Country Supply Chain Manager - South Sudan

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

Role Purpose

The Country Supply Chain Manager providing strategic leadership and oversight for end-to-end logistics, warehousing, transport, procurement, inventory management, IT infrastructure, and administrative functions for programs in Juba and field locations. The role ensures efficient, compliant, and cost-effective operational support for emergency and recovery responses while building local capacity through staff coaching and mentorship. 

Accountabilities  

1. Transport & Distribution of Supplies

• Oversee safe, timely, and cost-effective transport of goods from suppliers and warehouses to project sites and distribution points.
• Confirm schedules, quantities, destinations, and site readiness with program teams prior to dispatch to prevent delays and storage costs.
• Manage transport contracts and evaluate vendor performance to ensure compliance, accountability, and value for money.
• Ensure shipments are accompanied by accurate paperwork (waybills, packing lists, GRNs) and verified by authorized personnel upon receipt.
• Supervise proper packing, labelling, loading, and offloading to minimize damage, loss, or deterioration.
• Maintain tracking systems to monitor goods in transit, reconcile quantities, investigate discrepancies, and preserve audit trails.
• Align transport and distribution schedules with program plans and field offices while resolving operational bottlenecks.
• Mitigate transport risks (theft, security, access) while enforcing organizational policies, donor guidelines, and regulations.
• Keep accurate distribution lists, delivery confirmations, and reports; promptly report and resolve losses or discrepancies.
• Track transport costs, delivery timelines, and vendor KPIs, delivering regular management reports to improve supply chain efficiency.

2. Vehicle Fleet Management

• Ensure all staff and supply vehicles are mechanically sound and fully equipped for emergency operations.
• Periodically track and analyze fuel consumption to optimize usage and reduce costs.
• Ensure drivers accurately record all journeys and mileage in official logbooks.
• Ensure staff strictly adhere to organizational vehicle use policies and procedures at all times.
• Coordinate with the Security Manager to equip vehicles with safety gear (radios, satellite phones) and protect staff and goods in transit.
• Actively manage fleet maintenance, including timely repairs, servicing, and overall operational efficiency.

3. Records & Warehouse Management

• Ensure all program assets and commodities are properly tagged, recorded, and subjected to regular physical inventory.
• Maintain accurate records, coding, and regular stock counts for all warehouse commodities.
• Establish robust systems for documenting, loading, and offloading incoming and outgoing warehouse shipments.
• Guarantee that relief goods are safely secured and arranged in an organized manner within the warehouse.
• Keep inventory records fully updated alongside all necessary supporting reference documentation.
• Oversee weekly physical counts and reconciliations of goods, reporting results to field locations.
• Conduct monthly stock counts and record reconciliations, reporting to the Supply Chain Manager / Operations Team and sub-office finance/program managers.
• Collaborate with the Commodity Tracking Officer and Storekeepers to build systems tracking material movement in and out of the warehouse.
• Ensure all stored goods and materials strictly adhere to donor requirements and regulations.
• Implement FIFO and specialized storage systems, ensuring damaged items are immediately separated from sound stock.
• Seek proper authorization and follow correct procedures for disposing of damaged goods and materials.
• Maintain safety and security protocols for the warehouse facility at all times.

4. Procurement Management

• Create and update procurement plans based on DRM/ER program requirements.
• Maintain robust quality and control systems to comply with the organization's procurement manual and donor guidelines.
• Maintain professional, principled relationships with suppliers, UN agencies, I/NGOs, and key stakeholders.
• Ensure proper documentation for exceptions to standard procedures, preparing waivers and derogations when necessary.
• Assess incoming requests to verify specifications, budget lines, delivery dates, and delivery locations.
• Gather market intelligence on alternative procurement options to identify the best sources for goods and services.
• Support the Request for Quotation (RFQ) process from suppliers based on approved specifications.
• Compile supplier quotations into canvass sheets and submit them to the Team Leader for review and approval.
• Ensure timely preparation and completion of purchase orders for selected vendors.
• Verify that all procurements of goods and services strictly align with approved budgets.
• Regularly monitor and update the price index for common goods and services.
• Work with team members to ensure timely receipt, inspection, and specification compliance of purchased items.
• Ensure procured items are properly issued to requisitioners with signed confirmation of receipt.
• Develop, maintain, and regularly update the pre-qualified supplier database.
• Maintain complete, audit-ready procurement documentation files that remain fully accessible at all times.
• Guarantee compliance with donor visibility guidelines and branding requirements for all procured materials

5. Information Technology (IT) Management

• Provide strategic oversight of country office IT infrastructure, ensuring reliable, secure, and uninterrupted network connectivity, hardware functionality, and software support across Juba and field locations.
• Oversee IT security protocols, data protection standards, and regular backups to safeguard organizational digital assets against cyber threats and system failures.
• Ensure prompt technical support and maintenance for all staff hardware, communications equipment (satellite phones, radios), and software systems.

6. Administration & Facilities Management

• Lead administrative operations, including office facilities management, lease agreements, utilities, travel arrangements, and guest house management.
• Ensure smooth office operations and compliance with local labor laws and internal administrative standard operating procedures (SOPs).

7. Staff Management, Leadership & Capacity Building

• Provide inspiring departmental leadership, championing cross-functional integration between Supply Chain, IT, and Administration teams.
• Supervise logistics, IT, and administration staff in Juba and field offices through regular performance objective setting and reviews.
• Foster a culture of skills transfer by coaching and training operations support staff to efficiently run country office systems.

8. Safeguarding & Gender Equality and Inclusion

• Foster a respectful, supportive, and secure environment where children and adult program participants feel safe and protected.
• Strictly avoid any behaviour or action that results in violence, including Sexual Harassment, Exploitation, and Abuse (SHEA), against children, youth, or adults.
• Maintain full awareness of and strict compliance with Plan International's Safeguarding Policy, PSHEA Policy, and Code of Conduct.
• Immediately report and respond to any safeguarding or SHEA concerns and breaches in line with established organizational procedures.
• Safeguard the strict confidentiality of all reported safeguarding and PSHEA concerns.
• Ensure that vendors and service providers are properly briefed and understand their responsibilities in upholding Plan International’s safeguarding and Gender Equality and Inclusion policies.
• Ensure that Plan International's global policies for Child/Youth Safeguarding and Gender Equality and Inclusion are fully integrated into daily operations.
• Contribute to global organizational efforts on safeguarding and GEI by submitting required reporting and data on time. 

Location: Juba, South Sudan with 60% field travel

Type of Role: 13 Month Fixed term contract  

Reports to: Country Director  

Grade: E

Closing Date: Friday 30 October 2026 at 21:59 pm UK time, early application is strongly encouraged. We review applications on a rolling basis and reserve the right to close the advert ahead of the advertised closing date

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.