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Finance Manger

Date: 17-Jan-2019

Location: Maputo, MPM, MZ

Company: Plan International

Our Organisation

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.

We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.

We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.

In Mozambique, we are working to eradicate early marriage and early pregnancy through projects that focus on adolescent girls in Inhambane and Nampula. These projects are programmed along our three strategic pillars: Girl Education, SRHR, and YEE. Our work is gender transformative and includes influencing work at national and sub-regional level.

Accountabilities

  • Monitor budget versus expenditure for the grant.
  • Support partner organisations in financial management and reporting.
  • Update Indicative Funding Budgets in consultation with Project Director;
  • Reviews the budgets for the project and budget modifications and submit the same to the Program Area Accountant for incorporation into project budgets.
  • Carry out correct postings of project expenditures on time, with quality in the system in use (SAP).
  • Ensure compliance with the donor and Plan’s financial management, policies and procedures;
  • Participate in coordination and activity-planning meetings for the project;
  • Lead the consolidation process for work plan budgeting and ensure that the process is coherent and aligned to the overall project and expected deliverable, including providing templates and timeframes;
  • Participate in annual work planning processes with a focus on budget preparation, providing support to ensure that all allowable costs are captured, have appropriate unit costing and the budget aligns to activity plans;
  • Responsible to prepare a consolidated project financial report and timely submission;
  • Serve as the technical focal point for financial management and system development;
  • Review of audit reports, analyse, review, assist/prepare audit response and ensure follow-up and implementation of their recommendations for finance and administration;
  • Conduct monitoring visits to partners as needed to follow up documentation;
  • Conduct periodic reviews and operationalize recommendations for strengthening the project’s internal financial controls;
  • Review and verify  payment requests and ensure compliance with the donor and Plan policies and procedures;
  • Ensure that cash disbursements vouchers, cash receipt vouchers, petty cash vouchers and payroll are accurately and completely in a timely way and authorized before postings are made to General Ledger;
  • Ensure budget is available and expenses are allowable before signing voucher payments;
  • Ensure that the procedures of management performance system in effect are applied to all core team staff;
  • Identify grant and financial management training needs of project members and provide as needed;
  • Inform the Program Director of any variances in the execution of contracts;
  • Financially analyse reports and provide recommendations to the Program Director on future forecasts and planning;
  • Ensure spending of project budget, including allocation to consortium members, are within the donor allowed budget flexibility;
  • Ensure that project expenses are entered in the general ledger promptly;
  • Lead and oversee a regular review of project budget versus actual report.
  • Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) is fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Technical expertise, skills and knowledge

Essential

  • Degree in accounting or equivalent qualification;
  • High level of advisory skills.
  • 8 years’ experience in a similar role working in a computerized accounting in an NGO set up.
  • Strong experience in working with donor funded projects e.g EU, CIDA,DFID, etc.
  • Strong Analytical skills
  • Ability to work well with others under deadline situations and respond to changes in priorities
  • Ability to interpret and work in accordance with laid down procedures.
  • Excellent interpersonal skills
  • Proficient in computer skills and use of relevant software and other applications, e.g. word processing, spreadsheet, database, internet;
  • Proven experience in managing the donor’s procedures;
  • Excellent written and oral communication skills;
  • Strong organization skills;
  • Good interpersonal skills;
  • Have aptitude in capacity building and training;
  • Have a good knowledge of the work environment of NGOs and civil society;
  • Fluency in Portuguese and English is an important criterion.

Desirable

  • Knowledge of using SAP
  • Master degree

 

Annual remuneration - 3,000,000.00MT plus benefits

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

A range of pre-employment checks will be undertaken in conformity with Plan International's Child Protection Policy. 

As an international child-centered community development organisation, Plan International is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. 

Plan International operates an equal opportunities policy and actively encourages diversity, welcoming applications from all areas of the international community.