Consultant - ER Officer (Aceh & West Sumatra)

Background and The Opportunity

As a dual-mandate organization, Plan Indonesia is responding to the flood event in Sumatra under Sumatra HEAL ERP. The ER Officer is responsible for leading, coordinating, and ensuring the production of high-quality, timely, and compliant reports across programmes. The role ensures that organisational reports are accurate, evidence-based, coherent, and aligned with donor requirements and managerial standards, supporting accountability, learning, and strategic decision-making.

The role also contributes to delivering ER activities in the field, directly to the affected people. By working closely with the ER team, MER, finance, and communications teams, the ER Officer ensures that the delivery of ER activities adheres to accountability to the affected people (AAP) principles, with relevant and appropriate support. Ultimately, the position ensures that the organisation’s position as a humanitarian organization is not only delivered on the ground but also clearly demonstrated, understood, and valued by external and internal audiences.

Dimension of Role

• This position reports to the ER coordinator and coordinates closely with the other ER team members
• Lead the project administrative work based on internal compliance, system, and procedures.

Key Responsibility :

1. Responsible Project Delivery:

• Support delivery of activities, including with partners, youth group, and community, which is in line with ERP of Sumatera HEAL
• Support the delivery of the project planning and implementation stages, including development of all supporting documents, partnership assessments, preparation and updating of the internal system in SAP, PMERL, or any other system applicable in Plan Indonesia. Ensure the implementation runs smoothly based on project compliances, audit, and the ER Operation Manual. Support for developing the exit strategy of ER, together with ER coordinators and team leader
• Establish strong coordination and communication with internal and external stakeholders, local government, partner networks, and communities
• Support the ER coordinator in project monitoring, evaluation, and research, in collaboration with the MER team or other related units, both internally and externally.
• Support the ER coordinator and ER team leader to lead in the project closing stage, in collaboration with the grant management team or other related units, to ensure the sustainability plan and scale-up strategies are well implemented, hand over assets, close internal systems, and submission of high-quality reports
• Ensure GEDSI and safeguarding approaches are well mainstreamed and implemented throughout the project management stages.

2. Communication and Reporting

• Support the monitoring visit and facilitate discussion and coordination between CO team, donors, stakeholders, program participants and partners (PSHEA/GBV networks).
• Maintain communication with the partner, MER, and team on project planning and implementation, monitoring and evaluation.
• Support in monitoring the ER progress (outcomes and results) using a monitoring dashboard and expenditure regularly (monthly, quarterly, annual, or as needed)
• Support the development of progress reports for the internal Plan every quarter and on other bases if needed
• Support informative and high-quality data and any other required information for NO, donors, or external stakeholders, including for publication in Plan Indonesia’s platforms
• Support the communications team to disseminate the project's related communications strategy, both internally and externally stakeholders

3. Networks and Partnership:

• Support to establish external networks in including youth networks or alliances, to strengthen the project implementation, exchange experiences, and scale up program implementation
• Support the partnership team to conduct partnership assessment and capacity assessment for partners, including youth networks, along lead the programmatic capacity building for partners and youth networks
• Support to maintain and expand high-quality and strategic relationships with project stakeholders, as well as reviewing reports and indicators, including promoting Plan Indonesia’s works as youth youth-focused organization and NGO of choice on girls' rights in development and humanitarian as well as gender equality.
• Support the development and implementation the advocacy agenda and campaign at district level, in collaboration with partners and youth networks, to promote success stories and best practices of the project, including contributing to the larger agenda of Plan Indonesia

4. Management: System and Process

• Manage budget and PC in Plan’s system (SAP), in coordination with Finance and Procurement teams
• Lead and support the project administration work based on internal policies and procedures
• Support the follow-up action of the AAL audit, in collaboration with other support units and operations

5. Safeguarding – PSHEA

• Ensure that Plan International’s global policies for Safeguarding Children and Program Participants and GEDSI are fully embedded in project MER design, during implementation, and as principles applied in day-to-day work.
• Participate actively in capacity building and learning events on Safeguarding Children and Program Participants and Gender Equality and Inclusion.
• Submit required documentation (reports, checklists, action plans) to implement policy, standards, and approaches on Safeguarding and GEDSI.
• Understand and put into practice the responsibilities under Safeguarding and GEDSI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed by the appropriate procedures.

Requirements for The Role:

Essential

• Bachelor's Degree in one of the disciplines relevant to the following areas: youth studies, international development, gender, inclusion, human rights, psychology, sociology, international law, or other social science fields
• Minimum of 1-2 years of work experience working on development and humanitarian programmes
• Good communication skills (verbal and written) in Bahasa Indonesia
• Knowledge of the links between gender equality, children’s rights, and NGO development programming practice.
• Demonstrated understanding of child and youth-led initiatives and child and youth-sensitive monitoring and evaluation
• Good network with youth groups champion in Indonesia
• Good understanding of the practicalities of designing, implementing, and evaluating high-quality programmes that promote meaningful child and youth participation
• Good understanding of relevant policy-making processes and institutions on child and youth participation
• Ability to design proposals, guidelines, and standards, monitor and evaluate child and youth participation programming, based on sound analysis
• Strong teamwork
• Ability to build internal and external networks
• Facilitation and training skills for children and young people
• Dealing with conflict with tact and a collected manner

Desirable

• Advanced university degree
• Good communication, verbal and written in English, is a plus
• Knowledge of gender, theory of Change, and socio-ecological framework
• Knowledge of social norms research and other tools to ensure that researchers are able to change community perspectives positively
• Have experience in supporting child and youth-led initiatives and/ or movements
• Strong ability to communicate theoretical concepts on Child and Youth Participation in simple terms and to apply these to practical solutions to promote meaningful children and youth participation.
• Strong management and public mobilisation skills
• Confident public speaker with media skills

Please follow the link to the full role profile:  JD ER Officer.pdf

Location: Duty station is in Aceh or West Sumatra. We are currently looking for 2 ER Officers in Aceh and 2 ER Officers in West Sumatra.

Closing Date: January 9th, 2026

HOW TO APPLY:

All information will be treated in the strictest confidence, as we pride ourselves on our professional service. We will contact you as soon as we have reviewed your application.

Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by applying now not later than January 9th 2026 by clicking the yellow “Apply now >>” button on this page.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy (PSHEA).

As an international child-centred community development organisation, Yayasan Plan International Indonesia is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practices, positive attitudes and principles of gender equality and inclusion.

Please note that Plan International will never send unsolicited emails requesting payment from candidates. 

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