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Finance Officer, Grants and Contracts

Date: 18-Jan-2019

Location: US

Company: Plan International

Plan International USA (Plan) is part of a global organization that advances children’s rights and equality for girls. We strive for a just world, working together with children, young people, our supporters, and partners to:

 

•       Empower children, young people, and communities to make vital changes that tackle the root causes of discrimination against girls, exclusion and vulnerability.

•       Drive change in practice and policy at local, national, and global levels through our reach, experience, and knowledge of the realities children face.

•       Work with children and communities to prepare for and respond to crises and to overcome adversity.

•       Support the safe and successful progression of children from birth to adulthood.

 

We see clear links between fulfilling children’s rights, achieving gender equality, and ending child poverty. Every girl and boy has the right to be healthy, educated, protected, valued, and respected in their own community and beyond. We support these rights from birth to adulthood, working to ensure that girls and boys know their rights and have the skills, knowledge, and confidence to fulfil them. This approach inspires and empowers children and communities to create long-lasting change.

 

In 2016, Plan was active in 71 countries, and our programs reached more than 32 million children, directly impacting almost 70 million people in Africa, Asia, and Latin America. Program activities ranged from training health care workers and constructing health care facilities, to setting up water systems and building latrines, to working with children and families to improve early childhood care and development practices and outcomes.  For more information visit, www.planusa.org.

The Finance Officer, Grants and Contracts, Gates will be responsible for the financial management of the Gates Equal Measures 2030 Project, U.S. Government projects, as well as grants and contracts from other sources, such as Foundations, Corporations, and Multilateral Organizations. This position is responsible for ensuring accurate project financial tracking, recording and reporting

to donors, and compliance with the organizational policies and donor requirements. The Finance Officer works closely with the Program Managers on all budget, finance and compliance matters such as forecasts, budget realignments, pipeline analysis, financial reports review, etc. The Finance Officer will play a key role in establishing necessary financial procedures and reinforcing internal controls. S/he will provide training and ongoing support to Plan International USA staff and Country Offices in understanding donor financial compliance, identifying financial risks, and other best practices related to project financial management. This role is contingent upon funding.

 

Responsibilities

 

Financial Reporting

  • Prepares financial reports for assigned U.S. Government or other donor’s grants and contracts (including but not limited to Standard Form 425) and for projects where Plan USA is a sub-recipient of federal funds.
  • Creates financial reporting templates and trains field office staff in their use.
  • Requests and monitors receipt of monthly financial reports from Country Offices, Regional Offices, Plan USA and Plan’s International Headquarters.
  • Reconciles monthly field reports with  SAP (Field Financial Ledger) and the USNO General Ledger and project trackers, including the reconciliation of unliquidated advances.
  • Prepares any required ad hoc reports for donors—e.g.  Prime requests for financial information, USAID mission requests for financial information, pipeline analysis, etc.
  • Prepares and maintains internal documents to support donor financial reports.
  • Reviews all project financial documentation for compliance—e.g. costs charged to grants and contracts including travel expense reports, consultant
  • agreements, personnel allocation (time sheets), etc.
  • Maintains up-to-date grant and contract files and assures appropriate documents are available—e.g. pre-approvals, agreements, sub-agreements, modifications, correspondences with the donors, etc.

 

Financial Management

  • Works collaboratively with Program Managers to review and oversee project budgets, forecasts, and financial reports for donors and actively contribute to the project risk reviews.
  • Monitors project “burn rate” against the total award budget and against the work plan budget. Discusses project financial performance with the Program Manager.Assures appropriate explanations for variances on budget versus expenditure reports and notifies the Program Manager/Officer of any financial issues.
  • Keeps track of Plan International USA project covered costs in the donor budget to maximize cost recovery in accordance with the donor rules.
  • Works closely with the field to resolve any financial related issues and follows up on open points to ensure they are resolved.
  • Maintains up-to-date, accurate financial records on all grants in the field which credit Plan International USA for revenue.
  • Ensures the completion of financial closeout process for grants and contracts.
  • Supports the Program Manager and field office staff on the project budget management throughout the life of the projects.
  • Works with the Country Office and the Program Manager on budget realignments and modifications. Ensures timely submission to the donor/prime.
  • Monitors the status of the Obligation balance and works with the Program Manager and the Director of Compliance on requesting additional Obligations timely. Travels to the Country Office to provide support in preparation for audits and any other financial support necessary.
  • Reviews internal and external audit reports and recommends solutions to audit findings.
  • Assists Program Managers with the revenue projections for the organizational budget.
  • Assists the project team in negotiations with the donor.

 

Training

  • Actively contributes to the design and delivery of financial management training for the program staff at Plan USA.
  • Supports field finance staff in the areas of fiscal management and financial reporting on assigned U.S. Government grants and contracts and other assigned grants.
  • Participates in start-up workshops for new projects.
  • Liaises with the Program Manager to identify field staff training needs to increase their capacity to manage U.S. Government funds.

 

Other

  • Performs other duties as assigned by Supervisor or other tasks coordinated through Supervisor for other members of Management.

 

 

Qualifications

Skills, Knowledge, Abilities

  • Ability to work with minimal direction and to initiate activities and identify organizational needs related to responsibilities.
  • Excellent interpersonal and communication skills and the ability to maintain effective and satisfactory working relationships with people from diverse cultures across all levels of the organization.
  • Superior analytical skills, attention to detail, and strong work ethics.
  • Ability to maintain confidentiality of financial and other sensitive information.
  • Capacity to work under pressure, prioritize multiple tasks, and meet inflexible deadlines.
  • Knowledge of U.S. Government rules and regulations, particularly USAID Regulation 2 CFR 200 (formerly 22 CFR 226), 22 CFR 228, the Federal Acquisition Regulations (FAR), AIDAR, and 2 CFR 230 (formerly OMB Circular A-122), and A-133.
  • Proficiency in computer software particularly Microsoft Outlook, Excel, Access, Word and accounting software packages.
  • Thorough knowledge of and experience with financial reporting, especially with regard to U.S. Government.
  • Knowledge of U.S. generally accepted accounting principles (GAAP) and financial accounting standards.
  • Working knowledge of French or Spanish is desirable.
  • Previous experience working with field staff preferred.
  • Positive attitude, desire to be a part of a diverse team, and commitment to
  • Plan International USA’s mission.
  • Spanish language skills would be an advantage

 

Education and Experience

  • Bachelor’s Degree in Accounting/ Finance or related field. Master’s degree is preferred.
  • 5+ years of strong experience in accounting and financial management of U.S. government funding (e.g., USAID, DOS, DOL) and other donors’ budget and regulatory compliance.
  • Not-for-profit accounting experience. Field experience desirable.

Plan International USA has two offices, located in Washington, DC and Warwick, Rhode Island. It is part of the global federation, Plan International, which is comprised of collaborative partnerships between 21 national offices and 51 country offices. Plan International USA is registered 501(c) (3) and has an independent Board of Directors. Members of the Board of Directors of Plan International USA also participate in global federation governance through membership on the federation’s Members’ Assembly and International Board. 

 

The Plan USA Program Team works in direct partnership with the Regional and Country Office staff contributing expertise in business development, program design and implementation. The Program Team helps to manage, monitor and evaluate all US-funded programs, as well as reporting back to donors on the progress of program initiatives.

 

We aspire to five core values that help us define our culture and to inform our business decisions:  Accountability, Passion, Integrity, Respect, and Excellence - AsPIRE. Plan expects all staff to exhibit and embrace these values in every part of their work lives.

 

We are committed to adhering to Plan’s Child Protection Standards and protecting the wellbeing of children in any situation that may arise. The protection of children is everyone’s responsibility.

 

Plan offers opportunities for growth and development through internal and external training opportunities. We value the ideas and opinions of staff at any level and provide forums in which those can be shared with others.

 

Plan International is an equal employment opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender status, national origin, disability, veteran status, and any other classification protected by law.

 

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.