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Senior Accountant

Date: 03-Aug-2022

Location: Pemba, Mozambique

Company: Plan International

HE ORGANIZATION
Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries. Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls.  
In Mozambique we are working to eradicate early marriage and early pregnancy through projects that focus on adolescent girls in Inhambane Sofala and Nampula provinces. These projects are programmed along our three strategic pillars: Girl Education, Sexual Reproductive Health Rights, Youth Economic Empowerment and climate change. Our work is gender transformative and includes influencing work at national and sub-regional level.

The position contributes to this goal by supporting the finance function in the designated programme area by ensuring efficiency, effectiveness and value for money transactions.

management scope, reporting lines, key relationships

Direct reports – None

Reports to:    Technically – Head of Finance;

Administratively – Programme Area Manager

 

    Key relationships

    Internal

  • Projects Accountants;
  • Senior Finance Accountant;
  • Senior Grants Accountant;
  • Global and Regional functional and thematic leads
  • Functional departments Heads at PIMz
  • Plan Inc. National Organizations

External

  • Partner organisations
  • Community beneficiaries
  • Other INGOs

   Physical Environment

  • Typical Office environment with 30% travel in PIMz’s programming areas.

Accountabilities and MAIN WORK ACTIVITIES

Cash Management & Disbursement

  • Reviews Petty cash replenishment vouchers and carry out surprise petty cash count on a regular basis as per PIMz financial guidelines
  • Reviews payment requests for accuracy, proper coding and completeness in line with the check list
  • Prepares monthly cash forecasts and refresh for the program area in line with PIMz finance guidelines.
  • Posts journal entries and reverses journal vouchers on clearing documents
  • Clears parked documents
  • Clears all payments in SAP according to the financial procedures

 

 

Reporting & internal controls

  • Prepares financial reports (BVA, target balance, partner advances, and cost recovery for PA shared costs)
  • Prepares Bank reconciliations statements as per the format
  • Prepares balance sheet account reconciliations reports
  • Ensures segregation of duties in the financial processes is adhered to

 

Advance management

  • Create internal orders for partner advances
  • Facilitate financial trainings to partners as and when required to do so
  • Carry out expenditure verification of partner advances according to the guidelines
  • Liquidate submitted partner advance accountability in the system when complete as per guidelines
  • Review advances submitted by employees and liquidate in the system

 

Budget management

  • Prepare annual program area operations budget- Consolidate and regularly update program area annual budget
  • Monitors expenditure to ensure adherence to budgetary limits
  • Maps WBSs in HRIS to staffs for timesheet processing
  • Monitor budget to ensures that budgetary allocations are spent and recorded in the Financial year

 

Human Resource Supervision and Administration;

  • Supervises, coaches and trains Projects Accountant staffs in Plan’s systems, procedures and policies
  • Appraises and evaluates employee performance as per the performance cycle
  • Instils values such as team work, empowerment, customer care, etc in the finance staffs

 

Leadership COMPETENCIES

  • Setting and communicating ambitious but realistic work goals and priorities, explaining how these contribute to Plan International's purpose.
  • Setting high standards for self and others' behaviour, inside and outside work. Championing our values and commitment to rights, gender equality and safeguarding. Supporting the health, well-being and both physical and psychological safety of our staff, including their safety to speak out.
  • Holding self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively.
  • Creating a positive team spirit, helping people work well together, to reflect and continuously improve the efficiency and quality of what we do.
  • Collaborating with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.
  • Motivating and developing others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential.
  • Positive about change and supporting others in adjusting to it, helping them understand.

 

BUSINESS MANAGEMENT COMPETENCIES

  • Articulates the purpose, values, and global strategy to a range of audiences. Can explain how Plan International will deliver on its objectives through the theory of change and communicates the implications for their team.               
  • Understands the purpose, lines of accountability and decision-making capacity for each structural element of the organisation. Helps their team to understand where they sit within the organisational structure.
  • Manages partner relationships effectively by: anticipating future need; appointing based on programme and organisational needs; communicating Plan International’s core standards; undertaking assessments and reviews.
  • Aware of the programme and project management procedures relevant to their role.
  • Considerate of the political, economic, social and cultural climate of the local operating environment and the implications for our work and are aware of the local business environment, including financial, employment, and business laws. 
  • Understands digital enablers to improve team performance and working practices. Encourages digital behaviours through role modelling, the personal development processes and capability building. Uses digital and technological tools to support the management of risk, activities and resources, and people and information.  

 

Technical expertise, skills and knowledge

Qualifications/ experience essential:

Qualifications

  • Bachelor’s Degree (Hons) in Commerce or Business Administration majoring in Accounting
  • Professional qualification in accountancy (CPA, ACCA) at intermediate or affiliate level. 

 

Skills

  • 3-5 years’ experience in a similar role working in a computerized accounting office in an INGO set up.
  • INGO experience is an added advantage
  • Strong analytical skills
  • Excellent communication skills
  • Problem solving skills
  • Excellent interpersonal skills
  • Proficient in computer skills and use of relevant accounting software package such SAP

tECHNICAL cOMPETENCIES

Knowledge:

 

  • Mastery of the approaches to humanitarian/programme/project logic, trends in own and related fields of work and a range of effective strategies, approaches and practices.
  • Advanced understanding of the development needs and their vulnerability of our Primary Impact Groups from birth to adulthood, the root causes of the issues affecting them, and the key actors most relevant to their interests and therefore to our work
  • Advanced knowledge of the rationale and practical implications of being rights-based, gender transformative, participatory, working in partnership; evidence-based and working to strengthen civil society.
  • Shapes strategy, policy, standards and plans related to own field(s) of expertise, clearly aligned with our purpose, relevant needs and stakeholder interests.
  • Ensures that strategy, policy, standards and plans related to own field(s) of expertise are based on rigorous internal and external evidence, including examples of effective practice.

Skills

  • Providing clear direction and support to team members in the event of a crisis.
  • Identifying, assessing and nurturing mutually beneficial relationships to engage with and influence key actors and stakeholders, including government, inter-governmental organisations, civil society, youth organisations and the private sector.
  • Using on-going monitoring and assessment, working closely with project teams to improve the quality of implementation
  • Interpreting and contextualising data, assesses results and draws conclusions to inform initiatives and clearly communicating the results of evaluation and lessons learned as appropriate.
  • Numeracy and the ability to interpret financial data, in order to provide management support to budgetary processes including planning, monitoring and reporting.
  • Ability to communicate effectively and build high performance teams in support of achievement of organisational objectives.
  • Ability to interact and work effectively with others at all levels.
  • Good analytical and administrative skills.
  • Strong skills in facilitation and negotiation.
  • Strategic thinker
  • Team player
  • Strong experience in report writing;
  • Ability to prioritize work effectively for execution with limited resources;
  • Ability to work independently without close supervision;
  • Strong planning and organizational skills;
  • Strong Communication skills;
  • High level advocacy skills;
  • Proficient in computer skills and use of relevant software and other applications.
  • Excellent English and Portuguese oral and written skills required.

 

Behaviour

  • Acts decisively and adapts plans quickly to respond to emerging situations and changing environments
  • Helps others to recognise and manage stress by showing empathy, prioritising workload and role modelling self-care in stressful situations
  • Promotes and guarantees safety and security behaviours and procedures for self and the team.
  • Takes the time and patience to understand the concerns of other people and takes care of them as individuals.
  • Avoids any negative impact of implementation – Do No Harm
  • Promote individual and organisational learning through systematic reflection processes, documentation, dissemination and knowledge management.
  • Adapting to local political frameworks and processes including in fragile contexts, conflict or political transitions and changes to national, regional human rights frameworks and mechanisms, and governance processes.

 

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

 

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

 

We work well together

We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

 

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

Location: Pemba

Contract: Fixed-Term 

 

Plan is an Equal Opportunity Employer and as such qualified female candidates are highly encouraged to apply. 
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
A range of pre-employment checks will be undertaken in conformity with Plan International's Child Protection Policy. 
As an international child-centered community development organisation, Plan International is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. 
Plan International operates an equal opportunities policy and actively encourages diversity, welcoming applications from all areas of the international community