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Finance Coordinator

Date: 20-Jun-2022

Location: Beirut, Lebanon

Company: Plan International

The Organisation

 

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

 

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

 

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

 

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

 

We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.

 

ROLE PURPOSE

 

The Finance Coordinator will be responsible for coordinating with the Country Finance Manager in Lebanon and Finance team in Plan Egypt to ensure timely and accurate accounting, internal and external reporting and compliance with internal Plan and external donor policies and requirements. The Finance Coordinator will be responsible for following on Partner Agreements, contracts & payments, as well as filing and reviewing of all financial records, in addition to supporting in Financial Reports (monthly/quarterly/yearly).

 

 

DIMENSIONS OF THE ROLE

 

Under the guidance and direct supervision of the Country Finance Manager, the Finance Coordinator will be based in Beirut to ensure timely and accurate accounting, procurement, HR and all related internal and external reporting and compliance with internal Plan and external donor policies and requirements. For that purpose, he/she will work closely with the HR, Operation and Program team in Beirut. 


 

ACCOUNTABILITIES

 

Finance

 

-    Monitor programmes’ burn rate and support the development of pipelines, expense trackers, accruals and spending projections.
-    Supports and/or leads in cooperation with Country Finance Manager in the preparation of designated project audits. 
-    Monitors programmes’ budgets from SAP and/or system, after receiving proper training from regional finance and Country Finance Manager
-    Support the Country Finance Manager in the annual budgeting process for Plan Lebanon.
-    Reviews monthly billing and reimbursements.
-    Ensure all advances are closed and relevant documentation required by IH departments has been sent.
-    Work closely with Egypt team in reviewing the monthly packs.
-    Work closely with support team in entries all data in the system.
-    Work closely with all the program managers on the requests needed in the budget.
-    Work closely with the operation team on reviewing the procurement of the payments.
-    Work closely with the NO focal point on monthly/quarterly financial reports before submitting to donor.
-    Work closely with the partnership coordinator on doing partnership assessment for new partners and review the partnership agreement terms related to finance.
-    Work closely with the grant coordinator on everything related to financial reports, donor requirements and donor report submission.

 

Partners’ Financial Management

 

-    Work closely with the Partnership Coordinator from a financial perspective to support on assessing and vetting new partners;
-    Participate in meetings with existing partners in Lebanon to ensure financial requirements and policies are in place 
-    Assess capacity building needs and provide training and technical assistance in financial management to local partners in coordination with Country Finance Manager
-    Ensure internal audits are carried out regularly with partner organizations
-    Ensure that partners’ reports and supporting documents are adequately reviewed and in line with Plan’s and the donor’s regulations and policies with the support of Grant Coordinator.

 

Human Resources:

 

-    Reviewing work of Finance Officer, in terms of calculating and paying employee salaries and taxes and other tax reporting.
-    Reviewing Month Payroll in terms of calculation of salary, benefits, nssf and tax with the coordination the HR Coordinator. 
-    Coordinating with HR department as needed (payslips, timesheets ...etc) 

 

General Administration:

 

-    Reviewing reporting to the MoF as required in coordination with Finance Manager, HR coordinator and tax consultant.
-    Reviewing reporting for VAT claims in coordination with Finance Manager
-    Review bank reconciliations in coordination 
-    Review petty cash reconciliations 


Other:

 

-    Ensure proper recordkeeping and efficient filing of all records including data collection, reports, official correspondence etc.;
-    Support existing programmes as needed;
-    Attend calls, meetings, etc. as required.

 

1.    Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

 

 

KEY RELATIONSHIPS

 

•    Internal: Plan Lebanon staff
•    External: Donors, Partners

 

 

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

 

Demonstrable knowledge and understanding of:

 

    The context in Lebanon, particularly on issues affecting the rights and well-being of children and young people, especially girls and young women;
    The civil society landscape in Lebanon, and the capacities of local organisations;
    The donor landscape in Lebanon, in addition to donors’ strategy and requirements;
    Knowledge of developing/maintaining financial internal control and risk management concepts and systems
    Knowledge of applicable local laws and regulations (NSSF, taxes, etc.)
    Humanitarian principles and “do no harm” approach.

 

Qualifications and Experience

 

    University Degree in Finance, Accounting or related field
    Min 5 years’ experience working with INGOs in Lebanon inc. experience reporting to donors – EU, USAID, UN, et ...
    Experience of relevant accounting packages and operating systems 
    Knowledge of developing/maintaining financial internal control and risk management concepts and systems
    Demonstrated knowledge and understanding of international accounting standards for the NGO-sector, donor regulations and compliance issues related to management of donor funds

 

Skills

 

    Strong organizational abilities; able to prioritise and manage short-term and continuing projects across diverse themes despite competing deadlines.
    Strong commitment to child safeguarding & Antifraud policies both inside and outside the workplace.
    Ability and experience in adapting to systems & processes
    Strong character traits, including team work, striving for high performance, emotional stability, resilience, adaptability, and ability to handle stress, strong initiative and self-motivation, cultural and gender sensitivity, honesty and physical fitness to travel are essential.
    Excellent written and oral communication skills, with excellent command of spoken and written English and Arabic. 

 

 

PLAN INTERNATIONAL’S VALUES IN PRACTICE

 

We are open and accountable

 

1.    Promotes a culture of openness and transparency, including with sponsors and donors.
2.    Holds self and others accountable to achieve the highest standards of integrity.
3.    Consistent and fair in the treatment of people.
4.    Open about mistakes and keen to learn from them.
5.    Accountable for ensuring we are a safe organisation for all children, girls & young people

 

We strive for lasting impact

 

1.    Articulates a clear purpose for staff and sets high expectations.
2.    Creates a climate of continuous improvement, open to challenge and new ideas.
3.    Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
4.    Evidence-based and evaluates effectiveness.

 

We work well together

 

1.    Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
2.    Builds constructive relationships across Plan International to support our shared goals.
3.    Develops trusting and ‘win-win’ relationships with funders, partners and communities.
4.    Engages and works well with others outside the organization to build a better world for girls and all children.

 

We are inclusive and empowering

 

1.    We empower our staff to give their best and develop their potential
2.    We respect all people, appreciate differences and challenge equality in our programs and our workplace
3.    We support children, girls and young people to increase their confidence and to change their own lives. 

 

 

LEVEL OF CONTACT WITH CHILDREN:

 

Low contact: No contact or very low frequency of interaction 

 

 

TRAVEL
•    In-country travel is estimated at 10%.
•    Occasional international travel may be required.
 

Location: Lebanon, Beirut

Type of Role: Finance

Reports to: Country Finance Manager

Grade: C2

Closing Date: 03 July 2022

 

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

 

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

 

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

 

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

 

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

 

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.