People and Culture Assistant

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

Plan started working in Egypt in 1981 and has a presence in ten of the 27 governorates in which the country including Cairo, Alexandria, Giza, Beheira, Kalyoubia, Damietta, Qena, Assuit and Sohag. Plan international Egypt implements programmes designed to enable communities to improve the lives of the most marginalised children and their families. Plan Egypt’s Country Strategy focuses on five strategic objectives.

Through a five-interconnected, gender transformative and context-fit country objectives, PIE intends along with the various stakeholders at all levels to continue delivering positive and transformative changes so that “Children, especially girls, and young people grow up in an enabling environment, realizing their rights and contributing in both development and humanitarian settings as active agents of change”.

Purpose

The P&C Assistant will be responsible to handle the daily administrative and P&C duties of the organization. He/she will provide clerical support to the staff and the department to support effective and efficient operations of the organizations human resource department, owning the archiving process and safe-keeping of all up to date documents, policies, correspondences that are under the umbrella of the People and Culture department.

Accountabilities and Main Work Activities

• Support all internal and external P&C related inquiries or requests.
• Maintain physical and digital records of employees.
• Assist within the talent acquisition process by identifying candidates, performing reference checks and issuing employment contracts.
• Act as a of contact with external departments for communication and receipt of all P&C forms and requests
• Maintain calendars of P&C management team.
• Assist and follow up with regards to performance management procedures.
• Schedule meetings, interviews, P&C events and maintain agenda, coordinating training sessions, seminars or webinars owned by P&C
• Record, maintain and update staff records on PIE filing and archiving folders/databases
• Draft P&C compliance related documents for review; such as Employment Contracts, Social Insurance letters, memos
• Communicate with candidates, as directed, for interview/assessment logistics setup, reference check follow-ups and hiring document completion
• Initiate separations letters, employment contractual agreements, acceptance of resignation, work certificates, final payments under the guidance of P&C Coordinator and Finance team, and other letters as per PIE separations guidelines
• Sort, file, register and dispatch incoming and outgoing human resources correspondences and prepare personnel action and memos;
• Maintain P&C policies and procedures, ensuring final versions/copies are available and accessible
• Support in offboarding/separations procedures by following up on paperwork and exit interviews, following checklists in place on clearance process

Please click here to view and download the JD

Location: PIE Country Office, Maadi.

Type of Role: Temp. contract till 31/07/2025.

Reports to: Country People and Culture Manager.

Closing Date: 21st of Nov. 2024.

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.