Senior Procurement Officer

BACKGROUND

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. In Indonesia, Plan International has operated since 1969, and in 2017 Yayasan Plan International Indonesia (Plan Indonesia) was established as a national entity of Plan International in Indonesia. YPII is currently implementing its Country Strategy 5 (CS 5) covering the Fiscal Year (FY) 2023 to 2027, where the country’s purpose is in line with the global Plan International’s Purpose “to advance children’s rights and equality for girls”. Our ambition is to enable at least 3 million girls and young women to Learn (gain skills for work), Lead (empower to take action on issues that matter to them), Decide (have control over their own lives and bodies), and Thrive (grow healthy and protected from violence). It means that we will take action to identify and facilitate the removal of obstacles that prevent children, especially girls, and young women from enjoying their rights and participating fully in Indonesian society. This goal will be achieved by implementing quality programmes and projects as well as influencing decision-makers and key stakeholders to make the required changes. Within the context of VUCA (Volatile, Uncertain, Complex, and Ambiguous) world, an NGO like Plan Indonesia, has to adapt and innovate to ensure that we stay relevant, impactful and sustainable.

Currently, we have Seven (7) thematic programs in CS 5, which are: 1) Adolescent Health; 2) End Violence Against Children and Youth; 3) Stunting Prevention; 4) Youth Employment and Entrepreneurship; 5) Disaster Preparedness and Humanitarian Response; 6) Resilient School; and Youth-led Disaster Risk Reduction and Climate Change Adaptation. Across the seven thematic programs, Plan Indonesia' will use five (5) approaches Technology and digitalization; Youth agency/Leadership; Resilience/Nexus perspective; Gender and Social Inclusion; and Child Protection.

ROLE PURPOSE

The Senior Procurement Officer will lead a team responsible for day-to-day procurement activities. Their primary focus will be to ensure that the Procure-to-Pay (P2P) process aligns with the standards outlined in the Supply Chain Operations Manual and adheres to Donor Regulations. The officer's goal is to support the implementation of programs and sponsorships, facilitate deliveries, and enhance operational efficiency. This position will report to the Procurement Coordinator.

ACCOUNTABILITIES

1. Management of General Procurement:

• The role involves overseeing the procurement activities in accordance with established policies and procedures. This includes ensuring that all procurement actions are aligned with organizational standards and comply with relevant regulations.

• Effective management includes conducting regular audits and reviews of procurement practices to identify any areas for improvement and to mitigate risks.

2. Transparent and Accountable Procurement Process:

• Executing the procurement process with transparency and accountability is crucial. This means maintaining open communication throughout the procurement cycle, from identifying needs and drafting specifications to awarding contracts and managing supplier relationships.

• It is important to document all stages of the procurement process thoroughly, ensuring that all decisions are justifiable and can be reviewed by stakeholders when necessary. This fosters trust and integrity in the procurement function.

3. Management of Contracts and Leases:

• Proper contract and lease management involves ensuring that all agreements are executed as stipulated and monitored for compliance. This may include negotiating terms, renewing contracts, and resolving any disputes that may arise during the contract lifecycle.

• Regular assessments of contract performance should be conducted to ensure that all parties meet their obligations and that the organization receives the intended value from its contracts.

4. Staff Supervision and Training:

• Ensuring that supervised staff have a comprehensive understanding of procurement processes and compliance with the Supply Chain Operations Management (SCOM) system is key. This involves providing training and development opportunities to enhance their skills and knowledge.

• It is essential to foster a culture of continuous learning and improvement, enabling staff to stay updated on best practices and changes in procurement policies, regulations, and technology.

By focusing on these dimensions, the role significantly contributes to the organization's efficiency and effectiveness in managing resources and achieving strategic goals.

TECHNICAL EXPERTISE, SKILLS, AND KNOWLEDGE

Essential

• Bachelor degree in Management, Economic, Administration or any related field.

•Minimum (6) years of progressive NGO experience in Procurement, Contract

Management, Logistics or related area

• Knowledge of SAP or any other procurement software will be an added advantage

• Strong planning and organizing

• Good knowledge of purchasing and tender management

• Knowledge of clausal of contract, agreement, or MoU

• Good interpersonal and communication skills

• Good negotiation skills

• English fluency

Desirable

• Solid proficiency in using computer software

• Strong presentation, team-building, and interpersonal skills

• Analytical thinker with strong conceptual and problem-solving skills.

• Operate in a high-pressure, deadline-driven environment with professionalism

• Strict reporting deadlines

• Working with the project team and ensure project results are achieved timely without compromising quality

• Good command over conflict resolution while maintaining important relationships: Capability to resolve conflicts

• Plan and schedule own work and selecting appropriate methods/tools for delivery.

• Understanding of data privacy standards

PHYSICAL ENVIRONMENT

Based at Country Office Jakarta with at least 40% travel to PSO (Program Support Office) at Kupang, PIA (Program Implementation Area) at Soe, Lembata, Nagakeo and also projects areas, vendor offices and partner organization both in office, on the field and during humanitarian settings.

HOW TO APPLY:

All information will be treated in the strictest confidence, as we pride ourselves on our professional service. We will contact you as soon as we have reviewed your application. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by applying now, not later than June 9th, 2025 to this link https://tinyurl.com/SeniorProcurementPlan

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Program Participants policy (PSHEA).

As an international child-centred community development organisation, Yayasan Plan International Indonesia is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organizational culture that embraces and exemplifies our commitment to gender equality, girls’ rights, and inclusion while supporting staff in adopting good practices, positive attitudes, and principles of gender equality and inclusion.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.

.

.