Operations Coordinator

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

Plan started working in Egypt in 1981 and has a presence in ten of the 27 governorates in which the country including Cairo, Alexandria, Giza, Beheira, Kalyoubia, Damietta, Qena, Assuit and Sohag. Plan international Egypt implements programmes designed to enable communities to improve the lives of the most marginalised children and their families. Plan Egypt’s Country Strategy focuses on five strategic objectives.

Through a five-interconnected, gender transformative and context-fit country objectives, PIE intends along with the various stakeholders at all levels to continue delivering positive and transformative changes so that “Children, especially girls, and young people grow up in an enabling environment, realizing their rights and contributing in both development and humanitarian settings as active agents of change”.

Purpose

Operations Coordinator will be responsible for making timely and cost-effective buying decisions that secure value for money to the client business entities through working in tandem with the project teams.  The role provides overall coordination for procurement transactional activities in compliance with Plan’s global policies, best practices, local regulations and business needs. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

The role will act as a focal point for security and People and Culture – coordinating with the CO function lead on key actions

Scope

• Team up with the CO-Operations Department in developing the overall procurement strategy for Plan Egypt and lead its rollout at the level in full compliance with the relevant polices. 
• Contribute significantly to the implementation of Plan Egypt’s procurement, HR and security policies ensuring that the relevant team member fully understand and committed to their implementation. 
• Work together with the PA-operations Officers in conducting the requested services for the Program Area/ Units such as third liability, insurances and fixed assets control. 
• Ensure that all operations related transactions within the are processed into SAP and with the maximum level of quality. 
• Work together with the operations officers in the program units in coordinating the vehicle periodic maintenance as well reactive maintenance to ensure that vehicles are readily available for service within the area.
• Assist in building up the capacity of Plan Egypt drivers, janitors and local partners on the relevant policies and in particular procurement, security, child protection. 
• Team up with Plan Egypt HR dep. in ensuring that Plan Egypt is well positioned while dealing with the Labor Office and Insurance Authorities in the respective governorates. 

Please click here to view and download the JD

Location: Greater Cairo office in Maadi & Delta Office in Alex.

Type of Role: One year fixed term contract

Reports to: Supply chain and Security Manager

Closing Date: 23th of Oct. 2024

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.