Operations Officer - Alexandria, Delta

THE ORGANISATION

Plan International is an independent development and humanitarian organisation/charity/non-profit that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected. 

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal!

Plan International started working in Egypt in 1981 and has a presence in ten of the 27 governorates in which the country including Greater Cairo, Alexandria, Giza, Beheira, Kalyoubia, Damietta, Qena, Assuit and Sohag. Plan international Egypt implements programmes designed to enable communities to improve the lives of the most marginalised children and their families. Plan Egypt’s Country Strategy focuses on five strategic objectives.

Through a five-interconnected, gender transformative and context-fit country objectives, PIE intends along with the various stakeholders at all levels to continue delivering positive and transformative changes so that “Children, especially girls, and young people grow up in an enabling environment, realizing their rights and contributing in both development and humanitarian settings as active agents of change”.

THE OPPORTUNITY

You shall provide the required operational support to PA team members enabling them to trigger positive changes in the lives of marginalized children and communities, while ensuring that Plan Egypt’s operations policies (SCOM) are understood, applied and adhered to by the team members. Through working in tandem with the PAs’ leadership team, you will retain final accountability for timely and quality delivery of the requested services contributing to the recognition of Plan International Egypt as a fair, accountable and transparent organization.

KEY RESPONSIBILITIES

• Manage administration, logistics, fleet, assets, procurement, petty cash, and office facilities in compliance with organizational policies, support implementation of Supply Chain, People & Culture, security, and operational procedures across the Program Area.
• Coordinate staff services including medical support, transportation, onboarding, recruitment, termination, and employee administration, oversee supplier registration, procurement planning, vendor assessments, contract management, and SAP transaction processing.
• Ensure proper management of office premises, vehicles, assets, security, cleaning services, and insurance coverage, prepare operational and compliance reports and support meetings, workshops, visits, and annual planning processes. 
• Lead administrative budgeting, SAP compliance, and transaction processing, monitor and report administrative expenditures, budgets, and variances.
• Support grant budgeting and ensure cost recovery requirements are included.Oversee asset management and compliance with organizational policies.
• Monitor implementation of audit recommendations and support risk mitigation. 
• Support security management, compliance, and implementation of security procedures within the Program Area.Maintain security documentation, share security updates, and coordinate security meetings and reporting.
• Ensure staff awareness and adherence to safety and security policies and SOPs.Supervise security guards and oversee maintenance of security equipment and first aid resources.Prepare security budgets and support risk management and incident reporting processes.
• Supervise and develop drivers and janitors through performance management, coaching, and capacity building.Support staff administration, including medical coordination, leave tracking, timesheets, and overtime management.
• Liaise with labour and social insurance offices to ensure compliance with employment requirements.Promote awareness of organizational policies, procedures, and change initiatives.Contribute to fostering a high-performance culture within the Program Area. 
• Conduct partner due diligence and support partner selection recommendations.Lead and coordinate capacity building on operational, logistics, and security policies for local partners.
• Provide ongoing logistics technical support to partners based on capacity development plans.Maintain and update asset records for assets procured by partners.
• Collaborate with relevant teams to strengthen partner operational capacity and compliance. 
• Support organizational risk management by identifying, assessing, and reporting risks, while ensuring compliance with safeguarding, gender equality and inclusion, counter-fraud, safety, and security standards.
• Ensure compliance with Plan International’s Child Protection and Gender Equality policies, including staff awareness and reporting procedures. 
• You will be trusted to take on additional assignments within the scope of work as assigned by your supervisor on need basis

What we are looking for:

• Someone with bachelor’s degree in Procurement and Supplies Management, Business Management or relevant training in Logistics procedures and systems.
• Should have minimum (3) years of progressive NGO experience in procurement, contract management, administration or related area.
• Someone with computer and analytical skills: Experience in MS Excel and other MS applications; Word, PowerPoint etc.

Skills:

• Service oriented/ Customer centric/ customer relationship skills
• Good communication skills and ability to communicate ideas and technical information to a non-technical audience
• Strong analytical and logical ability
• Strong negotiation, facilitating and influencing skills
• Problem-solving skills
• Creativity and Innovation
• Attention to detail
• Works collaboratively as a team player
• Capability to coordinate and cooperate within interdisciplinary teams

• Presentational skills and problem-solving prowess in a complex work environment is critical.
• Willingness to learn and ability to work in a collaborative and inclusive manner.
• Coaching and mentoring skills

Knowledge:

• Networking, sharing information and best practices
• Procurement technical knowledge
• Project and General Management Skills
• Procurement Risk assessment and management
• Written and Verbal Reporting skils

Please respond to the requirements of this role in your cover letter.
Only applications in English language will be accepted.   

Location: On site working and the role is based at Alexandria, Delta

Reports to:   Supply Chain and Security Manager/Operations Coordinator 

Job Grade: Hay Level 13

Vacancy advert closing Date: 20th July 2026 

This vacancy is open to Internal applicants only and should be Egypt nationals.

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Disclaimer: Plan International is an equal opportunity employer and does not discriminate applicants on any basis. We also do not charge Job seekers any fees at any point of the recruitment process.