Regional Supply Chain YODA Coordinator

The Organisation

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion, and discrimination. And it is girls who are most affected.  

Working together with children, young people, our supporters, and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national, and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries. Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching sustainable development goals and in particular the goals on gender equality.

The Opportunity

The Regional Supply Chain Strengthening Coordinator position is focussed on strengthening our Country Office (CO) Supply Chain function through a continuous improvement approach; ensuring that our processes are efficient, and we are providing effective and quality support in a timely way to meet the needs of our project participants and create lasting change.

Key End Results

The Regional Supply Chain Strengthening Coordinator alongside the RSCS is expected to build strong relationships with the Supply Chain Teams in Countries built on foundations of trust and quality technical support.

Outlined below are the key responsibilities for this position.

1. Supply Chain Strengthening : This position will have technical autonomy to advise, facilitate improvement processes, and propose solutions in coordination with RSCS. They may lead strengthening actions directly in countries when formally delegated to by the RSCS.
2.       Regional Engagement:  Supports RSCS to plan and deliver quarterly Community of Practice meetings for peer exchange and sharing of best practices as well as Regional Supply Chain Workshops (virtual or face to face) to enhance engagement, collaboration and foster a strong understanding of the strategic direction and vision for Global Supply Chain within the regional context.  Contributes to enhanced understanding of good supply chain practice at senior levels in Regional Hub and Country offices.
3.        Driving Continuous Learning - Delivery of training / technical support:  Ensures compliance with our Supply Chain Operations Manual and supports ERP system use through training and 1:1 support as needed  Collaborates with country offices to identify training needs related to supply chain processes and the utilization of SAP Materials Management (MM) and Power BI. Supports the coordination of training schedules and logistics. Delivers and supports with the development of engaging and effective training sessions (both in-person and virtual) on standard supply chain processes, SAP MM module functionalities (focusing on end-user tasks), and the interpretation and use of standard Power BI reports. Adapts training materials to the specific needs of the audienceContributes to the development and maintenance of user-friendly training materials, quick reference guides, and FAQs related to SAP MM and Power BI for supply chain processes. -       Assists country offices in understanding the importance of data quality within SAP MM and Power BI. Guide users on correct data entry practices and the potential impact of data inaccuracies on reportingProvides feedback and insights based on user interactions and training sessions to contribute to the continuous improvement of training materials, support processes, and the overall user experience with SAP MM and Power BI.Conducts socialisation sessions (webinars and face to face training) on new process, templates and tools.
4.       ERP and system support: Drives full adoption and proper utilisation of our SAP ERP system to improve data quality, provide increased visibility and underpin data driven decision making. Acts as regional Supply Chain SME for SAP ERP system.  In collaboration with the Global Fleet Team, supports the Country Offices in the proper use of the Fleet Management system (Tracpoint). Serves as the initial point of contact for country office supply chain staff regarding SAP Materials Management (MM) module inquiries and issues. Assists with basic user, role and approval management tasks within SAP MM and related systems, following established protocols and policies.  Provides first-line support to country office users on accessing, understanding, and utilising standard Power BI supply chain reports. This involves clarifying report content, assisting with basic filtering and navigation, and guiding users on how to extract relevant information for decision-making.

The Individual

Knowledge/Experience

·         Expert knowledge of supply chain management and significant experience in humanitarian or development contexts, preferably with International NGOs.

·         Strong understanding of supply chain processes, approaches, tools, methodologies, and organisational learning, that is up to date with best practices in the sector.

·         Strong understanding of the realities of (I)NGO supply chain and limitations that impact project implementation, financial control, monitoring, reporting, evaluation and learning.

·         Understanding of critical supply chain components around procurement planning, sourcing, buying and fleet management.

·         Familiarity with ERP systems (specifically SAP Materials Management (MM) module), fleet management systems (e.g., TracPoint) and Power BI with a focus on user adoption and data quality. Experience with user support, basic troubleshooting, and guiding effective utilisation for data-driven decisions.

·         Ability and experience to deliver engaging training (virtual/in-person) on business processes, SAP MM, and Power BI.

·         Direct experience working with multicultural and multi-sector teams in at least two different countries.

Skills

·         Strong analytical and problem-solving abilities.

·         Training skills and strong communication skills.

·         Able to roll-out appropriate guidelines, tools and templates for improved supply chain and implement them at scale.

·         Able to analyse large amounts of data and generate powerful reports and information from them.

·         Communicating supply chain concepts and terminology in simple language to non-experts.

·         Strong collaboration skills, able to build cooperation and negotiate compromises.

·         Strong attention to detail.

·         Proven experience of using online technology for communication and learning.

·         Fluent in English (plus Spanish).  Desirable French communication skills

·         Proficient with MS Suite including Word, Excel, and PowerPoint.

Behaviours

·         Listens to and consults with others with genuine curiosity and interest to learn.

·         Co-creates with diverse staff across the organisation.

·         Demonstrates genuine curiosity and enthusiasm to find win-win solutions when facing challenges and ambiguity.

·         Facilitates joint understanding and the development of good practices.

·         Inspires trust and support from others.

·         Promotes innovation and learning.

·         Takes responsibility for achieving significant results.

·         Able to build rapport with wide range of groups and stakeholders.

·         Demonstrably committed to Plan’s goals and values.

Plan International operates an open opportunities policy and actively encourages diversity, welcoming applications from all areas of the international community.

Location: Paraguay, Peru, El Salvador, Guatemala, Dominican Republic, Ecuador  

Reports to: Regional Head of Gender Programing & Influencing

Fixed Term Contract: 12 months renewable

Closing Date: 2th June, 2025

Click for full profile:  Regional SC Strengthening Coordinator_EN_FINAL_May 2025.docx

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Please note that only applications and CVs written in English will be accepted.

As an international child-centered community development organization, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with. References will be taken and background and anti-terrorism will be carried out in conformity with Plan International Child Protection Policy.