Senior Grants Accountant

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

Plan started working in Egypt in 1981 and has a presence in ten of the 27 governorates in which the country including Cairo, Alexandria, Giza, Beheira, Kalyoubia, Damietta, Qena, Assuit and Sohag. Plan international Egypt implements programmes designed to enable communities to improve the lives of the most marginalised children and their families. Plan Egypt’s Country Strategy focuses on five strategic objectives.

Through a five-interconnected, gender transformative and context-fit country objectives, PIE intends along with the various stakeholders at all levels to continue delivering positive and transformative changes so that “Children, especially girls, and young people grow up in an enabling environment, realizing their rights and contributing in both development and humanitarian settings as active agents of change”.

 Purpose

This role will have overall responsibility to ensure that all the grants in the country are properly mapped in the system. Responsible to ensure that capturing of data is done and ensure data integrity. Support project managers in grants compliance on financial matters and ensure that financial expenditure status is well communicated to project managers for proper actions. Monitors issues related to exchange rates and gains/losses of the projects to PMs. Review of all grants financial reports. Responsible for cost recovery for all grants and proper charging is done in the projects. In addition to lead the development of budget for new funding opportunities.

Responsibilities:

Grants start up:

• Contribute to the preparation of grants proposal and review FAD financial and reporting requirements in line with Plan guidelines.
• Provide support to program teams in preparing budget for Proposals
• Coordinate with grant finance team at PAs to ensure efficiency of grant budget development
• Contribute to grants preparations; start up workshops, processes and donors’ contracts.
• Provide technical support and advice to national implementing partners during the grant start-up phase.

Grants processes

• Oversee project related grants from inception to completion, and ensure that all project related income and expenditure is in line with the agreed activities, outputs and objectives of the project;
• Ensure that all financial transactions and reporting procedures are compliant with the specific financial requirements of the donors.
• Maintain transparent detailed reporting systems to enable colleagues, Plan Management and external parties to understand the relevant budgets
• Regularly monitor and document grant expenditures and grant funded activity to ensure compliance with donors’ regulations and specific terms and conditions of multiple types of donors.
• Lead the monthly review and reforecasting exercise for all grant budgets, working in tandem with the CO finance team and finance teams in the programme areas.
• Communicate professionally and in a timely fashion with NOs to ensure effective grant management and sharing the financial information.
• Keep the CFM updated on all key communications with NO partners.
• Provide support to grants staff during grants implementation on financial follow up and monitoring in line with FAD
• Provide training to related Plan Staff and partners on financial regulations of donors.
• Review and coordinate the monthly cash forecast for all grants against the agreed approved FADs, POs and CAB.
• Maintain grants files and archive financial reports in line with finance policies and guidelines.
• Final review the partner advances, payment requests and POs creation on Country Office level.
• Prepare the grants partner settlements journal voucher and follow up with finance team to ensure timely submission of partners required reports and related documents.
• Coordinate grants recharges and ensure that it is reflected in the corporate systems. Ensure that the CFM and Plan Egypt senior management are made aware of issues/challenges pertaining to full recharges of grant costs in corporate financial systems.
• Follow up and update all grants financial systems and share information with related staff.

Reporting

• Prepare grants financial reports to ensure that management and donors receive the needed data with the required quality standards in line with Plan policies and guidelines.
• Prepare the monthly Indicative Grant Funding report and submit it to the RO on time
• Follow-up with the NOs regarding the FADs in errors and respond to IH on the grant monthly tracking report
• Contribute in the FFMR and Quarterly Reports, update the grant section only.
• Prepare analysis on grants for management ensuring that management has the needed information for decision making.
• Contribute in the annual budget preparation for Plan Egypt and tracking the regular updates on grant budget information
• Coordinate with the Senior finance officers at PAs for grant reporting in terms of consolidation, reviewing and the final submission.
• Review and validate the charging of staff LOEs to the assigned projects and flag any discprencies to CFM.

Grants Partner Support

• Work with the Grant Accountants to provide support and trainings to Plan Egypt partners as required.
• Contribute in develop plans for building the capacity of all Plan Egypt partners
• Participate in the training needs analysis and identify the relevant trainings needed to strengthen the partners capacity in financial management
• Coordinate with the localization Advisor/ partnership officers as well as finance team inside Plan Egypt to conduct the financial trainings for the relevant staff at partner’s organizations.

Please click here to view and download the JD

Location: Plan International Country Office in Maadi.

Type of Role: Fixed term contract till 31/07/2025.

Reports to: Country Finance Manager.

Closing Date: 28/11/2024

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.