Grants Accountant

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

Plan started working in Egypt in 1981 and has a presence in ten of the 27 governorates in which the country including Cairo, Alexandria, Giza, Beheira, Kalyoubia, Damietta, Qena, Assuit and Sohag. Plan international Egypt implements programmes designed to enable communities to improve the lives of the most marginalised children and their families. Plan Egypt’s Country Strategy focuses on five strategic objectives.

Through a five-interconnected, gender transformative and context-fit country objectives, PIE intends along with the various stakeholders at all levels to continue delivering positive and transformative changes so that “Children, especially girls, and young people grow up in an enabling environment, realizing their rights and contributing in both development and humanitarian settings as active agents of change”.

 Purpose

The purpose of the role is to provide technical support to in managing all Plan Egypt grants from the design through implementation and to the grant close out

Responsibilities:

• Prepare grants financial reports to ensure that management and donors receive the needed data with the required quality standards in line with Plan policies and guidelines.
• Contribute in the management reports and Quarterly Reports
• Financially monitor the implementation of the follow-up actions to address audit recommendations.
• Provide on-job & classic trainings, technical support for Plan Partners.
• Maintain transparent detailed reporting systems to enable colleagues, Plan Management and external parties to understand the relevant budgets.
• Contribute in developing plans for building the capacity of project all partners. 
• Provide technical support to Plan staff and conduct training sessions on grant compliance and the regulations of complex donors.
• On a monthly basis prepare program accounting spreadsheet for assigned grants.
• Ensure all costs associated with grant are properly recorded and all costs charged against the grant are appropriate and adjust as necessary.
• Review all process of any project requests related to program unit to ensure budget availability and alignment with Plan financial policies and procedures.
• Review and process pay requests from project all partners in line with Plan/ donor's guidelines and policies.
• Monitor the advance payments and settlements for all partners.
• Record all transactions related to national partners at CO level into the financial system SAP.
• Through a monitoring mechanism to ensure all of the projects expenditures are made in accordance with Plan policies & procedures.  
• Communicate timely and professionally with Donor’s and National organisations.
• Support program teams in grants setup on ERP.
• Support in mapping Plan International codes with donors’ codes
• Track changes in grant budgets to ensure consistency between different ERP modules.
• Contribute to grants preparations; start up workshops, processes and agreements.
• Doing regular monitoring to the grant currency and revaluate the CGI to track the currency fluctuations
• Confirm salary allocations and general and management charges to each grant on a monthly basis. Ensure both follow budget and grant funding parameters.
• Contribute in the annual budget preparation for Plan Egypt and tracking the regular updates on grant budget information
• Support cost recovery process to ensure proper application of Plan Egypt Cost Recovery policy.
• Contribute in develop plans for building the capacity of all Plan Egypt partners

Please click here to view and download the JD

Location: Plan International Country Office in Maadi.

Type of Role: Temp. contract till 31/07/2025.

Reports to: Senior Grants Officer

Closing Date: 5/12/2024

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.