BACKGROUND

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. In Indonesia, Plan International has operated since 1969, and in 2017 Yayasan Plan International Indonesia (Plan Indonesia) was established as a national entity of Plan International in Indonesia. YPII is currently implementing its Country Strategy 5 (CS 5) covering the Fiscal Year (FY) 2023 to 2027, where the country’s purpose is in line with the global Plan International’s Purpose “to advance children’s rights and equality for girls”. Our ambition is to enable at least 3 million girls and young women to Learn (gain skills for work), Lead (empower to take action on issues that matter to them), Decide (have control over their own lives and bodies), and Thrive (grow healthy and protected from violence). It means that we will take action to identify and facilitate the removal of obstacles that prevent children, especially girls, and young women from enjoying their rights and participating fully in Indonesian society. This goal will be achieved by implementing quality programmes and projects as well as influencing decision-makers and key stakeholders to make the required changes. Within the context of VUCA (Volatile, Uncertain, Complex, and Ambiguous) world, an NGO like Plan Indonesia, has to adapt and innovate to ensure that we stay relevant, impactful and sustainable.

ROLE PURPOSE 

The Senior Project Finance Officer is responsible for overseeing all financial functions within the Program Management Unit. This role ensures effective financial planning, monitoring, and reporting in alignment with donor requirements and organization (YPII) policies. She/He will work closely with Program, Grants, Supply Chain Management (SCM), and People & Culture (P&C) teams to support seamless project implementation. The position also provides financial guidance and support to local Implementation Partners (IPs), ensuring accountability and compliance across all project components.

DIMENSIONS OF THE ROLE 

• Provide day-to-day financial support to the Program/Project Manager (PjM), ensuring accurate budgeting, expenditure tracking, and financial reporting.
• Coordinate with Implementation Partners (IPs), external agencies, and third-party stakeholders at both Country Office and Field Office levels on financial and administrative matters.
• Collaborate with cross-functional teams to execute financial tasks, streamline processes, and contribute to the achievement of project objectives.
• Ensure adherence to donor regulations, internal controls, and financial policies throughout the project lifecycle.
• Support capacity-building initiatives for IPs and project staff on financial procedures and compliance standards.

ACCOUNTABILITIES 

1. Financial Management

• Process and facilitate all project related payments or fund transfers for the project.
• Monitor fund disbursements and ensure alignment with donor milestones
• Ensure expenditures are authorized, approved, and supported by adequate documentation.
• Ensure that YPII funds are utilized and accounted for based on generally accepted accounting principles and YPII standards.
• Ensure transactions are accurately coded and appropriately allocated to relevant budget lines / Work Breakdown Structure (WBS) or cost centres.
• Review payment requests for accuracy, approved budgets and check the completeness of supporting documents.
• Monitor acquittals or liquidations of advances and prevent issuance of new advances unless the previous advances are fully settled / liquidated.
• Conduct basic financial analysis (i.e., budget variance) to support project decision-making.
• Work closely with Program/Project Manager, Project Finance Accountant and appropriate CO staff and/relevant field staff in developing project forecasts.
• Maintain secure digital and physical record / hard copy) at both the field office and CO.

2. Partner Management

• and oversee financial management processes with Implementation Partners (IPs), ensuring alignment with project objectives, donor requirements, and internal systems under the guidance of the Project Manager (PjM).
• Oversee the liquidation of advances from IPs, ensuring all daily accounting activities, including invoice processing and maintenance of subsidiary ledgers for advances, deposits, installment payments, and withholding tax comply with YPII’s financial and accounting systems.
• Perform monthly journal entry in SAP for IP advance liquidation.
• Maintain organized records of all IP agreements/MOUs, reports, and correspondence in both digital and physical formats.
• Prepare regular forecasts of project budget utilization, and monitor resource allocation and spending across Implementation Partners (IPs).
• Conduct financial monitoring and track IP compliance with financial and contractual requirements.
• Review monthly financial reports for IPs, detailing expenditure and fund transfer status, and engage with budget holders to address discrepancies or take corrective actions.
• Carry out scheduled financial monitoring visits to Implementation Partners (IPs) in coordination with program staff, and record/document findings for appropriate follow-up actions.

3. Planning, Budgeting and Monitoring

• Work closely with the PM/PjM, Finance Project Lead, Finance Project Accountant, and relevant Country Office (CO) staff to establish initial budgets, prepare financial forecasts, and process budget revisions in SAP
• Maintain accurate records of approved project budgets and any subsequent revisions.
• Prepare monthly budget versus actual (BvA) reports in both donor and local currency, highlight variances, and coordinate with budget holders to ensure timely corrective actions.
• Prepare and submit donor financial reports under supervision of the Finance Project Lead, ensuring compliance with donor agreements. Collaborate closely with Finance Project/Grants Accountant team, and Program Unit to ensure accuracy and timeliness. Proactively follow up on donor queries and address any findings or recommendations.

4. Project Closure, Audits and Risk Management:

• Conduct data cleansing in SAP prior to project closure, ensuring no outstanding Implementing Partner (IP) advances, open purchase orders, pending payment vouchers, parking journals, incorrect coded transactions, incomplete accounts receivable, or inter-company transactions.
• Provide financial data and documentation during internal and external audit fieldwork.
• Maintain and update audit action lists, and track follow-up actions from Finance and Administration audits.
• Ensure all audit findings are resolved and supported with documentation prior to closing the project code in SAP.

5. Other Tasks:

• Support month-end and year-end financial closing processes
• Participate in project inception and coordination meetings.
• Perform other duties as assigned by the supervisor or PM/PjM.

6. Safeguarding – PSHEA 

Ensure that Plan International’s global policies for Safeguarding Children and Program Participants and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures

TECHNICAL EXPERTISE, SKILLS, AND KNOWLEDGE 

Essential

• Bachelor’s degree in Accounting, Finance, Business Administration, or Commerce.
• Minimum of 5 years of relevant post-qualification experience, preferably within international organizations, INGOs, or bilateral development agencies.
• Effective English language skills for professional communication, both verbal and written.
• Strong digital/computer literacy, including advanced skills in Microsoft Excel and working knowledge of accounting software. Prior experience with SAP or Microsoft Dynamics 365 (ERP) is highly desirable.
• Demonstrated experience in managing donor-funded projects, preferably with donors such as EU, DFAT, USAID, SIDA, Irish Aid, and UN agencies.
• Experience in providing financial capacity-building support to non-finance staff and sub-grantees.

Desirable

• Effective training and coaching skills.
• Strong analytical and financial problem-solving abilities.
• Clear and adaptive communication skills, tailored to diverse audiences.
• Ability to work collaboratively in multidisciplinary and multicultural environments.
• Strong team-building and motivational capabilities.

Location: Based in Jakarta  with at least 30% travel to government offices, projects areas, and partner organization

HOW TO APPLY: 

All information will be treated in the strictest confidence, as we pride ourselves on our professional service. We will contact you as soon as we have reviewed your application. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by applying now not later than September 28th, 2025. 

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Program Participants policy (PSHEA). 

As an international child-centred community development organisation, Yayasan Plan International Indonesia is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. 

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practices, positive attitudes and principles of gender equality and inclusion. 

Please note that Plan International will never send unsolicited emails requesting payment from candidates.  

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