Corporate Secretary

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.

THE OPPORTUNITY

Plan International Philippines is looking to engage a Corporate Secretary to enable a smooth operation and flow of communications within the organization’s senior management team and the Foundation’s Board serving as the main liaison and support amongst and between its members, the Country Management team, and the rest of the organization. 

Further, as the Corporate Secretary:

• You will be the primary custodian of the Foundation's records and important documents, ensuring all relevant matters are recorded, checked for accuracy, updated, and stored for reference and posterity.
• You will be responsible for ensuring that the Foundation complies with its legal reporting and governance requirements.
• You will provide advice on board responsibilities and coordinate logistics during board meetings and other affairs of the board and the executive team.
• You will lead the planning and arrangements for the annual board and committee reviews
• Plan International is a development and humanitarian organization. In exceptional cases, you will be asked to support emergency response activities in the communities covered by Plan International.

DO YOU HAVE WHAT IT TAKES?

To be successful in this role you will need among other things:

• Bachelor's degree in Social Sciences, Political Science, or related pre-Law degree
• At least five years of executive assistant experience, most preferably with heads of organizations, and supporting multiple executive roles. 
• Preferably two years of work experience in a non-government organization (NGO).
• Preferably with legal background/experience.
• With prior knowledge and experience in facilitating and complying with legal/ governance requirements for Philippine non-stock corporations and in securing accreditation with relevant civil society networks.
• Excellent communication skills extending to a wide range of internal partners and external constituents
• Fluency in Filipino and English (written and spoken). 
• Applicants must be based in the Philippines and a Filipino national.

*This is anticipatory hiring. The target onboarding date is within the 3rd quarter of 2023.

Location: Makati City, NCR, Philippines

Reports to: Executive Director

Flexible working arrangements 

Competitive compensation package (local T&C)

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organization, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.