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Monitoring and Evaluation, research and learning (MERL) Coordinator

Date: 21-Jun-2022

Location: Hargeisa, Somalia

Company: Plan International

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ROLE PROFILE    

Title

Monitoring and Evaluation, research and learning (MERL) Coordinator

Functional Area

Program Implementation and Quality

Discipline/field

Monitoring and Evaluation, research and learning (MERL)

Specialism

Monitoring and Evaluation

Reports to

Head of Mission

Location

Hargeisa, Somaliland

Travel required

Yes

Geographical scope of role

Somalia / Somaliland

Effective Date

 July,2022

Grade

D2

Female candidates are strongly encouraged to apply  

 

role PURPOSE

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.  We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination.  And its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.  We support children’s rights from birth until they reach adulthood.  And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 80 years, and are now active in more than 77 countries.

Plan international has opened an office in Somaliland and started programmes that focus on child protection, education and youth economic empowerment programming both humanitarian and development setting, working with/through partners and providing technical support to INGOs, Somaliland NGOs and the Government of Somaliland in Plan’s areas of expertise

 

The Monitoring and Evaluation and Learning Coordinator will oversee Plan Somalia/Somaliland monitoring and evaluation activities and specific data requirements for projects as well as tracking and reporting on outcomes and impact of our activities. The MERL coordinator will share their learning across the organisation and help facilitate learning in other departments and regions.

 

The MERL Coordinator’s role is to provide essential support to Plan international programmes by supporting the quality assurance system, build capacity at field level to deliver against Plans operating standards and to support the development of proposals and programme.  He/She will ensure strong monitoring and evaluations systems and connect staff capacity to ensure that Plan programmes are implemented in a quality manner and are accountable to beneficiaries and donors. Further, the MERL Coordinator will be expected to lead on PMERL system design and implementation, evaluations, assessments, MERL budgeting, and recruitment.

management scope, reporting lines, key relationships

Monitoring and Evaluation, research and learning (MERL) Coordinator will be based at the Country Office and S/he will uphold Plan's Core Values, promote mission and vision, programme principles (transparency, gender equality and diversity) to enhance programme MERL and programme impact, and be committed to child protection and respect for human rights.

Reports to:   Head of Mission

Key relationships:

 

Internal: Plan International staff including; Head of Mission, PMs, TS, Finance, HR, and Regional MERL /Global Hub staff as appropriate

 

External: Project partners, government line ministries, target beneficiaries and other agencies and groups working in the child protection sector in Somaliland

Level of Contact with Children:

The position will be based in the Country Office and frequent travel to the Field Sites and the incumbent will give strategic direction on programme level of contact with children will be occasional.

Physical Environment

This position is based in Hargeisa with frequent travel to field sites and partners’ offices in the country.

Accountabilities and MAIN WORK ACTIVITIES

  1. Monitoring Implementation and M&E coordination (30%):
  • Supervise and coordinate application of monitoring tools to track program performance in line with the Theory of Change and the M&E Plan
  • Manage and conduct qualitative monitoring among program beneficiaries and other stakeholders, such as surveys, focus group discussions, interviews and case studies
  • Establish an inquisitive learning culture within PIK through leading the capacity building efforts in M&E
  • Collect data on a regular basis to measure achievement against the performance indicators.
  • Check data quality with partners.
  • Maintain and administer the M&E database; analyse and aggregate findings.
  • Support project progress reporting, project mid-term review and final evaluation.
  • Identify areas where technical support to project partners is required. Organize refresher training on M&E for partners as required.
  • Identify lessons learned and develop case studies to capture qualitative outputs of the project. Provide advice to the supervisor on improving project performance using M&E findings.
  1. Quality improvement and standards (20%)
  • Implement appropriate indicators and sets of measures of sustainability and success to generate reliable evidence on the results and lasting impact of our work
  • Uses on-going project monitoring and assessment, working closely with project teams to improve the quality of implementation and adapt project design.
  • Identifies knowledge gaps, work with project teams and line manager to identify and roll out research initiatives and evaluates activities, using appropriate ethical principles and methods.
  • Interprets and contextualises data, assesses results and draws conclusions to inform programme and influence initiatives
  • Ensures adherence to M&E standards, Research and evaluation standards and all M&E cooperate standards at the Program Unit.
  • Clearly communicates the results of evaluation and lessons learned as appropriate.

 

  1. Data management and knowledge management (20%)
  • Lead and conduct analysis of quantitative data as well as qualitative data on all program inputs, outputs and outcomes to inform project designs
  • Monitoring Reports for internal and external audiences
  • Support the line manager to respond to Senior Management or donor data queries in an -accurate and timely manner
  • Creates, establishes and maintains programme level monitoring tools and databases that are mainstreamed to existing systems and aligned with programme design and allow for evidence-based adaptation and capture relevant data for measuring the delivery of the programme and contributing to learning
  • Develops and maintains an updated database of all completed interventions and periodically carry out meta- analysis of the information.
  • Ensures all the data is disaggregated by sex and age and all the studies are gender responsive
  • Responsible for supporting from a gender perspective, data collection, analysis and utilization across all programs at the country level, based on the agreed tools developed and approved by the line manager
  • Ensures that project and program teams utilise the country-based data collection tools and observe data quality controls
  • Establishes systems for the capture of qualitative and quantitative data that shows progress over time and where a cooperate database be in place, have responsibility over such data bases

 

  1. Coordination of documentation, learning and Knowledge management (15%)
  • Prepares M&E data and reports that meet requisite standards of quality and usability for donors and internal purposes.
  • Supports Project teams, partners and community-based structures on documentation of lessons learnt
  • Supports dissemination of key studies and lessons to stakeholders, communities and donors
  • In consultation with the PU program management team and program staff, establishes an overall program monitoring and reporting plan, ensuring that all project and donor deliverables are covered. Work with staff in the development of annual work-plans, monitoring and reporting schedules.
  • Develops an internal mechanism while liaising with the knowledge management team of sharing of documents across the hub and the country programs
  • Prepare high quality consolidated project reports according to the donor’s guidelines and criteria. This integrated report will be a compilation of data generated from all Plan Somalia/Somaliland programs
  • Facilitate and support the documentation of best practices and lessons learned in the Plan programs for audiences within and outside Plan International
  • Participates in relevant technical exchange of advocacy networks and M&E forums and networks
  • Leads the program teams in developing case studies annually for publication in a professional journal.
  • Identifies and documents interventions and initiatives, and knowledge management products that can be replicated or scaled up.

 

  1. Capability building through knowledge sharing, networking and coaching (10%)
  • Reviews M&E findings and best practices and disseminates information to stakeholders to facilitate evidence-based planning, learning and informed decision-making
  • Establishes and manages a performance monitoring and evaluation framework with specific goals, outcomes, inputs, outputs, processes, indicators, data needs and sources as well as reporting templates and frequency, for effective monitoring, reporting and updating of the progress of programmes and projects
  • Promotes individual and organisational learning through systematic reflection processes, documentation, dissemination and knowledge management.
  • Communicates complex technical MERL concepts and terminology in simple language to non-experts.
  • Explains data and evidence in a way that is appropriate and actionable for users and decision-makers.
  • Supports, coaching and training of staff and partners for improved MERL practices in response to needs.
  • Builds, maintains and engages in internal and external MERL partnerships and networks.
  • Assesses the capacity of project implementation teams and project partners on Monitoring and Evaluation systems and processes and build their capacity on identified gaps to ensure they are able to co-participate in the monitoring and evaluation of project methodologies to allow them report on outcomes of interventions they engage in
  • Trains and manages staff in M&E data collection, analyses and verification, which requires frequent travel to the field/project sites
  • Capacity builds local partners and staff where appropriate on the result framework, data management, and results- oriented programming that incorporates gender considerations
  • Coaches, trains, and mentors project teams on M&E

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) 6%

  • Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
  • Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
  • Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team;
  • Ensures that Plan Somalia/Somaliland contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

 

 

  • Requires good communication skills and judgement to negotiate with project staff, and partners.
  • Good communication skills with fluency in written and spoken English and Somali
  • Ability to work under pressure and willingness to work flexible hours when necessary.
  • Well planned and organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem-solving skills
  • Strong analytical and financial interpretation skills
  • Excellent interpersonal skills
  • Ability to meet deadlines
  • Committed, honest and transparent
  • High degree of confidentiality and integrity

Business Management competencies

 

 

Technical expertise, skills and knowledge

 

Qualifications/ experience essential:

 

  • Minimum of a University Degree in Social Science, Economics, statistics, development studies or any other related field from a recognized university.
  • At least 3 years of demonstrated successful coordination of M&E functions and experience
  • Grounded understanding of qualitative and quantitative methodologies in research and evaluation
  • Experience with evaluations/research logistics, administration and/or project or research management
  • Experience with database design and management including advanced use of Excel and data analysis and entry packages including at minimum SPSS, Stata, R, Epiinfo, Atlas-Ti, CS pro and the use of ODK platforms for data collection
  • Excellent written and spoken English, including the ability to write clear and engaging reports
  • Strong demonstrable levels of knowledge of and experience with gender sensitive research design, performance monitoring, impact evaluation, and / or social and environmental research methodologies

 

Qualifications/ experience desirable: 

  • Evidence of experience in development of longitudinal real time data bases including online application for management of data
  • Previous experience with mobile data collection (Kobo, ODK, CsPro) and GIS mapping an asset
  • Experience in the application of MER systems and frameworks including theory of change and logical frameworks

 

Languages required: Excellent written and verbal communication skills in English and Somali

 

Plan International’s Values in Practice

We are open and accountable

  1. Promotes a culture of openness and transparency, including with sponsors and donors.
  2. Holds self and others accountable to achieve the highest standards of integrity.
  3. Consistent and fair in the treatment of people.
  4. Open about mistakes and keen to learn from them.
  5. Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

  1. Articulates a clear purpose for staff and sets high expectations.
  2. Creates a climate of continuous improvement, open to challenge and new ideas.
  3. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  4. Evidence-based and evaluates effectiveness.

We work well together

  1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  2. Builds constructive relationships across Plan International to support our shared goals.
  3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  4. Engages and works well with others outside the organization to build a better world for girls and all children.

 

We are inclusive and empowering

 

  1. We empower our staff to give their best and develop their potential
  2. We respect all people, appreciate differences and challenge equality in our programs and our workplace
  3. We support children, girls and young people to increase their confidence and to change their own lives.

Female Candidates Are Strongly Encouraged to Apply

 

Please send fill out the online application and attached your CV and cover letter.

Three professional references with institutional email from the institutions that you have worked with, should be included into your CV.

Please be informed that CVs with personal emails references’ will be automatically rejected.

 

Please Note that Plan International Does not charge any fee at any stage of the recruitment process.

 

Application deadline  2nd July 2022