Account Payable Assistant (Romania-Moldova)

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

This position is only for Moldova and Romania national.

Role PURPOSE

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.

We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.

We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.

The position contributes to this goal by supporting the finance and accounts function in the Ukraine Response Emergency area by ensuring efficiency, effectiveness and value for money transactions.

DIMENSIONS OF THE ROLE

The role compliments the overall payment flow of the response in either Romania with a focus on timely payment to suppliers and partners and book keeping. The post holder supports the Accountant to process financial transactions and analysis. The role has specific responsibility for purchase ledger and undertakes the processing and payment of all supplier invoices, partners payment and expenses claims.

We strongly encourage young women, young men, citizens of Romania and member to any diversity to apply. We will our best to accommodate the varying needs of all our candidates.

Accountabilities

To be responsible for the day to day operation of the Purchase Ledger systems (including local currency and €) for the Plan Romania office which includes the following tasks:

• Check invoices - including coding, authorisation and required backup;
• Ensure that all invoices and expenses submitted to Purchase Ledger comply with Plan’s finance procedures;
• Liaise with external suppliers regarding queries both in writing and on the telephone; Reconcile supplier statements.
• Bank Reconciliation for Supplier Invoices Payments.
• To support the Accountant in preparing and analysing financial transactions, month and year end reporting and analyses;
• Support establishment and operation of an archiving system for supplier payments, all vouchers and partner liquidations in country.
• Support monthly cash forecasts for the country office and liaise with the Country finance manager for final consolidation.
• Support Petty cash replenishment vouchers and validate petty cash count on a regular basis as per Plan financial guidelines

Key relationships

• Accountant
• Grant and Finance Specialist
• Finance manager
• Ukraine’s response finance team (Hub)
• Plan International Accounting teams

Technical expertise, skills and knowledge

Essential

•  
• Strong motivation to learn about Plan internal controls methods and financial management tools and procedures. Problem solving skills and hands-on behaviour.
• Team player and good communication skills
• Excelent written and spoken Romania/Moldova
• Good written and spoken English

Desirable

• financial education

Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

2024 Role Profile - Account Payable Assistant Romania-Moldova.docx

Location: Chisinau, Moldova (or) Bucharest, Romania

Type of Role: Fixed Term, Full Time

Reports to: Accountant

Closing Date: 14-May-2024

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.