GRANTS FINANCE COORDINATOR

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

THE OPPORTUNITY

Plan International Ghana is looking for an experienced, enthusiastic and qualified professional to join our team as a Grants Account Coordinator. The role is based in Accra and the successful candidate will support the Grants Accountant to coordinate the Country Resource Mobilization planning and implementation as well as maintain the integrity of Grants Finance information within the organisation and to donors.

MAIN ACCOUNTABILITIES

Time sheet Management

• Support the continuous orientation of staff on timesheets and related matters.
• Follow up on timesheets from support staff for salary cost recovery every month.
• Prepare a checklist and update the Grant Accountant on Timesheets received from Full time and support staff per month.
• Prepare LoE recovery journals on Monthly basis

Grant partner advance management

• Support the creation of Internal Orders for partner advance disbursement
• Follow up on outstanding Grant partner liquidations for timely submission.
• Support the Grant Accountant to review all partner liquidations submitted to the Country Office and prepare a review report to be shared with the Accountant.
• Follow up on issues raised during partner liquidation review and ensure corrections are made by partners.
• Liquidate advance in SAP as per 3rd party advance and liquidation procedures

Budget Management & Reporting

• Support the Grants Accountant in budgeting for new proposals.
• Ensure that unspent amount of Grants budget from previous years are re-phased into current fiscal year and subsequent years such that the Grant value is equal to Grants budget at all times.
• Prepare Grant budget upload templates and upload budgets for new Grants.
• Prepare excel template and upload WBS derivations/mapping in SAP for new FADs.
• Prepare schedules and pass entries for monthly salary and overhead cost recovery.
• Prepare financial reports and BvA analyses for smaller grants per the Grant reporting schedule.
• Support the upload of modifications into SAP to enable expenditure on grants.

SAP Compliance

• Support the Grants Finance remediation phase 3 ongoing process/ data cleansing exercises and pass entries to clear all outstanding partner advance balances.
• Follow up and ensure that Grant expenditure charged to NRGRANT is cleared by the CO/PIIA Accountants every month

Others

• Support during project audits.
• Support in the country budgeting process.

TECHNICAL EXPERTISE, SKILLS & KNOWLEDGE

Qualifications & Experience

• First Degree in Accounting
• A minimum of 3 years’ experience in a similar role

Demonstrated behaviours needed by the postholder to successfully perform the role:

• Communicates clearly and effectively
• Independence, Objective, integrity and gives attention to details
• Organized, Methodic and Meticulous

Skills Specific to the post needed to put knowledge into practice.

• Good Communication Skills (both oral and written skills)
• Good computer skills including proficiency in word processing and spreadsheets and the use of accounting package
• Team work
• Good Accounting, Analytical and Judgement Skills
• Good coordination skills
• Good judgment
• Ability to deliver to tight deadlines
• Fair knowledge of budget preparing and financial reporting

Please click here to see the full Job Description: Full Job Description - Grants Finance Coordinator 2024 .docx

Location: Country Office, Accra.

Type of Role: Grants Accounting

Reports to: Grants Accountant

Job Type: Fixed-Term Contract

Closing Date: 8th October, 2024

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.