Accountant Payable

Date: 21 Sep 2023

Location: Warsaw, Poland

Company: Plan International

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

What can you bring?

Plan International Poland is looking for a highly motivated post graduated student, willing to learn about Plan International Financial System and eager to grow within the humanitarian sector. You will be part of an international and dynamic Finance Team which will contribute to build your expertise within the organization. You bring your interest on finance related topics and we will provide you with the necessary support to build your essential skills to efficiently support Plan International Poland. We offer an initial entry level contract for 12 months, with the possibility to cover roles with increased responsibility based on performance.The role compliments the overall payment flow of the response in either Poland with a focus on timely payment to suppliers and partners and book keeping. The post holder supports the Accountant to process financial transactions and analysis. The role has specific responsibility for purchase ledger and undertakes the processing and payment of all supplier invoices, partners payment and expenses claims.

You will need to

Be responsible for the day to day operation of the Purchase Ledger systems (including local currency and €) for the Plan Country office which includes the following tasks:

  • Check invoices - including coding, authorisation and required backup;
  • Ensure that all invoices and expenses submitted to Purchase Ledger comply with Plan’s finance procedures;
  • Liaise with external suppliers regarding queries both in writing and on the telephone; Reconcile supplier statements.
  • Bank Reconciliation for Supplier Invoices Payments.
  • To support the Accountant in preparing and analysing financial transactions, month and year end reporting and analyses;
  • Support establishment and operation of an archiving system for supplier payments, all vouchers and partner liquidations in country.
  • Support monthly cash forecasts for the country office and liaise with the Country finance manager for final consolidation.
  • Support Petty cash replenishment vouchers and validate petty cash count on a regular basis as per Plan financial guidelines
  • Support Petty cash replenishment vouchers and validate petty cash count on a regular basis as per Plan financial guidelines 

You will have:

  • Knowledge of internal controls in financial management. 
  • Problem solving skills and hands-on behaviour.
  • Team player and good communication skills
  • Strong written and spoken Polish and English  
  • Good written and spoken English
  • Financial systems expertise. Fluency with complex financial systems including multi-currency accounting packages / ERP
  • Knowledge and experience in using SAP and Microsoft D365. 
  • Previous experience in NGO sector

Location:Warsaw, Poland

Type of Role: National; fixed term contract upto 12 months

Reports to:  Country Accountant--Finance Manager

Closing Date:30 September 2023


Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.


We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.


Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.


We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.


Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.


A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.


Please note that Plan International will never send unsolicited emails requesting payment from candidates. 


This position is open for Polish nationals only and recruitment will be held in rolling bsis due to the urgency of the role.