Senior Project Finance Officer

About Plan International

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. In Indonesia, Plan International operates since 1969, and in 2017 Yayasan Plan International Indonesia (YPII) was established as a national entity of Plan International in Indonesia. YPII is currently implementing its Country Strategy 5 (CS 5) covering the fiscal year 2023 to 2027, where the country’s purpose is in line with the global Plan International’s Purpose “to advance children’s rights and equality for girls”. Our ambition is to enable at least 3 million girls and young women to be healthy, educated, empowered, safe and protected. It means that we will take action to identify and facilitate the removal of obstacles that prevent children, especially girls, and young women from enjoying their rights and participating fully in Indonesian society. This goal will be achieved by implementing quality programmes and projects as well as influencing decision-makers and key stakeholders to make the required changes.

Project Background

Climate Resilient WASH Project is a 3.5-year project implemented in Timor Tengah Selatan, Manggarai, and Belu Districts, East Nusa Tenggara (NTT). The project aims to address interconnected challenges related to limited access to safe water and sanitation, poor hygiene practices, stunting, environmentally related diseases, disruption to children’s education, and increasing climate risks such as droughts, floods, and landslides. The project adopts a holistic approach that combines WASH infrastructure improvements with behaviour change, stronger governance, water resource protection, and sustainable management of WASH services.

The project will reach all primary schools and Puskesmas across the three target districts through a phased, dual-track and cohort-based approach. Year 1 will focus on baseline assessments, water source and drought risk mapping, system design, initial capacity strengthening, and infrastructure development, including a pilot in four target schools and four Puskesmas to demonstrate context-appropriate WASH solutions. Year 2 will focus on full-scale infrastructure and behaviour change interventions, alongside strengthened multi-stakeholder coordination. Year 3 will focus on strengthening sustainability, integrating WASH management systems, and transitioning ownership to local stakeholders. Throughout implementation, this project will work closely with local governments, schools, Puskesmas, communities, children and youth, and other stakeholders to promote inclusive participation, accountability, and sustainable WASH services that remain functional and resilient to climate-related risks.

Position Summary

The Senior Project Finance Officer oversees all financial functions within the Program Management Unit. This role ensures effective financial planning, monitoring, and accurate reporting in alignment with donor requirements and organization (YPII) policies. She/He works closely with cross-functional teams, including Program, Grants, Supply Chain Management (SCM), and People & Culture (P&C), to facilitate seamless project implementation. Additionally, this role provides leadership and supervision to Project Finance Officers and or Assistants, and delivers financial guidance and support to local Implementation Partners (IPs), ensuring accountability and compliance across all project components.

Location

This role and project will be based in Kupang, NTT. Candidates must be authorized to work in Indonesia as visa sponsorship cannot be provided for this role.

Reporting And Supervision

The Senior Project Finance Officer will report to the Finance Project Lead.

Key Accountability

Financial Management

• Process and facilitate all project related payments or fund transfers for the project.
• Monitor fund disbursements and ensure alignment with donor milestones
• Ensure expenditures are authorized, approved, and supported by adequate documentation.
• Ensure that funds are utilized and accounted for based on generally accepted accounting principles (GAAP), donor and YPII standards.
• Verify that all financial transactions are accurately coded and allocated to appropriate cost centers, Work Breakdown Structures (WBS) and grant codes.
• Review payment requests for accuracy, approved budgets and check the completeness of supporting documents.
• Enforce strict financial control over construction payment request by verifying Work Completion Certificates (WCC/BAST), line-item budgets, and progress reports before authorizing contractor payments.
• Monitor advance liquidations and prevent issuance of new advances unless the previous advances are fully settled / liquidated.
• Conduct basic financial analysis (i.e., budget variance) to provide actionable financial insights and support project decision-making.
• Act as a strategic business partner to the Program/Project Manager, Project Officers, Finance Project Accountants in developing accurate budget forecasts.
• Maintain secure digital and physical record of project documentation for audit readiness.

Partner Management

• Oversee financial operations for Implementation Partners (IPs) to ensure strict alignment with project objectives, donor compliance, and internal systems under the guidance of the Finance Project Lead (FPL) and Project Manager (PjM).
• Manage advance liquidations and invoice processing for IPs, ensuring accurate SAP journal entries and subledger reconciliation (advances, expenses, and withholding tax) in compliance with YPII policies.
• Prepare regular budget utilization forecasts, actively monitoring resource allocation and expenditure trends across all active partner projects.
• Review monthly IP financial reports, track disbursement statuses, and collaborate directly with budget holders to resolve budget variances and execute corrective actions.
• Coordinate financial guidance and technical support for IPs to streamline their preparation of timely, compliant financial reports (monitoring visits).
• Maintain organized, audit-ready physical and digital records of all IP agreements, financial documentation, and official correspondence.

Planning, Budgeting and Monitoring

• Work closely with the PM/PjM, Finance Project Lead, Finance Project Accountant, and relevant Country Office (CO) staff to establish initial budgets, prepare financial forecasts, and process budget modifications in SAP.
• Maintain accurate records of approved project budgets and any subsequent modifications.
• Prepare monthly budget versus actual (BvA) reports in both donor and local currency, highlight variances, and coordinate with budget holders to ensure timely corrective actions.
• Prepare and submit donor financial reports under supervision of the Finance Project Lead, ensuring compliance with donor agreements.
• Collaborate closely with Finance Project/Grants Accountant team, and Program Unit to ensure accuracy and timeliness. Proactively follow up on donor queries and address any findings or recommendations.

Project Closure, Audits and Risk Management:

• Conduct data cleansing in SAP prior to project closure, ensuring no outstanding Implementing Partner (IP) advances, open purchase orders, pending payment vouchers, parking journals, incorrect coded transactions, incomplete accounts receivable, or inter-company transactions.
• Provide financial data and documentation during internal and external audit fieldwork.
• Maintain and update audit action lists, and track follow-up actions from Finance and Administration audits.
• Ensure all audit findings are resolved and supported with documentation prior to closing the project code in SAP.

Other Tasks:

• Support month-end and year-end financial closing processes
• Participate in project inception and coordination meetings.
• Execute special assignments and ad-hoc duties as assigned by the supervisor

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Social Inclusion (GESI)

Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures

Qualifications And Experience

Essential

• Bachelor’s degree in Accounting, Finance, Business Administration, or Commerce.
• Minimum of 5 years of relevant post-qualification experience, preferably within international organizations, INGOs, or bilateral development agencies.
• Effective English language skills for professional communication, both verbal and written.
• Strong digital literacy, including advanced proficiency in Microsoft Excel and familiarity with accounting software.
• Prior experience with SAP (Finance & Project Module) is highly desirable.
• Demonstrated experience in managing donor-funded projects, preferably with donors such as KOICA, EU, DFAT, USAID, SIDA, Irish Aid, and UN agencies.
• Experience in delivering financial capacity-building support to non-finance staff and sub-grantees.
• Willing to be placed in Kupang, NTT.

Desirable

• Effective training and coaching skills.
• Strong analytical skills and financial problem-solving capabilities.
• Clear and adaptive communication skills, tailored to diverse audiences.
• Demonstrated ability to collaborate in multidisciplinary and multicultural environments.
• Strong team-building and motivational capabilities.

HOW TO APPLY:

All information will be treated in the strictest confidence, as we pride ourselves on our professional service. We will contact you as soon as we have reviewed your application.

Only short-listed candidates will be notified and invited for interviews. Please submit your application letter and detailed curriculum vitae in English by clicking the yellow “Apply now >>” button on this page. The application deadline is September, 21st, 2026 .

Pre-employment checks will be conducted in line with Plan International’s Safeguarding Children and Young People (PSHEA) policy.

Yayasan Plan International Indonesia is committed to protecting children’s rights and ensuring equal opportunity, non-discrimination, and a culture that promotes gender equality, girls’ rights, and inclusion.

Please note that Plan International never sends unsolicited emails requesting payment from candidates.

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