Regional Change and Project Management Specialist

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

The Opportunity

The Change and Project Management Specialist will lead and manage “Pamoja” Project which includes a portfolio of five key strategic initiatives: Process Improvement, Conversion to SAP/4Hana, Data Warehouse, and Impact Reporting and Organization Improvement. This role requires a skilled project manager with a strong understanding of change management practices, the ability to lead cross-functional teams, and a deep commitment to driving transformation in alignment with Plan International’s goals.

The incumbent will be responsible for ensuring that all four initiatives are successfully executed, delivered on time, within scope, and in alignment with Plan International’s mission and objectives

The role involves considering the financial implications of both strategic and operational plans, advising management on how to achieve optimal value for money; considerable forward thinking and analytical thinking are required.

This position is responsible for reviewing the entire PIH budget annually and can review all financial transactions and supply chain operations. Additionally, the job holder is responsible for ensuring that financial systems, procedures and controls result in efficient utilization of resources and effectively manage risk.

Key End Results

Project Management:

• Lead the planning, execution, and delivery of four key initiatives: SAP Upgrade, Process Improvement, Data Warehouse, and Impact Reporting.
• Develop and maintain detailed project plans, timelines, and budgets, ensuring all milestones and deadlines are met.
• Monitor project progress, manage risks, and resolve issues that may arise throughout the project lifecycle.
• Establish and manage project governance, including regular reporting and stakeholder updates.
• Coordinate cross-functional teams and ensure all project components (technical, business, and operational) are aligned and executed effectively.

2. Change Management:

• Develop and implement a comprehensive change management strategy for each initiative, ensuring smooth transitions and adoption of new systems and processes.
• Engage with key stakeholders to assess change readiness and address any resistance to change.
• Provide training, coaching, and support to staff to facilitate adoption of new systems, processes, and reporting mechanisms, in coordination with L&D Regional Advisor
• Communicate effectively across the organization to ensure buy-in from leadership, staff, and external partners.
• Foster a culture of continuous improvement by identifying and addressing change management challenges.

3. Process Improvement:

• Driving standardisation and improved controls​
• Lead initiatives focused on identifying and implementing process improvements across departments and functions.
• Collaborate with relevant teams to streamline workflows, eliminate inefficiencies, and optimize resources.
• Apply best practices and methodologies (e.g., Lean, Six Sigma) to improve operational effectiveness.

Conversión to SAP 4Hana:

• Oversee the successful upgrade of Plan International’s SAP system to improve efficiency, functionality, and scalability.
• Collaborate with IT and external vendors to ensure the upgrade is aligned with organizational needs.
• Coordinate with functional area testing, troubleshooting, and user training for the upgraded SAP system.

5. Data Warehouse and Analytics:

• Lead the development and implementation of a data warehouse solution to centralize and enhance data access across the organization according to global plan.
• Ensure data integrity, consistency, and security within the warehouse environment according to global plan.
• Collaborate with data analytics teams to ensure the data warehouse meets organizational reporting and decision-making needs.

6. Impact Reporting:

• Oversee the design and implementation of a comprehensive impact reporting framework to measure and communicate Plan International's outcomes and results according to global guidelines.
• Develop key performance indicators (KPIs) to assess project impact and inform future decision-making.
• Ensure that impact reporting aligns with donor requirements, regulatory standards, and internal performance tracking.

7. Organization Improvement:

• Manage planning of effective and sustainable PII operating model​ according to Region of The Americas plan
• Manage planning of CO/ regional operating models  - efficient delivery of quality services to support the sustainable presence of Country Offices, and non-presence models​
• Manage planning of GH services Phase 2 - role of GH and service scope to support COs & NOs succeed and optimise the value of being globally-connected​

The Individual

Skills and Qualifications:

• Bachelor's degree in Business Administration, Project Management, Information Technology, or a related field.
• PMP, PRINCE2, or other relevant project management certification.
• Minimum of 5 years of experience in project management, with at least 3 years leading complex projects in SAP, process improvement, data management, or reporting.
• Strong understanding of change management principles and experience implementing organizational change.
• Proven ability to lead cross-functional teams and manage multiple projects simultaneously.
• Excellent communication in spanish, presentation, and interpersonal skills to work effectively with stakeholders at all levels.
• Strong analytical and problem-solving abilities, with a keen focus on outcomes and solutions.
• Knowledge of Agile and Waterfall methodologies.
• Experience with data warehouse development or implementation is a plus.
• Experience working in an international organization or NGO is an advantage.
• Full domain of English

Desirable:

• Master’s degree in a related field.
• Familiarity with SAP S/4HANA, business intelligence tools, or similar enterprise systems.
• Experience in impact reporting and working with monitoring and evaluation frameworks.
• French communication skills

Core Competencies:

• Leadership: Ability to inspire, motivate, and guide teams to success.
• Strategic Thinking: Ability to align projects with organizational strategy and objectives.
• Problem Solving: Ability to identify, analyze, and resolve challenges effectively.
• Adaptability: Ability to adjust project plans and priorities in response to changing needs.
• Collaboration: Proven ability to work in a cross-functional and multi-cultural team environment.

Location: Paraguay, Peru, El Salvador, Guatemala, Dominican Republic, Ecuador, Honduras  

Reports to: Regional Finance and Operations Director

Fixed Term Contract: 12 months renewable

Closing Date: 22th June, 2025

Click for full profile:  ROLE PROFILE Change and Project Management Specialist.pdf

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.