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Monitoring and Evaluation, Research, Knowledge Management MER KM (M&E) Specialist

Date: 18-Nov-2022

Location: Jakarta, Indonesia

Company: Plan International

Background

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. In Indonesia, Plan International operates since 1969, and in 2017 Yayasan Plan International Indonesia (YPII/Plan Indonesia) was established as national entity of Plan International in Indonesia. YPII is currently developing and will start implementing its Country Strategy 5 (CS 5) covering fiscal year 20122 to 2027, where the country purpose is in line with the global Plan International’s Purpose “to advance children's rights and equality for girls”. Our ambition is to enable at least 1 million girls and young women to learn (gain skills for work), lead (empower to take action on issues that matter to them), decide (have control over their own lives and bodies) and thrive (grow healthy and protected from violence). It means that we will take action to identify and facilitate the removal of obstacles that prevent children, especially girls, and young women from enjoying their rights and participating fully in Indonesian society. This goal will be achieved by implementing quality programs and projects as well as influencing decision-makers and key stakeholders to make the required changes.

 

Role Purpose

MER KM Specialist will play a key role in ensuring the achievement of the program objectives which relates to the accountable and measurable impact of Yayasan Plan International Indonesia (YPII) program implementation. S/he is accountable for the successful implementation of CS5 organizational objective. S/he will support the MER KM Manager and the country leadership team in striving to strengthen YPII’s position as one of the leading organizations working to promote girls’ rights and agency by strengthening monitoring, evaluation, and knowledge management for accountability and measurable impact through providing robust data/information on decision making.

Dimensions of the Role

Reporting to MER KM Manager, The MER KM Specialist will be responsible to support the measurement of organization and program objective achievement, supporting the quality assurance of research, monitoring, evaluation, and knowledge management, and supporting the YPII to effectively ensure delivery of quality program and influence work. Key Responsibility areas are as follows:

 

  • Coordinate the M&E framework development and support to Country Office, Program Implementation Area, programs, projects, and humanitarian responses including managing the database and dashboard.
  • Liaise with Program/Project Manager to supervise and provide oversight of the work of M&E consultants and implementing partners, to ensure linkage to YPII M&E framework and Plan International standards and guidelines for Programming and Influencing.
  • Play a key role in ensuring timely monitoring and evaluation of programs and projects, coordination of monitoring activities, and baseline data collection and submission of YPII quarterly and annual report.
  • Manage and support the quality assurance of research, monitoring, evaluation, and knowledge management,
  • Represent YPII in the exchange of information and community of practice forums and events at the National, Regional and Global level as requested by MER KM Manager.
  • Unless there are specific projects and grants for M&E, this position does not have budget portfolio to manage.
  • MER KM Specialist function on supporting projects would be distributed equally based on the workload and under MER KM Manager supervision.

 

Accountabilities

   Monitoring and Evaluation Framework

  • Supports the development of YPII Office M&E framework and Indicator Tracking Table (ITT), liaise and coordinates with Program and Project Manager to ensure that Programs/Projects M&E Framework, ITT, and quarterly as well as annual plan are in place based on the Program/Project Detailed Implementation Plan (DIP), provide support and mentoring as necessary to achieve this to Program/Project Team,
  • Leads the development of monitoring and evaluation plans as well as tools of YPII program and projects, ensuring the quality of baseline data, availability of risks registry, monitoring activities and evaluability criteria as per the programs/projects theory of change, gender transformative approach, CS5 and Plan International Area of Global Distinctiveness (AoGDs).
  • Conducts and/or provides support to programs/projects monitoring activities as requested by Program Managers, including support to select M&E consultants and provide mentoring to implementing partners.
  • Works under technical support from MER KM Manager to provide oversight to program and projects research tools and analysis for M&E. 

 

Quality Monitoring and Evaluation Reporting

  • Collects and coordinates data collection required for timely submission of M&E reports of program and projects for CO quarterly and annual reports to Regional and Global Hub, Donors, and Nos including managing database and dashboard to monitor monthly quarterly and annual progress. 
  • Maintain quality of data collection and tools to capture change to monitor/track program and project impacts to reach targeted results e.g national target of 1 million girls.
  • Supports and provides inputs for programs/projects and humanitarian response data collection and analysis for donor reporting.
  • Ensures the utilization of PROMPT/PMERL or any IT-based platform for M&E is well-developed and functional to generate a timely report.

 

Knowledge Management and Outreach

  • Manage and provides capacity building and mentoring for YPII Staff on learning
  • Actively involved in Plan International Regional and Global Hub exercise to strengthen MERKM tools, ensuring knowledge sharing and the cascade of information to CO, PSO, and PIA on Plan International standards and guidelines on M&E.
  • Participates in M&E-related events to present YPII as requested by the supervisor to establish networks and learn from M&E community of practice.

 

Safeguarding Children and Young People 

  • Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

 

Key relationships

Internal

  1. MER KM Manager: direct report for ITT and M&E Framework and technical support to ensure the quality of data collection and tools for Country Office;
  2. Program Manager/Project Manager: direct day-to-day coordination, provide technical support, mentoring, and capacity building to ensure M&E Framework implementation, and timely submission of the quarterly and annual reports;
  3. Program Development Manager/Specialist: support the development of M&E framework for concept note and grant proposal development;
  4. PIA/PSO: technical support for M&E framework development, utilization of data for knowledge management, monitoring, and evaluation of grants as well as sponsorship projects and activities.
  5. ARO and GH M&E Department: liaise and provide requested support, knowledge sharing and report on the implementation of MERL Framework to ensure compliance with Plan International standards.

External

  1. Implementing partners: provide support and capacity building to monitor and track progress against target and indicators as per project M&E.
  2. M&E Consultants: assess and review deliverables to ensure quality.

 

Technical expertise, skills and knowledge

 

Essential

  • Bachelor degree in social science, statistics, public health and any related field.
  • At least 3 years of experience in project M&E, with practical knowledge on Results Based Management and Theory of Change. Experience in working on M&E focusing on health is an advantage.  
  • Well informed on the trends and development in M&E, evaluation for impact and state-of-the-art methodology for measuring development projects (both quantitative and qualitative).
  • Possess knowledge and skill in research methodology and data collection for baseline and evaluation.
  • Demonstrated experience and skills in project reporting, knowledge management and learning process.
  • Good analytical skill.
  • Well informed about methods to capture change/results of project implementation.
  • Good interpersonal communication and facilitation skills for mentoring and knowledge sharing. 
  • Possess good judgement to deal with conflict.
  • Able to work both in team and independently with minimum supervision.

 

Desirable

  • Masters/postgraduate degree in statistics and/or social science or relevant field for MERL.
  • Over 5 years of experience working on M&E.
  • Knowledge on IT-based/Management Information Systems for M&E.
  • Experience in M&E for development projects focusing on humanitarian response and/or public health, water and sanitation and gender equality. 

 

Plan International’s Values in Practice

We Are Lasting Impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We Are Equal, Inclusive, Empowering

We respect all people, value diversity, and uphold equality in the scope of our programs and workplace.

We are transparent and accountable.

We create working climate and partnership that is trusting, honest, transparent and accountable for the decisions we make and the impact our work has on our stakeholders

We Are Smart & Lifelong Learning

At any time, there are always new things that we can know and learn therefore we are eager to seek knowledge that is useful for ourselves and the organization.

We are adaptive and innovative

We are aware that existing problems and future challenges cannot always be solved with a conventional mindset, so we are constantly innovating in search of new breakthroughs.

We prioritize collaboration

We collaborate with various parties, both internally and externally, based on good faith and the principles of partnership that apply in the organization to achieve common goals.

Taking Measured-RiskWe dare to take measured risks to be superior and at the forefront.

We realize that risk is part of decision making, so being brave for taking measured risk is the key for us to be able to keep moving forward to be superior and at the forefront.

 

Physical Environment

 

Based at CO, PSO or PIA office with at least 40% travel to projects areas, government offices and partner organization both in office, on the field and during humanitarian settings.

 

Level of contact with childreN

 

Mid contact: Occasional interaction with children

All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by apply now not later than  November 30, 2022

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy.

As an international child centred community development organisation, Yayasan Plan International Indonesia  is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Yayasan Plan International Indonesia  believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.