraged to apply. Plan Indonesia is committed to Gender Equality, Disability and Social Inclusion (GEDSI) and to creating a diverse and inclusive workplace.

Plan Indonesia has zero tolerance for all forms of violence against children exploitation, abuse, harassment, discrimination, corruption, and fraud. Successful candidates will be required to adhere to all safeguarding and ethical standards of the organization throughout the duration of the assignment.

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