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Assistant Accountant - Tororo

Date: 10-Jan-2019

Location: kampala, 102, UG

Company: Plan International

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

ROLE PROFILE

 

Title

Assistant Accountant

Functional Area

Finance, Programme Area

Reports to:

Programme Area Accountant

Location

Programme Area

Travel required

 

Effective Date

January, 2019

Grade

B

 

ROLE PURPOSE

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.

We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.

We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.

The position contributes to this goal by providing timely and reliable information to maintain accurate records of financial transactions through establishing accounts and posting transactions in the accounting system for the designated Programme Area.

Dimensions of the Role

  • Responsible for capturing financial data into the system

Accountabilities

1. Cash Disbursement

  • Reconcile the receipt record with cash receipts and the bank deposit slip 
  • Prepare and enter Journal entries into the GL for cash receipts and inter-company charges
  • Prepare cheques to accompany the corresponding payment - Voucher
  • Stamp payment vouchers and all supporting documents as ’paid’ as per the Uganda operation Manual.
  • Enter all transactions into the GL as per Plan International’s procedures
  • Prepare funds transfer request for the PU

     

    2. Record Management

  • Maintain payment Voucher files in numerical order.
  • Proper custody of the embossing machine and paid stamps

     

    3. Reporting

  • Generate detailed transaction report for program staffs to update their PCC forms.
  • Reconcile inter-company charges  with accounts at country office

     

    4. Payroll preparation

  • Prepare the monthly payroll, effect staff salary payments to their respective accounts and retain control of the payroll software in line with Plan International Uganda’s policies

     

    Dealing with Problems:

  • Having to make  payment for a PO and later finding that the code is not yet entered in GLOW

     

Key relationships

  • Program Unit Finance Manager: - Working hand in hand towards producing reliable information by maintaining record of financial transaction for the designated PU.
  • All PA staffs:-  Daily handling of their requests for payment

     

Technical expertise, skills and knowledge

  • Bachelors (Hons) degree in Commerce or Business Administration with accounting major
  • Part professional qualification in accountancy e.g. CPA or ACCA,

    Skills

  • A minimum of 2 years working experience as an Assistant Accountant in a busy organization
  • Computer literate with ability to work with spreadsheets
  • Experience working with an NGO will be an added advantage
  • Knowledge of an accounting software package such as SUN, Tally, Sage desirable

    Behaviors 

  • Interest in addressing children, family and community development issues
  • High level of integrity and accuracy
  • Committed to meeting deadlines
  • Team player

 

Plan International’s Values in Practice

We are open and accountable

  • Promotes a culture of openness and transparency, including with sponsors and donors.
  • Holds self and others accountable to achieve the highest standards of integrity.
  • Consistent and fair in the treatment of people.
  • Open about mistakes and keen to learn from them.
  • Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

  • Articulates a clear purpose for staff and sets high expectations.
  • Creates a climate of continuous improvement, open to challenge and new ideas.
  • Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  • Evidence-based and evaluates effectiveness.

We work well together

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

     

Physical Environment

  • Typical office environment

 

Level of contact with children

  • Occasional interaction with children

 

ADDITIONAL RESPONSIBILITIES

CPP Responsibilities

  • Adhere to the Child Protection Policy, Code of Conduct and reporting any CPP issues.
  • Responsible for the implementation of the CPP standards as they apply to area of responsibility, development of actions to address identified gaps and monitoring their effectiveness.

    10 Sponsorship Commitments Responsibilities

    Understand the sponsorship commitments and support Plan International Uganda team at all times to work with them and meet the commitment to SCs and sponsors.

 

Location: Tororo

Type of Role: Open Contract

Reports to: Programme Area Finance Manager

Grade: B

Closing Date: 24th January 2019 
 

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy.

As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. 

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.