Early Warning and Information Management Specialist

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

The Opportunity

The position holder will be responsible for strengthening the organization’s capacity to anticipate, monitor, and respond to humanitarian emergencies through the development and coordination of effective early warning systems, risk analysis, and robust information management processes. This includes creating and managing a comprehensive information management system for all humanitarian and resilience programmes, guided by a clear Information Management Strategy, to ensure the provision of accurate and timely data for informed decision-making.

The role involves liaising with key stakeholders, promoting effective information and records management practices, and coordinating information needs across teams. The incumbent will also be tasked with producing infographic analyses of the humanitarian landscape, offering evidence-based recommendations to emergency teams and senior management in alignment with the organization’s Disaster Preparedness and Response strategies.

Furthermore, the role includes the design, analysis, and preparation of emergency status reports detailing response and recovery efforts, identified needs, and preliminary damage assessments. The specialist will support the evaluation, development, implementation, maintenance, and review of departmental electronic document and records management systems, ensuring these systems are functional, efficient, and responsive to the dynamic needs of humanitarian programming.

The Individual

• B.A/MA Degree in Computer Science, Information Management, communication, or disaster management and related field from a recognized educational institution
• At least 5 years of experience the NGO sector, or demonstrated equivalent combination of education and experience in the area of early warning and/or information management in humanitarian settings
• Ability to develop an effective information management system and maintain a good database system that informs the program's progress and future program design 
• Demonstrated experience in activities with communities and/or international development in INGOs working environment and preferably have experience as an emergency information management specialist in a wide range of disasters.
• Proven statistical skills and experience. Ability to translate planning specifications to technical briefs for data capture and analysis, and vice versa
• Strong analytical skills and a keen interest and motivation for inter-agency coordination

Please click here to review the full job description

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
• Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Location: Addis Ababa, Country Office

Type of Role: Fixed term contract

Reports to: Head of Disaster Preparedness and Response

Grade: D1

Closing Date: May 18, 2025

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.