Admin & Procurement Specialist

We believe in the power and potential of every child. Globally we have committed ourselves to the ambitious target of reaching 200 million girls to ensure that they can learn, lead, decide and thrive. Plan International Bangladesh (PIB) is transforming itself to meet the enormous challenge everywhere we work to successfully deliver on our global ambitions and significantly impact children’s rights and gender equality in Bangladesh.

Plan has been working in Cox Bazar to respond to the Rohingya refugee influx since 24 September 2017 implementing the following key objectives: 1. Ensure girls and boys affected by the crisis are protected from violence, abuse, neglect and exploitation through appropriate prevention and response interventions in line with minimum standards. 2. Reduce the transmission of disease from fees to mouth through the promotion of good hygiene practice and the reduction of health risks related to poor sanitation 3. Restore and increase access to safe quality and inclusive educational opportunities for refugee children and adolescents (girls and boys) affected by the Rohingya crisis.

We are dedicated and responsible to act on our core values and advance our organisational purpose- Advancing Children’s Rights and Equality for Girls demonstrate our commitments to stand for what is right.

We value and embrace diversity of skills, backgrounds and perspectives. We recognize that our work is best achieved by reinforcing our capacity in partnership. We are seeking bold, forward-thinking and innovative individuals to join Admin team.

The role:

The Administration Specialist will oversee and provide efficient administrative and office support services for the Cox’s Bazar Project Office with frequent visits to the Ukhiya Project Office. This role will ensure a compliant and productive work environment in line with organizational policies and standards. Key responsibilities include managing the CXB office facilities, supervising security guards and cleaners, overseeing office supplies, coordinating procurement under Long-Term Agreements, managing vehicles both Plan owned and Rent A Car Vehicle, Assets and equipment management, as well as overseeing warehouse and inventory management. Additionally, the role will involve managing property leases, service contracts, and drafting Partnership Agreements/MOUs per agreed terms between parties.

What we’re looking for:

Essential

• Master’s Degree, preferably in Management or MBA or similar relevant work experience.  Minimum Five years’ experience in similar role in an INGO.
• Excellent knowledge and understanding on the operating context in Bangladesh, relevant govt. policies related to general admin/ office support services.
• Proven knowledge of computerized systems and demonstrable experience of working with computerized logistics packages and spreadsheets.
• Ability to develop close working relationships with internal and external stakeholders.
• Proven analytical skills in isolating priorities and tackling them, ability to analyse data, qualitative indicators and reported issues to determine key risks, adverse trends and take appropriate corrective measures.
• Respect client’s needs and satisfactions, being solution focused; knowledge and understanding of customer satisfaction of services from the department, ability to review processes towards improvement.
• Demonstrates knowledge about gender and development, and demonstrated understanding on development and emergency programs implementation.
• Bengali and English oral and written communication skills, including reporting writing.
• Ability and skills to managing staff at work and their training & development; strive high performance and driving performance forward in areas for which they are responsible.
• Ability to facilitate negotiations with different service providers, consultants and partner
• Willingness to work for and on behalf of the organization at the time of disaster within Plan working area or outside.

Desirable

• Skills related to training and capacity building in the area of general services/ office support services/ asset management / Vehicle Management would be an advantage
• Experience of working in ERP based systems and environment.
• Experience of working in large scale/fast moving emergency responses would be an advantage

About Plan International

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. Plan International envisages a world in which all children and young people realise their full potential, a vision now shared by the 193 Heads of State and Government who adopted the 2030 Agenda for Sustainable Development in September 2015.

We believe in the power and potential of every child. This is often suppressed by poverty, violence, exclusion and discrimination. Its girls who are most affected.  Plan International’s new Global Strategy aims to transform the lives of 100 million girls by implementing an integrated programme and influence approach.

Please Click on Role Profile of Admin & Procurement Specialist for details of the job.

Plan International Bangladesh is committed to ending gender inequality, and achieving a gender balanced workforce. Women are strongly encouraged to apply.

We promote competitive salary, female friendly workplace, outstanding co-workers (who are respectful, professional, unbiased and easy to work with); equal opportunity that mean equal access to promotion, leadership role or incentive programme.

Salary Package for this role is as per HR policy along with other benefits i.e., hospitalization benefit for staff, Festival Bonus, leave, insurance and yearly medical check-up for employee.                                                                                                                                                

Closing Date: 05th January 2025.  Selected candidate will get initially contract for this position up to 30th June 2025 and highly possibility for extension based on performance. Early submission is strongly encouraged as application collection and selection process will go simultaneously. Only short-listed candidates will be communicated for interview. Any form of persuasion in the selection process will automatically disqualify the candidacy. Selected candidates must be willing to join within very short notice. Only Bangladeshi citizen are eligible for apply.

Plan follows an equal opportunity policy and actively encourages diversity welcoming applications from all especially women and people living with disability.

-Caution-

All Plan International Bangladesh’s job notifications are published and Plan International does not ask for or ever accept applications fees.  

Recently there have been instances of fraudulent job advertisements/offers in favour of Plan International Bangladesh asking for fees through different mobile Banking options which has led to confusion among job seekers. Plan International would like to stipulate that these are fraudulent activities and Plan International does not ask for or ever accept any such fees during the recruitment process. Plan International advises you to be vigilant against such fraudulent activities.

As an independent development and humanitarian organization, we strive for a just world that advances children's rights and equality for girls. We are an equal opportunities employer. www.plan-international.org

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