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Information Technology Specialist

Date: 15-Jun-2022

Location: Jakarta, Indonesia

Company: Plan International

Role Purpose

Working in 50 developing countries across Africa, Asia and the Americas, Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programmes that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively. Please see http://plan-international.org/about-plan for Plan’s strategy.

Plan Indonesia is presently implementing its third country strategic plan (CS4) developled for five years covering fiscal year 2017 to 2022, where the country objective has been defined as “to identify and facilitate the removal of obstacles that prevent children from enjoying their rights and participating fully in Indonesian society”. This goal will be achieved by providing technical support and implementing quality programs and projects. An effective and efficient communications strategy is a must for Plan Indonesia to share the outcomes of these projects to influence different actors, specially state authorities and to position Plan’s profile within and outside at different levels – starting from community, sub district, district to national, regional and international levels.

To this regard the Specialist at CO Ensure that best practices are incorporated into the project design and strategy and monitor project quality throughout the organization.  Provide technical support staff and build their capacity.  Ensure that learning takes place and is applied

Dimensions of the Role

Statistics measures relevant to post such as list of direct and indirect reports

This position reports to Manager or Advisor if in Co and also has the coordination line with other specialist. The position has a functional relationship with all programme/project staff of PU and Projects for developing effective program  plan, provide technical inputs to implement and monitor to deliver quality program and advocacy outputs of country office projects. The person is responsible for ensuring that best practices are incorporated into the project design and strategy and monitor project quality throughout the organization. 

The position has a functional Provide technical support and advice to PU technical staff and build their capacity. Ensure that learning takes place and is applied.

 

Accountabilities

Key Ends Results Area (KERA) 1: Management of Resources of IS&T Department

Indicators for success:

T.1.      Hard- and Software

  • Assist the CO IT Manager to prepares country wide register of IT assets
  • Assist the CO IT Manager to disseminates hard- and software specifications for FCSSU
  • Assist the CO IT Manager in disposal
  • Assist to conducting IT Policy to new employee.

 

T.2.     Financial Resources

  •     Assist the CO IT Manager to prepare IT budget country-wide
  •     Assist the CO IT Manager to monitor costs

Key Ends Results Area (KERA) 2: Maintenance of corporate IS&T systems in CO and the Field

Indicators for success:

T1.     To assist the CO IT Manager in maintaining:

  • Local Area Network
  • Email and internet access
  • Local Area Network
  • Internet access
  • Email access
  • Reset password user in SIP/SAP
  • Netflows report
  • Update software ( like Java, Flashplayer, TrendMicro AV, ect )
  • Local FTP (CONet) access (creating and maintaining users)
  • Backup into Cloud site and off side media at least every 6 months
  • Install Security / firewall every computer

 

T.2.      Prepares a check list for field visits

  • Logbook
  • access,
  • data safety
  • back-ups
  • hardware consisting of UPS, CPU, printer, modem, CD- writer

 

Dealing with Problems:

Complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them

  • The position holder is responsible to ensure that best practices are incorporated into the project design and strategy and monitor project quality throughout the organization. 
  • Responsible to have a functional Provide technical support and advice to PU technical staff and build their capacity.  Ensure that learning takes place and is applied.
  • Has to be creative to efficiently use the different levels of expertise of the program IT -team so the Program activities are carried out smoothly at Country and Project Office level. Guiding the project team and building their capacity is part of the responsibility of the position holder.
  • Must have good analytical skills and adequate knowledge of programming so the position holder can promote Plan’s work and achievement through writing for internal and external.
  • Needs to possess in-depth understanding of the program Information Technology  aspects so he/she can effectively strategies program Information Technology   plan and come up with need based solution.

 

Key relationships

 

  Internal:

Position

Reasons for contact

Level

(high, medium, low)

CO IT Program Manager/advisor

To define Plan Indonesia’s overall program Information Technology strategy and determine the direction it would take in the medium and long-term. And define identify aspect of program/Area and include these in the program Information Technology and budget.

High

Program Area Manager

To guide / advise the programmed/project information to ensure developing effective programmed/project needs. 

High

PA Technical staff

To support, guide and build capacity of program Information Technology to ensure PA level program/project activities are carried out well. 

 

High

Other specialists

Coordinate to make sure programs are integrated

High

 

External:

Position

Reasons for contact

Level

(high, medium, low)

Other NGOs, governments, local organizations, communities, children, families

Networking, becoming a recognized voice, influencing and advocating

High

Training provider

Organize and coordinate training as required

High

Research and Evaluation consultants

Provide technical input into ToR and selection of consultant. Review reports.

High

 

Technical expertise, skills and knowledge

Education:

A bachelor or master degree in a relevant field (Technology Information)

 

Knowledge, Skills and demonstrated Behaviour: Core and Functional Competencies required for this job with level (i.e. proficient, knowledgeable or aware)

 

Core competencies:

(Set of knowledge, skills and attitudes necessary for all Plan- Indonesia staff)

 

  • Understanding Plan: Understands the role of Plan and context in which Plan works (proficient)
  • Leadership: Cultivates an environment where people are confident to take the initiative, be innovative and learn new ways of working (knowledgeable)
  • Communicates effectively: Adopts an appropriate communication style when communicating with the whole range of colleagues, partners, Children and communities; exhibits active listening and effective feedback; ability to clearly and convincingly express thoughts and ideas in written and verbal form (proficient)
  • Facilitating CCCD: Adopts appropriate tools and methodologies to facilitate disadvantaged children, families (knowledgeable)
  • Management: Manage resources (staff, budgets and work) to deliver results to agreed quality standards; able to apply planning-leading-organizing-controlling skills (knowledgeable)
  • Positive team style: Adopts a team style which adds value to the work and reinforces good working practices (knowledgeable)
  • Child protection awareness: Demonstrates an understanding about the Child Protection Policy and compliance, applies the possible protection measures within the scope of job, and provides inputs for strengthening child protection measures. (knowledgeable)
  •  

 

Functional competencies and level:

(Set of knowledge, skills and attitudes specific to the managerial, technical or support requirements of the position which may also be discipline specific)

Functional competencies and level:

(Set of knowledge, skills and attitudes specific to the managerial, technical or support requirements of the position which may also be discipline specific)

Knowledge in Program  Information Technology :

Excellent understanding on program Information Technology  of strategic planning, monitoring and evaluating skills and Strong analytical skills         Proficient

Knowledge in corporate systems:

Understanding on Sponsorship, SAP                                                                                                                                                                                Knowledgeable

Knowledge in different development issues:

Understanding of different development initiatives                                                                                                                                                            Knowledgeable

English Language skills:

Ability to use appropriate and grammatically correct English while writing and developing communications materials for internal and external audiences in PIA & PSO level    Proficient

Fieldwork and workable management:

Experience in the development of workable guidelines and standards, Indonesian context would be desirable with relevant field experience, Experience in the development of workable guidelines and standards                                                             Knowledgeable

Facilitation  and negotiation skill:

Effectively handles discussions with a focus on both groups and individuals to enrich participants’ understanding of particular subjects or situations, understands process and can diagnose group needs and intervenes accordingly and networking collaboration               Knowledgeable 

Technical skill:

Ability to handle PC, presentation in multimedia and use of internet.              Proficient

 

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

 

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

 

We work well together

We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

 

       We are inclusive and empowering

 

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

 

 

Physical Environment

 

Based at CO, typical office environment and with some domestic/ international travel required.

 

Level of contact with children

 

Low contact: very low frequency of interaction with children.

 

All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by apply now not later than  June 30, 2022  

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy.

As an international child centred community development organisation, Yayasan Plan International Indonesia  is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Yayasan Plan International Indonesia  believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.