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Project Coordinator

Date: 20-Sep-2022

Location: Tamale, Ghana

Company: Plan International

The Organisation

 

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

 

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

 

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

 

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

 

We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.


Job Description                                                                               

Position

Project Coordinator

 

Grade

C2

Department & Location

Programmes (Tamale)

Date

 March, 2020

Reports to (position):

 

Directly Supervises:

Project Lead

 

Local NGO Partners.

Purpose:  How does this post support Plan International’s strategy and mission?

Plan International is an independent non-profit organization that advances children’s well-being and equality for girls. Working in building powerful partnerships for children for over 80 years and present in 70 countries, Plan International strives for a just world, tackling the root causes of the challenges facing girls and all vulnerable children while working together with children, young people, our supporters and partners.

 

Plan International Ghana is looking for a Project Coordinator to work with a team of professionals and coordinate high quality programming and results in the Northern Region on a project titled “Women’s Innovation for Sustainable Enterprises (WISE)”.The WISE Project seeks to leverage the enormous potential and agency of Ghanaian women entrepreneurs aged 19 to 55 years in rural and peri-urban areas by employing both demand- and supply-side interventions to contribute to increased realization of rights to economic empowerment, well-being and inclusive economic growth in 3 districts in Bono and Ahafo regions (Sunyani Municipal, Tano North and Techiman Municipal) and 2 districts in Northern region (Kumbungu and Tolon). The project will start in February 2020, has a duration of 4 years, and a budget of over 5.5 million EUR.

 

Dimensions of Role:

 

  • The project coordinator will work with stakeholders at districts/municipal level to address root causes of gender inequalities through gender-transformative approaches. This includes an express need to ensure meaningful male engagement to support women’s improved agency.
  • The Project Coordinator will be responsible for coordinating quality programming and results, financial management and compliance, stakeholder and partner relations, and donor deliverables at districts/municipal levels.
  • He/she will coordinate the establishment of women-friendly business hubs (HerHubs), which will serve as a ‘one-stop shop’ for women to access gender-responsive services to start and grow small enterprises, feminist and results-oriented economic empowerment program planning, implementation and reporting in compliance with donor and government agreements.
  • Facilitate the effective functioning of all Enterprise hubs through effective business planning, business training and developing private sector linkages in collaboration with other decentralized agencies of the government towards achieving a common goal.
  • Project Coordinator will ensure that project beneficiaries (Women) have the knowledge and skills to develop and run successful enterprises by adopting appropriate business practices and culture in the district/municipal.
  • The post-holder will be based in Sunyani and travel to project communities where the WISE project operates for approximately 70% of her/his time.

 

Feminist principles of collaboration, participation, transparency and respect for the agency of women’s organizations will be integrated in all aspects of this role.

 

Typical Responsibilities - Key End Results of Position:

 

Form and develop women groups association with appropriate cooperative values and principles

 

  • Work with LNGOs to facilitate groups as point of entry for project interventions
  • Facilitate an institutional framework for women association/groups and other apex entities with clear linkages with individual associations.
  • Facilitate and develop capacity programme to deliver governance, strategic planning, financial management, conflict management and human resources management pertaining to associations and groups.
  • Monitor and provide semi-annual progress report on the growth and development in governance, management and overall development of self-groups and associations related to the project.
  • Facilitate the development of producer association values and principles
  • Facilitate linkages with relevant district/municipal institutions to support the registration process to formalize businesses
  • Develop increased knowledge and understanding of WISE through cross learning and co-mentoring activities to exchange experiences with stakeholders at the district/municipal
  • Any other duties assigned by Supervisor

 

Support the Operationalisation of HerHubs

Expected Outcomes:

 

  • Coordinate with relevant decentralized agencies in the District/Municipality economic analysis and value chains studies on the project
  • Work with Project Team to ensure Business Advisory Centres (BACs) HerHubs and Rural Solar HerHubs are established and operational
  • Work with relevant institutions/organisations in the District/Municipality on an appropriate training package in business planning, business skills, strategic planning and entrepreneurship for use by the project team and relevant Institutions 
  • Support the operationalization and tracking of business and marketing plans through joint planning, monitoring and collaboration with stakeholders

 

Project Management, Communication, Coordination at District/Municipal Area

Expected Outcomes:

 

  • Coordinate sub-grants provided to diverse implementing partners, ensuring partners receive adequate support to deliver quality programming and reporting at Municipal levels.
  • Engage multiple partners and stakeholders to facilitate the delivery of gender-responsive services and products across the five main services areas of HerHubs
  • Facilitate entrepreneurship opportunities, expand agri-businesses and establish sustainable business (green) streams aligned with Ghana’s existing programs, policies and investments, including the Rural Enterprise Programme, Planting for Food and Jobs and One-District, One-Factory initiatives in the district/municipalities
  • Work with multi-level stakeholders including the Association of Ghana Industries (AGI) to ensure availability of inter-connected, inclusive enterprise development services and products for women entrepreneurs in project locations
  • Ensure inclusive financial and business development services and products developed for women and rolled out
  • Ensure the facilitation of increased access to markets and opportunities in agri-business and green business for women
  • Grant management, disbursement to local partners and reporting processes developed.
  • Facilitate the preparation and submission of quality programmatic and financial reports by key partners (who receive funding support) in line with Plan International and donor standards.
  • Facilitate the utilisation of Economic Empowerment Feminist monitoring and evaluation system, tools and processes by key partners for measuring the results of the project, and ensure that project data is collected, validated by and shared with relevant stakeholders.
  • Ensure Project cycle management processes and tools (including detailed implementation plans) are effectively implemented to achieve project results and comply with donor requirements, government, and partnership agreements

 

Synergy, Communication and Coordination: Foster and maintain productive and professional relationships with and between all project stakeholders (government, private sector and non-profit at district/municipal area).

 

 Expected Outcomes:

  • Engage multiple partners and stakeholders to facilitate the delivery of gender-responsive services and products across the five main services areas of HerHubs.
  • Facilitate the provision of services, improve linkages and build the capacity, particularly of local actors, to offer gender-responsive, sustainable support to women entrepreneurs
  • Foster strong coordination and collaboration with women entrepreneurs through open and transparent communication, participation and joint decision-making, and respect for their agency and technical expertise.
  • Best practices and lessons learned are documented, shared, and integrated into programming.
  • Work with program staff and technical advisors to identify the technical support needs of the project and ensure this support is provided.

 

Communications and Working Relationships:

 

The Project Coordinator will be responsible for ensuring the productive and functional relationships with the key partners, private organizations, government department at the District/Municipal area. 

 

  • Medium contact with Plan International partner organizations to ensure compliance;
  • Maintains medium contact with other staff from the Program Unit and country office to offer support for understanding and implementation of the Innovation for Sustainable Enterprises (WISE) related activities

 

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:

 

Qualification and Experience

  • Minimum of 1st Degree or equivalent in the fields of Agriculture Economics, Business Administration, Entrepreneurship, Enterprise Development plus 2 years in a mix of economic growth/trade, Green Business, Value Chain Competitiveness, Investment Promotion or Agriculture Development.

 

  • Proven experience in Agricultural Value Chains, Enterprise Development, Green Businesses and Financial Inclusion
  • Progressive experience working for INGOs in increasingly at community and regional level.
  • Capacity building experience in project design, implementation, reporting, and evaluation.

 

Demonstrated behaviours needed by the postholder to successfully perform the role:

  • Passion for feminist principles, mission driven work and personal values aligned with Plan International.
  • Commitment to working transparently and with integrity.
  • Inclusive and empowering approach to leadership and project management.
  • Strong negotiation and influencing skills, natural ability to manage diverse opinions and agendas, finding win-win solutions in a respectful manner. 
  • Demonstrated creativity and willingness to innovate.
  • Flexible and adaptable work style to respond to an evolving context.
  • Inter-personal and cross-cultural skills, and ability to build and motivate teams.
  • Ability to work under pressure, prioritize and meet deadlines.
  • Communicates clearly and effectively

 

Skills Specific to the post needed to put knowledge into practice.

  • Strong understanding of feminist principles, gender equality, and women’s socio-economic empowerment.
  • Strong understanding of feminist monitoring and evaluation, and results-based management tools and approaches.
  • Strong understanding and proven application of project cycle management.
  • Strong experience in partnership management and aptitude for cultivating strong relationships with multiple stakeholders including private sector organizations, government, and donors.
  • Ability to establish priorities in a time sensitive environment, track project performance, meet deadlines, and ensure high quality deliverables.
  • Ability to fully function in English (verbal and written) in essential. All donor reports, deliverables and communication will be in English.
  • Proficient computer skills and use of relevant software and other applications (e.g. word processing, spreadsheet, database, internet).
  • Networking and partnership development
  • Strong negotiation, facilitating and influencing skills
  • Proficient in Microsoft applications usage and other relevant software and other applications
  • Self-starter takes initiative and works with minimal direct supervision.
  • Strong inter-personal and cross-cultural skills.
  • Flexible, able to shift directions quickly and occasionally work long hours to meet tight reporting deadlines.

 

Physical Environment and Demands:

Travel requirements

This post holder will be stationed in Tamale in the Northern Region of Ghana with regular travel (approximately 60% of time) to project locations where WISE operates. 

 

Level of Contact with Children:

Responsibilities of this job require a low level of contact with children. Plan International’s global policy on safeguarding children and young people will be adhered to at all times.

 

Plan International’s Values in Practice

 

We are open and accountable

  • Promotes a culture of openness and transparency, including with sponsors and donors.
  • Holds self and others accountable to achieve the highest standards of integrity.
  • Consistent and fair in the treatment of people.
  • Open about mistakes and keen to learn from them.
  • Accountable for ensuring we are a safe organisation for all children, girls & young people

 

We strive for lasting impact

  • Articulates a clear purpose for staff and sets high expectations.
  • Creates a climate of continuous improvement, open to challenge and new ideas.
  • Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  • Evidence-based and evaluates effectiveness.

We work well together

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.
  •  

  We are inclusive and empowering

 

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

 

 

Location: Tamale

Type of Role: Programming

Reports to: Project Lead Wise

Grade: C2

Closing Date: 4th September, 2022

 

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

 

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

 

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

 

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

 

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

 

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.