SUPPLY CHAIN COORDINATOR

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

THE OPPORTUNITY

Plan International Ghana is looking to employ the services of a highly skilled, experienced and qualified professional to join its ranks in the role of Supply Chain Coordinator.

The position will provide procurement and supply chain coordination support to the Northern and Southern Programme Influencing and Impact Areas (NPIIA & SPIIA), ensuring the timely, efficient and compliant procurement of goods and services in support of programme implementation and the organisation's country strategy. The role will work closely with programme teams, Finance, Grants and other operational units to facilitate effective procurement planning, supplier engagement and contract administration, while ensuring adherence to Plan International's Supply Chain Operations Manual, organisational policies and donor procurement requirements. The position will also contribute to promoting transparency, competitiveness and value for money across procurement activities.

ABOUT YOU

The Supply Chain Coordinator will be responsible for coordinating and facilitating procurement activities, including sourcing, tendering, evaluation and the acquisition of goods and services in accordance with established organisational and donor requirements. The role will support the preparation and processing of procurement documentation, maintain supplier databases and procurement records, conduct market surveys and coordinate vendor assessments to promote fair and competitive procurement practices.

Additionally, the post holder will support contract administration and monitoring, ensuring that agreements are properly maintained, tracked and renewed when necessary. The role will also ensure the accurate and timely processing of procurement transactions and related records in SAP, while contributing to effective procurement risk management, compliance and operational efficiency across the assigned programme areas.

MAIN ACCOUNTABILITIES:

• Procurement Planning and Coordination
• Procurement Processes and Tender Management
• Supplier and Vendor Management
• Contract Administration and Management
• Procurement Compliance and Risk Management
• Procurement Documentation and Records Management
• SAP Procurement Processing and Data Management
• Market Surveys and Value for Money

TECHNICAL EXPERTISE, SKILLS & KNOWLEDGE

Qualifications & Experience

• A Bachelor's Degree in Supply Chain Management or Procurement.
• A minimum of 4–6 years of progressive work experience in a similar position, preferably within an International Non-Governmental Organisation (INGO) environment.
• Membership of a recognised procurement professional body such as CIPS, ISM or MGIPs will be an added advantage.
• Solid knowledge of procurement systems, practices, policies and procedures.
• Good understanding of donor procurement rules and regulations.

Key Skills & Competencies

• Good communication and ICT skills.
• Strong interpersonal and relationship management skills.
• Good writing and reporting skills.
• Demonstrable negotiation and supplier engagement skills.
• Strong planning, organisational and coordination abilities.
• Analytical skills and strong attention to detail.
• Ability to work effectively with different stakeholders and interface with all levels of management.
• Good judgement, discretion and professional integrity.
• Ability to manage competing priorities and deliver within established timelines.
• Proactive approach to work, with the ability to take initiative and deliver results.
• Strong teamwork and collaboration skills.
• Ability to provide effective guidance and support to internal stakeholders on procurement-related matters.
• Safety and security consciousness.

Desirable

• Communicates clearly and effectively, inspiring confidence and professionalism.
• Demonstrates openness to feedback and willingness to adopt new approaches and processes.
• Works transparently and upholds high standards of accountability and integrity.
• Demonstrates fairness and objectivity in supplier engagement and procurement decisions.
• Is organised, methodical and meticulous in managing procurement processes and documentation.
• Builds and maintains constructive working relationships with internal and external stakeholders.
• Demonstrates flexibility and adaptability in responding to changing operational priorities.
• Promotes continuous improvement, innovation and learning.
• Demonstrates commitment to safeguarding children and young people and promoting gender equality and inclusion.

Location: Country Office - Accra

Type of Role: Supply Chain  

Reports to: Supply Chain Manager

Job Type: Fixed-Term Contract (Renewable) 

Closing Date: 27th November, 2026

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.