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Program Development Manager

Date: 04-May-2021

Location: Jakarta, Indonesia

Company: Plan International

Role Purpose

 

Plan Working in 50 developing countries across Asia, Africa and the Americas, Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively.

Plan is working in Indonesia to develop and run cost effective and high impact programmes.  Using Child Centred Community Development Approach with a focus on rights-based work, the current programme focuses ECCD, Youth Economic Empowerment (YEE), Hygiene and Sanitation and Child Survival.One of Plan’s global strategic priorities is to grow and diversify its sources of income. In the Asia region Plan believes it can grow its income to USD100 million of grant expenditure pa by 2015 from its current position of approximately USD 60 million. The Business Development Manager is needed to support the achievement of regional targets and learning regarding the funding portfolio, while assisting the Country Office in Indonesia to develop a strong professional image among Plan donors so that additional grant funding is acquired to grow and support Plan’s programmes in Indonesia.  This will be achieved through:

  1. Actively seeking and maximizing opportunities for additional funding from a variety of sources;
  2. Strengthening the capacity of the in-country Grants Teams to acquire and implement increased sustainable grant funding. 

Dimensions of the Role

  • In line with the regional target of USD 100 million of grant expenditure by 2022, the target for Indonesia is currently USD 63 million between FY18-FY22.
  • Providing capacity building to the Country Office Grants teams
  • Expanding donor portfolio development in Indonesia with institutional and corporate donors including providing donor mapping and funding opportunities cycle.
  • Act as an interface between the in country Programme and Grants departments.
  • Proactively works with National Organisation (NO) counterparts to identify and win appropriate grant opportunities.
  • Oversees and coordinates the development, writing and packaging of successful grant proposals from concept through to award.
  • This position has no budget responsibility.

 

Accountabilities

Ensure Plan Indonesia’s portfolio of suitably, large long term grants and pipeline of future funding opportunities to maintain agreed future grant expenditure targets. This includes:

  • Developing a Resource Mobilisation Strategy for Plan Indonesia, in line with the Country Strategic (CS), Regional Resource Mobilisation Strategy (RRMS), relevant NO business plans and Plan International Global Strategy. The strategy is reviewed regularly to ensure mapping between program priorities and donor opportunities, ensuring coordination with relevant National Organisation colleagues.
  • Ensuring a systematic development of excellent working relationship with donor representatives and NO counterparts in Indonesia.
  • Develop and update grant risk register

Expand Plan Indonesia’s capacity to be able to further develop strategy and pursue funding opportunities successfully. This includes:

  • Designing and delivering capacity development work for individuals and teams, including coaching and mentoring to support Business Development Team and LLDT Program Team’s ability in:
    • Researching where potential opportunities for grants funding can be found;
    • Producing and regularly update a comprehensive mapping of all donor opportunities (by sector and geography) in Indonesia;
  • With the Business Development team, understanding which sources and types of funding are/are not appropriate to CO needs;
  • Engaging with LLDT Program Team, Program Implementation Area team, HR team, and Finance team in packaging grant proposals to suit the requirements of different donors, including working with the Marketing Communications team to develop visibility/communication strategy and a separate marketing collateral aimed at different audiences (NOs, Institutional donors, Corporates etc);
  • Managing and engaging with key account holders (i.e Country Director/Executive Director, Program Director, LLDT Program Managers) of institutional donors in
    • building and maintaining successful, proactive relationships which align institutional donors priorities with programme needs;
    • ensuring successful on-going donor relationship management and ‘ownership’ of relations with donor representatives locally;
    • understanding how to effectively represent the organization;
  • Engage with National Office colleague in building and maintaining successful, proactive relationships which align (international) corporate donor priorities with programme needs;
  • Facilitating more collaborative working between the Business Development Team and the LLDT Programme Teams, Marketing Communication Teams and Operations Teams.

Develop and run systems in-house for the process of exploring, analysing and accessing funding opportunities. This includes:

  • Setting up and providing to the Program team, pipelines for project development;
  • Provide regular update the Grant Pipeline Monitoring Tools (GPMT), including coordinating with Local Fundraising Team in identifying a separate international and local corporate donors.
  • Developing a knowledge bank of donor requirements and systems by donor;
  • Setting up a roster of suitable resources/consultants for proposal development should that capacity not exist internally; including agreeing a robust, transparent bid/no bid system.
  • Ensuring there is regular and effective liaison with all key internal stakeholders (eg, Programme, Marketing Communication, Operations (HR and Finance), and Business Development Teams) to ensure there is a joined-up approach to the acquisition of grants.

Ensure grant submission achieves applicable full cost recovery. This includes coordinating with Program Director, Operations Team and Grants Manager in:

  • Identifying the systemic and structural issues that may impede grants growth in Indonesia and identifying and implementing mechanisms to overcome them.
  • Establishing and tracking indicators for improved accountability for grants growth.
  • Developing a standard cost for proposal/budget development.
    Supervise timely reporting and proper evaluation, monitoring and reporting framework for external grants are in place. This includes:
  • Coordinating with MER&D Manager and Grants Manager in developing a comprehensive tracking, evaluation, monitoring and reporting framework for external grants
  • Supervising Grants Manager in alignment of CO systems and processes with the Regional Resource Mobilisation strategy and global reporting systems, including ensuring timely end of quarter reporting of all new grants signed and current pipeline.
     

Key relationships

Internal

  • Program Development Team: Clear team goals and objectives deliveries
  • Country Fundraising Team : Clear identification on international and local corporate donors
  • LLDT Program Team : Proposal development
  • Program Director, Program Implementation, Area Team : Support analysis of donor opportunities for programme funding Facilitate PIA needs/gaps are taken into account in Proposal design
  • Programme Team: coordinating collaborative work, providing technical inputs/ reviews and support, supporting grant setup and project opening;
  • CMT, Grants Manager, ARO Grants : Provision of up to date grant data, e.g: pipeline etc
  • HR&OD Team, Finance, Admin, IT, Marketing Communications Program Quality Support Team: Facilitate participation in proposal design and review
  • Operations Team: providing technical support on fund management and grant budget report, updating funding gap status, grant setup, and technical advice on donor compliance;
  • NO’s/AROs  : Clarification on the budget, reporting, negotiations and responding to queries

External

  • Large donors: Increase and diversify grant funding, such as ADB, USAID;
  • Partner organizations: Supporting participation in proposal design, ensuring donor compliance for all partner obligations, supporting project start up and MOUs.Global Hub: coherence with Plan International global strategies and guidelines
  • Donor agencies: Initial contact for researching funding opportunities, gathering intelligence on donor opportunities, maintaining profile of Plan in Indonesia, responding to specific funding calls or queries.

Technical expertise, skills and knowledge

Essential

Knowledge

  • At least ten years’ experience in a similar job preferably in an INGO
  • Knowledge of funding opportunities especially calls, formats and donor compliance in diverse institutional donors (EU, USAID, AusAid, DFID, SIDA etc.) 
  • Demonstrated knowledge in budgeting principles and all aspects of proposal design.
  • Knowledge of corporate donors and foundation working approaches preferred.
  • Knowledge of Plan CCCD approach and rights based development work, relevant sectoral experience desirable

 

Skills

  • Excellent English oral and written communication skills
  • In-depth experience of proposal preparation, using previous lessons learned
  • Ability to lead processes and coordinate between a wide range of actors to achieve tight deadlines.
  • Representational skills, able to present information concisely and effectively to external actors
  • Understanding of donor regulations and seeks solutions to ensure strategic and financially viable projects within donor regulations
  • Good quality analytical communication skills to work with Plan and donor stakeholders
  • Capacity to design and deliver training content for proposal engagement and development
  • Ability to work in a multidisciplinary and multicultural environment
  • Advanced negotiating skills
  • Proven strategic relationship management skills
  • Conceptual and analytical skills
  • Excellent people skills; team builder
  • Coaching, mentoring, training and facilitation skills
  • High level of computer proficiency.

 

Behaviours

  • Develops mutual trusting relationships with all internal/external counterparts that have excellent business outcomes;
  • Sets a strong learning culture in their part of the organisation.
  • Integrity, transparency, proactive stance, is able to take initiative and be accountable for decisions  
  • Respect for gender equity 
  • Adherence to child rights and child protection aspects within and outside work, keeping a child rights and cost effectiveness perspective on all that we do
  • Willingness to work for and on behalf of the organization at times of disaster within Plan working areas.
  • Clear and effective communication that builds relationships in order to influence others
  • Promotes team work and cooperation
  • Demonstrate high degree of professionalism and integrity
  • Confident in taking initiative and exploring new opportunities
  • Behaves consistently in approach to work and supporting programme team;

 

Desirable

  • Ability to work in a multidisciplinary and multicultural environment;
  • Meticulous and attention to details;
  • Demonstrated negotiation skills.

 

Plan International’s Values in Practice
 

We are open and accountable We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well togetherWe succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering We respect all people, appreciate differences and challenge inequalityin our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

 

Physical Environment

  • Typical office environment
  • Travel to the field and also internationally, for both in office environment or during emergency response situations

 

Level of contact with children

Mid contact: Occasional interaction with children

 

All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by apply now not later than  May 28, 2021

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Range salry for this position 22 000 000  - 28 000 000

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy.

As an international child centred community development organisation, Yayasan Plan International Indonesia  is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Yayasan Plan International Indonesia  believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.