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Regional Finance Business Specialist

Date: 20-Jun-2022

Location: Guatemala, Guatemala

Company: Plan International

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

job PROFILE

Title

Regional Finance Business Specialist (RFBS)

Functional Area

Finance & Operations

Reports to

Regional Finance & Operations Manager

Location

Guatemala

Travel required

25%

Effective Date

01.07.2022

Grade

16

role PURPOSE

The Finance Business Specialist supports the Regional Finance Manager (RFM) to provide financial leadership and management in the region, drive innovation in business processes, and ensure that the financial information system is accurately and timely maintained at all times.

The FBS also support the accounting, treasury, financial and internal control practices / systems of the Regional Hub. 

This role also supports the RFM to implement continues innovation projects, global and regional financial strategies related to finance, and operations promoting innovation, excellence and best practices.

Dimensions of the Role

Regional Finance Business Specialist in the scope of this position will include:

 

  • Provide support, concepts and guidelines in financial analysis through the region.
  • Guide, train and provide tools for finance planning in the region.
  • Business partner for a portfolio Country Offices, supporting finance and operations remotely from the RH, but also through regular Country visits
  • Lead the implementation of financial control processes, procedures, and systems in the region
  • Encourage innovative initiatives in the region
  • Doted Line: Grants Coordinators
  • Back up of the Regional Finance & Operations Manager

Accountabilities

Financial Analysis

 

  • Interact with the Plan Accounting system, extract data by CO and prepare analysed financial reports for different clients in the region
  • Analyse the report presented and communicate it to management about the status
  • Provide observations, gaps and areas that require improvement / recommendations
  • Prepare and / or evaluate monthly regional financial reports before sharing them with management
  • Support the Regional Finance Manager with timely and reliable financial information
  • Ensure monthly financial reports affected in a timely manner to the Regional Management with clear points of the areas of concern that affect the companies.
  • Supporting effectiveness and efficiency by ensuring effective business analysis and provision of key management information.

 

Planning

 

  • Business planning processes for the region
  • Facilitate and coordinate business planning processes for RO
  • Support the Regional Finance Manager in Consolidation and review the planning contributions for the ROA Region
  • Support the Regional Finance Manager in communicating instructions and milestones within the region for business planning, including long-term planning, budget, quarterly forecast and cash flow forecast
  • Support the Regional Finance Manager in the consolidation and review of the planning contributions of the countries.
  • Monitor the main monthly, quarterly and annual financial performance measures of the country offices and the regional office, provide advice on corrective measures and opportunities in a timely manner, and implement the required actions related to financial standards.
  • Preparation and / or review of business plans and requests for funds from countries and departments in the region, challenging the assumptions and quality of the data and presenting them on behalf of the region to International Headquarters for funding and approval.
  • Support the development and execution of country financing plans

 

Financial control processes, procedures, and systems

 

  • Monthly review of all regional office projects that are implemented is supervised monthly.
  • Follow-up of audit actions related to finances for the Regional Office and the implementation of global financial policies and procedures within the region.
  • Identify key financial risks and report them to the Regional Finance Manager for inclusion in the Regional Risk Register. Recommend and implement mitigation actions to address key financial risks.
  • Maintain a high degree of awareness of fraud risk and the necessary fraud prevention measures and ensure that the requirements of the global fraud policy and the reporting and investigation of fraud incidents are met.
  • Implementation and precise use of global finance systems within the regional office.

 

Strategic finance champion Innovations in the region

  • Business analyst is expected to review practices, procedures, and processes and recommend better ways of doing things
  • Suggest ideas on better ways of working, contributions on shared service approaches and explore new and innovative models
  • Document and share learning in financial management in various countries
  • Share reflections on the process of transition in the role of RH by offering strategic finance, "basically thinking beyond debit and credit"

 

Capacity building

 

  • Actively engage in the development and coordination of Regional Community of Practice, supporting the development of agenda and running the sessions
  • Continuously upskill Countries’ staff, engaging them in developing solutions related to finance processes
  • Deliver capacity building and training through the Community of Practices, micro learning, workshops, webinars or in-country training, as much as using the L&P Planet page to share appropriate information, Workplace or any other digital platform
  • Support the L&P Team in rolling out necessary systems in Country Offices, as much as advising on appropriate methodology to do so.

 

Coordination and support to Country Offices

 

  • Strongly engage with Country Offices through regular calls, aiming to continuously deep dive into Finance Monitoring, finance processes, successes and challenges, so appropriate support can be offered either individually or through regionally developed solutions, and best practices shared among the Community.
  • Build a strong and trustworthy relationship with the Country Finance Manager and Regional Finance and Operations Manager, seeking engagement and partnership. 

Key relationships

  • Country Finance Managers, Regional Controller, Grants coordinators
  • Regional Hub Team members
  • Global Hub Finance Departments
  • NO´s Finance Departments
  • Project Partners
  • External Auditors

Technical expertise, skills and knowledge

Essential

  • Bachelor degree and specialization in finance areas. 

  • 5 years of experience in the finance area (business planning and business analysis)

  • English proficiency
  • Strong knowledge in multiple methodologies for Project management (agile, scrum, critical chain pm, etc.)
  • Ability to take initiative, ask questions and dive into new projects
  • Adaptable to new schedules and teams
  • Creative problem-solving skills
  • Exceptional client service skills
  • Self-motivated with a strong work ethic
  • Comfortable in a fast-moving environment
  • Ability to multitask and adapt
  • Positive attitude and willingness to learn
  • Strong capacity in Excel, Word and Power Point
  • Strong analytical skills, problem solving, data driven, and solutions oriented
  • Performance and continuous improvement oriented
  • Autonomous, you are proactive in defining and suggesting of areas of improvement
  • Strong negotiating and influencing skills to achieve operational outcomes, applying a breadth of approaches, styles and techniques to achieve desired outcomes.
  • Proven interpersonal skills (role model in motivating, developing and supporting others), including performance and change management
  • Effective communicating and collaborating across cultural, geographical and structural boundaries, engaging positively and constructively with colleagues.
  • Strong project management and organisational skills results oriented and comfortable making decisions and taking appropriate risks.
  • Ability to build and maintain strong working internal and external relationships and represent Plan in a professional and competent manner

  • Experience in project management
  • Experience in start-ups and implementation of donor grant projects, knowledge of donor rules and regulations.
  • Knowledge and experience of risk and fraud identification and management, including short- and long-term mitigation strategies.
  • Ability to work and provide effective leadership in complex and stressful situations, equally comfortable working in leadership, management and hands-on roles in rapidly changing contexts.
  • Knowledge and experience of working with an ERP, Microsoft Dynamics 360 would be an advantage.
  • Demonstrable understanding of, and commitment to, equal opportunities, gender and diversity.

Desirable

  • One additional Plan language to a working level would be a strong advantage (e.g. French/Portuguese).

 

Location: Guatemala.

Reports to:   Regional Finance & Operations Manager

Grade:  16

Closing Date:  july 3th, 2022

 

 Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

 

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk. 

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

 

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.