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Finance Assistant

Date: 04-Feb-2019

Location: Buea, SW, CM

Company: Plan International

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

 

Plan International Cameroon is currently advertising for the position of 01 Finance Assistant -SW based in Buea

 

This is a Local position

 

 

Responsible for providing financial and operational support to SW Response by facilitating timely request of funds. Performs general accounting functions primarily, encoding of  transactions, cash payments to staff and third parties, maintenance of subsidiary accounting records, preparation of financial reports and provision of assistance on other accounting related functions.

 

 

Dimensions of Role:

 

  • Cash disbursement and journals,
  • Accurate and systematic filling of documents
  • Month end reporting

 

Typical Responsibilities - Key End Results of Position:

  • Processes Payment Vouchers, Journal Vouchers through SAP on time and in accordance with the Operations Manual.
  • Ensure that all the payments and journal attachments are cancelled with the stamp “PAID” before approval by the supervisor.
  • Encodes accrual accounting entries in accordance with the accrual accounting plan of action.
  • Coordinates the receipt of all fund requests from Program Units and from all department units and ensures accuracy of fund request received from various department units.
  • Maintains complete and accurate file of fund transfer transmittals and ensures that bank Balances will have sufficient balance to avoid no sufficient funds at any given point in time.
  • Records all documents from other departments in the appropriate ledger (LPO, payment requests, PO, POM, PCR…) for traceability
  • Records all documents sent out of Finance Department to the appropriate ledger for traceability
  • Liaise with other departments to prepare the monthly and the weekly cash forecast
  • Files all Disbursement Vouchers/Journal Vouchers systematically no later than the following month, with all supporting documents attached and duly stamped with PAID, date and check number indicated.
  • Safe-keeps all unused checks and check stubs in the vault.
  • Process payment to staff and keep unused funds to the vault
  • Prepare the cash situation in a weekly basis and send to the Country Accountant for review
  • Ensure that all the Projects Vs Actual report are shared with the Project Coordinator every 25th of the month before the closure to correct all inconsistencies if any.
  • Prepares Year-End schedules and reports accurately and on time and provides assistance in the consolidation of PUs Budget during budget period.     
  • Ensure that Plan’s Child Protection Policy and related procedures are adhered to in all aspects of work
  • Perform others tasks assigned by the supervisor
  • Ensure that Plan’s gender policy is properly implemented especially through the day to day work

 

Communications and Working Relationships:

Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact

  • Has high contact with all NW/SW Program Staff and program unit Account staff to perform his/her assignment

 

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:

Gained through education, training, & experience

Qualification and Experience

  • HND or BTS in accounting, finance, management, economics
  • At least 2 years experience preferably in an international development organization,

 

 

Demonstrated behaviors needed by the post-holder to successfully perform the role:

 

Skills Specific to the post needed to put knowledge into practice.

  • Accounting experience, in data entry
  • Knowledge of local finance system,
  • Computer skills (Word, Excel, PowerPoint, Internet),
  • Be bilingual (English and French)

 

Physical Environment and Demands:

May be “typical office environment”; note if heavy lifting, climbing, excess travel, etc.

Travel requirements

This position does not requires  travel within Plan program units  and outside the country.

 

Level of Contact with Children:

Low contact:     No contact or very low frequency of interaction

Mid contact:     Occasional interaction with children

High level:        Frequent interaction with children

 

Low contact- the job responsibilities of this position does not require the post holder to have any one-to-one contact with children on a daily basis. There would be occasional contact with children and it is expected that children shall be protected at all times.

 

 

 

 

                                                                       

 

 

Location: Southwest - Buea

Type of Role: Finance

Reports to: Deputy Emergencie Response Manager for Southwest

Grade: B

Closing Date: 16-02-2019
 

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy.

As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. 

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.