Warehouse Assistant

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

DIMENSIONS OF ROLE

This position is to assist the warehouse officer in maintaining inventory and commodities/supplies by receiving, storing, and delivering commodities and securing the warehouse.

ACCOUNTABILITIES

Key Deliverables

• Receive sample items and receive goods in line with samples, update store record, and communicate delivery note to the country office procurement team.
• Assist the warehouse officer in arranging stock and maintain the cleanliness of the warehouse's internal and external space.
• Receive approved store request, distribution plan, accurately package items for distribution and complete warehouse dispatch documents.
• Assist the warehouse officer in maintaining an up-to-date daily casual workers request tracker with their respective contact numbers and communicate with the Administration weekly to enable payment processing.
• Assist the warehouse officer in the dispatch of goods and maintain an up-to-date stock card on stock items per stack.

• Assist the warehouse officer in completing stock reconciliation reports monthly and report to the supervisor on the last working day of every month.
• Assist the warehouse officer in maintaining and updating an agreed uniform filing system for all documents.
• Assist the warehouse officer to meet warehouse operational standards by communicating challenges related to the warehouse management and proffering possible solutions for quality program delivery.
• Assist the warehouse officer in maintaining proper inventory by scheduling materials/ commodities to be moved to and from the warehouse; coordinating inventory transfers with stores at the chiefdom level.
• Meets the minimum standards of the warehouse by organizing floor space; adhering to storage design principles and recommending improvements.
• Assist the warehouse officer in maintaining inventory by conducting weekly and monthly physical counts as well as reconciling variances.
• Updates job knowledge by participating in educational opportunities; reading technical publications.
• Accomplishes warehouse and organization mission by completing related tasks as needed.

General Accountability

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Ensure staff understand Plan International’s commitment to driving a feminist agenda within the organisation, and the ambition for gender equality and gender transformative leadership is embedded in our value-based leadership framework.

Location:                         Moyamba, Port Loko and Kailahun

Type of Role:                   Warehouse Assistant

Reports to:                      Warehouse Officer

Grade:                              Level 9

Closing Date:                  11th December 2025

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.