Supply Chain Coordinator

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

The opportunity

• Support the direct line manager in providing regular feedback to program managers regarding the status of their purchase requisitions on bi-weekly basis 
• Organize and prioritize purchases according to the nature of the request (urgent, small items, international purchases, services, etc) in accordance with procurement plans.
• Support the direct line manager in ensuring that procurement staff at the PAs coordinate with departments/projects to ensure that the technical specifications and other details (including funding sources, delivery locations, etc) are included in requests before processing them through SAP
• Receive and manage procurement requisitions in SAP and act on all outstanding issues.
• Follow up on VAT and Duty exemption applications have been submitted for purchases where applicable. Follow up all applications to ensure timeliness
• Periodically extract report P2P reports from SAP and report on the discrepancies where necessary as well as ensuring cleansing of data
• Research and ensure that the vendor base is broadened as necessary and opportunities for discounts are followed up,
•  Prepare and maintain Contracts Database and monitor the renewal of contracts or new bidding process and advice the direct line manager on the actions to be undertaken in a timely manner. 
• Liaise with finance department to ensure that all the appropriate action (eg paid, cancelled, etc) is accounted
• Prepare and conduct inventory of assets in the CO including recommendations for the disposal
• Track and follow up with the Vodacom on communication renewal contracts, allocate mobile phones and keep an up to date list of custodians

Click here to access the full Job Description: Supply Chain Coordinator

About You

• Bachelor’s degree in Procurement and Supply Chain Management, Business Administration or relevant training in Logistics procedures and systems.
• CIPS accreditation
• Minimum (4) years of progressive NGO experience in procurement, contract management, administration or related area.
• Experience in the procurement modules of any ERP.
• Experience on VAT exemptions procedures and Knowledge of Mozambican Government procurement requirements.
• Strong negotiation and networking skills.
• Presentational skills and problem-solving prowess in a complex work environment is critical.
• Willingness to learn and ability to work in a collaborative and inclusive manner.
• Capability to coordinate and cooperate within interdisciplinary teams
• Fluency in Portuguese and English
• Knowledge of SAP

Location: Maputo

Type of Role: Full time - Permanent

Reports to: Supply Chain Manager

Grade: 14, (Pay range 1.449.114,84 a 1.630.254,12MT annual gross) Plan reserves the right to pay according to internal procedures.

Closing Date: 12 July, 2024

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.