Operation Assistant, UNHCR " Subject to Funding"

The Organization

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

Plan started working in Egypt in 1981 and has a presence in five of the 27 governorates in which the country including Greater Cairo, Alexandria, and Upper Egypt, Plan started working in Egypt in 1981 and has a presence in ten of the 27 governorates in which the country including Greater Cairo, Alexandria, Damietta, Aswan and Assuit. Plan international Egypt implements programmes designed to enable communities to improve the lives of the most marginalised children and their families. Plan Egypt’s Country Strategy focuses on five strategic objectives.

Through a five-interconnected, gender transformative and context-fit country objectives, PIE intends along with the various stakeholders at all levels to continue delivering positive and transformative changes so that “Children, especially girls, and young people grow up in an enabling environment, realizing their rights and contributing in both development and humanitarian settings as active agents of change”.

The Opportunity

At Plan International, we work to advance children’s rights and equality for girls. We are currently seeking an Operations Assistant, UNHCR to support the effective delivery of operational, procurement, logistics, and administrative services across Programme Areas, ensuring smooth and compliant implementation of Plan International Egypt’s activities.

In this role, you will provide critical operational support to Programme Area teams, ensuring that procurement, logistics, fleet, administration, and security processes are delivered efficiently and in line with organizational policies and donor requirements. You will work closely with internal teams and external stakeholders to maintain high standards of service delivery, accountability, and compliance.

You will also play a key role in supporting SAP processes, supplier management, office administration, and coordination of travel, meetings, and logistics—contributing to an enabling environment that allows programme teams to deliver impact for children and communities.

The Role

As Operations Assistant, UNHCR, you will:

• Provide procurement, logistics, and administrative support in line with Plan International policies and procedures
• Support SAP/YODA processes, including procurement transactions, supplier registration, and reporting
• Coordinate procurement planning and ensure purchase requests align with approved plans
• Manage office administration, including premises maintenance and service provision
• Support organization of meetings, workshops, and official visits
• Coordinate travel arrangements, including international travel and logistics
• Oversee fleet management, including vehicle maintenance, fuel tracking, and reporting through TrackPoint
• Support asset management processes, including asset registration, tagging, tracking, and reporting
• Prepare regular logistics, procurement, travel, and asset reports
• Supervise drivers, janitors, and outsourced staff to ensure effective service delivery
• Support security management processes, including safety procedures, incident reporting, and compliance with SOPs
• Ensure implementation of Plan’s supply chain, security, safeguarding, and administrative policies
• Support partner due diligence and capacity building on operational policies
• Assist in budget monitoring and ensure cost-efficient logistics and administrative services

About You

We are looking for a service-oriented and detail-focused professional with strong operational and coordination skills, and a commitment to efficiency, compliance, and continuous improvement.

You will ideally have:

• A Bachelor’s degree in Procurement, Logistics, Business Administration, or a related field
• Minimum 3 years of experience in procurement, logistics, or operations within an NGO or similar environment
• Experience working with ERP systems (preferably SAP)
• Strong knowledge of procurement and logistics processes and policies
• Good analytical, organizational, and problem-solving skills
• Strong communication and stakeholder coordination skills
• Experience in fleet, asset, and supplier management
• Good command of Arabic and English
• Ability to work collaboratively and manage multiple priorities

Safeguarding Children and Young People and Gender Equality and Inclusion (GEI)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Ensures that Humanitarian Program staff are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team;
• Ensures that Plan Egypt contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Location: Greater Cairo Office in Maadi

Type of Role: The project ends by 31/12/2026.

Reports to: GC& Delta Operations Coordinator

Closing Date: 17/05/2026.

This role requires 100% working from the office and the vacancy is open to Egyptian Nationals only

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.