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Date: 02-Aug-2022

Location: Hargeisa, Somalia

Company: Plan International





Functional Area (job family/role type)


Logistics and Operations


Logistics and Operations


Logistics and Operations

Reports to:

Admin and HR Assistant 

Office location:

Hargeisa Somaliland

Travel required:


Geographical scope of role



Effective Date:

August 2022



Required Number of positions

 2 Drivers







Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.  We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination.  And its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.  We support children’s rights from birth until they reach adulthood.  And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 80 years, and are now active inmore than 77 countries.

Plan international has opened an office in Somaliland and started programmes that focus on child protection, education and youth economic empowerment programming both humanitarian and development setting, working with/through partners and providing technical support to INGOs, Somaliland NGOs and the Government of Somaliland in Plan’s areas of expertise.

Under the direct supervision of Admin and HR Assistant, the holder of this role is responsible for transportation of staff, goods and correspondences safely in a timely manner.

  • Reports to the Administration and HR Assistant.
  • Does not directly manage a budget or approve any spending but is responsible of fuelling vehicle using an approved fuel voucher/fuel card and keeping updated vehicle log sheet
  • Trusted with highest valued assets of the organization –employee lives and vehicles themselves

management scope, reporting lines, key relationships


Reports to: Administration and HR Assistant



  • Staff - Both local and global
  • Administration and HR department team.



  • Visitors
  • Stakeholders
  • Donors, Partners
  • Government offices


Level of contact with children


 High level: Frequent interaction with children 


Physical Environment

  • Minimal office environment
  • Heavy lifting
  • Long driving hours



Accountabilities and MAIN WORK ACTIVITIES


Transportation (50%)

  • Safe, efficient, timely and well-coordinated transportation of staff and designated people to all areas as instructed.
  • Safe, efficient and timely transportation of goods to required points as directed
  • Ensure that Plan International assets are safeguarded in the vehicle at all the time
  • Maintain an updated vehicle log book that keeps track of vehicle usage
  • Provide timely and efficient execution of office errands for smooth operation of project communications and logistics
  • Maintain, in all circumstances highest level of conduct on the road as well as drive with due care at all times and with consideration for other road users and pedestrians.


Maintenance (30%)

  • Ensure a well maintained (and clean) vehicle to avoid breakdowns and ensure the comfort of the passengers
  • Ensure that the vehicle is well equipped with valid first aid kit, working safety belts, fire extinguisher, valid local licences and inspection certificates etc.
  • Refuel vehicle using an approved fuel voucher/fuel card and keep updated vehicle log sheet
  • Ensure that the vehicle is safely parked at designated place at the end of each working day not later than 6 pm
  • Immediate reporting of accidents involving Plan International vehicles to the immediate supervisor


Compliance 10%

  • Comply with transport and other corporate policies to ensure efficiency and harmony with other departments/government
  • Maintain valid driving licence and produce when required
  • Promotes and abides by Plan International policies and procedures including but not limited to: Safe guarding children and young people Policy; Code of Conduct and the related mandatory reporting responsibilities.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) (5%)

  • Ensure that the safeguarding policies and procedures where not breached by himself/herself.
  •  Ensure that the safeguarding policies and procedures where not breached by those he/she is transporting.
  • The Driver should report any safeguarding breaches that has been committed by Plan staff, partners or suppliers if he/she witness.


Other Responsibilities (5%)


Technical expertise, skills and knowledge


Qualifications/ experience essential: 

  • O level certificate holder
  • Minimum 5 years driving experience in a busy working environment
  • Valid driving licence
  • Basic mechanic skills
  • Valid certificate of good conduct
  • Fluent in Somali and basics of English


Qualifications/ experience desirable: 

  • Three Years of relevant work experience.
  • Work experience in international NGOs of UN is an advantage
  • Defensive driving training 



Languages required

  • Excellent written and verbal communication skills in Somali
  • Basics in English

Skills Specific to the post:

  • Communication & Interpersonal skills
  • Ability to work under pressure
  • Confidentiality



  • Polite and relates to people in a friendly, open and accepting manner
  • Strict time keeper
  • Acts with high degree of integrity and professionalism
  • Committed to Plan’s mission, vision and values


Plan International’s Values in Practice

We are open and accountable

  1. Promotes a culture of openness and transparency, including with sponsors and donors.
  2. Holds self and others accountable to achieve the highest standards of integrity.
  3. Consistent and fair in the treatment of people.
  4. Open about mistakes and keen to learn from them.
  5. Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

  1. Articulates a clear purpose for staff and sets high expectations.
  2. Creates a climate of continuous improvement, open to challenge and new ideas.
  3. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  4. Evidence-based and evaluates effectiveness.

We work well together

  1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  2. Builds constructive relationships across Plan International to support our shared goals.
  3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  4. Engages and works well with others outside the organization to build a better world for girls and all children.


We are inclusive and empowering


  1. We empower our staff to give their best and develop their potential
  2. We respect all people, appreciate differences and challenge equality in our programs and our workplace
  3. We support children, girls and young people to increase their confidence and to change their own lives.


Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.


We foster an organisational culture that embraces our commitment to racial justice and inclusion.


Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.


A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.



Application process:

Please send fill out the online application in Success factor appears in the link of the application and attach your CV and cover letter into the system. Please send/attached into the system your Valid driving licence.


Two relevant work experience professional references at least with institutional emails should be included into your CV.

Please be informed that Applications with personal emails or irrelevant references’ will not be considered.


Please Note that Plan International Does not charge any fee at any stage of the recruitment process.


Please note that Plan International will never send unsolicited emails requesting payment from candidates. 


Application deadline:  12th August 2022