Administration & Security Coordinator

Organization Background

Plan International is an independent development and humanitarian non-governmental organization that advances children’s rights and equality for girls.  We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children's rights from birth until they reach adulthood. And we enable children to prepare for - and respond to - crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for 80 years, and are now active in more than 70 countries.

Working in Zambia since 1996, Plan International Zambia’s development and humanitarian programmes focus primarily on Inclusive Quality Education, Skills and Opportunities for Youth Employment and Entrepreneurship, Sexual Reproductive Health and Rights, Early Childhood Development and Gender Responsive Child Protection. Child protection is key in all that we do. Plan International Zambia has Programme Areas (PAs) in; Central, Luapula, and Eastern Provinces including in Lusaka, where the Country Office is located.

Plan International Zambia is seeking to hire a full time Administration & Security Coordinator. The purpose of Administration and Security Coordinator is to Coordinate all country security matters and respond to incidents and accidents, as well as coordinate general administration within the organisation.  fleet and assets tracking system, manage security plan, fleet, assets and control logistics, and evaluate tenders and bid. The role reports to the Supply Chain and Administration Manager to be based at the County Office in LUSAKA.

The full role profile is on this link: Administration and Security Coordinator JD .pdf

Do you have what it takes to be successful in this role?

Essential

• Advanced Diploma in Business administration, Logistics, CIPS, Business Management or related discipline, Degree in the related field is an added advantage.
• A minimum of 3 years work related experience in similar role in reputable organization
• Membership to a professional body.

Desirable:

• Logistics and administration planning.
• Fleet Management and coordination.
• Property and fixed asset register maintenance.
• Security and emergency procurement.
• Analytical skills and negotiation skills
• Resource mobilization skills

Competencies:

• Excellent relationship building skills – networking, influencing and stakeholder management skills.
• Ability to identify, analyze and monitor diverse, relevant external actors to work with and understand the purpose and implications of working with them.
• Ability to influence power holders about the need for and benefits of addressing gender equality and inclusion, including being able to offer a range of evidence-based solutions.
• Understands power imbalances and ways in which the organization may be reinforcing negative stereotypes and biases, as well as the impact these factors have on safety for children and young people in all their diversity.
• Role model our values and behaviors both internally and externally.

Location: Lusaka, Country Office

Reports to: Supply Chain and Administration Manager

Grade:  Hay Level 14

Closing Date: 20 September 2024

Plan International provides equal employment opportunities to qualified and experienced women and men, Women are especially encouraged to apply. 

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.  

Please note that Plan International will never send unsolicited emails requesting payment from candidates.