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Projects Manager

Date: 06-Jan-2019

Location: Amman, AM, JO

Company: Plan International

The Organisation:

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice. Plan actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. Plan support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. Plan place a specific focus on girls and women, who are most often left behind. Plan have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries. Plan International Jordan is established in 2016 and has programmes in Azraq refugee camp and host communities.

Purpose:

Plan International Jordan is seeking an experienced Projects Manager with demonstrated knowledge and experience in managing large projects, community led projects, SRHR and GBV projects for vulnerable young people. The Projects Manager is expected to provide leadership and integral management to his/her program team and partners.

 

Background:

Plan International Jordan is seeking an experienced Projects Manager with demonstrated experience in SRHR and GBV programming targeting adolescents and youth, in support to Plan International’s programs in Jordan. The Projects Manager will be responsible to ensure the quality of GBV and SRHR projects implemented by Plan International Jordan and its partners and promote integration with other sector interventions including Child Protection, Gender Based Violence and Education.

The Projects Manager will be based in Amman with frequent travel to project locations inside Jordan; He/ She will lead and oversee projects implementation, assure the quality of programming and ensure adequate coordination of the Plan implementation team as well as overall coordination and planning with all project’s stakeholders

Responsibilities include:

Coordination and Communication:

  • Leads overall coordination, involving all partners to ensure adequate implementation of the project;
  • Coordinates with other Plan International sectors to ensure implementation of standardized and quality activities.
  • Supports the project’s Board of Directors in taking strategic decisions and representing the projects at the highest level.
  • Works in close collaboration and consultation with available government structures, non-government actors, and cluster system and community representatives.
  • Coordinate with other departments (program and support) as necessary
  • Represents Plan, and the other members of partners (if needed), in platforms and meetings held at community and national level.
  • Develops a network to facilitate the project acceptance and stake holder’s contribution and ownership
  • Provides compiled reports to the Country representative and national office, including relevant context update and amylases
  • Maintain positive and productive relationships with partners and support to complete their responsibilities in compliance with donor rules and regulations
  • Work closely with other departments to elaborate and harmonize tools, SOP, guidelines and conceptual frameworks to guide the implementation
  • Participate in Health Working Group, GBV Task Force, and other relevant coordination entities;
  • Build and maintain relationships with relevant ministries (incl. Ministry of Health, Ministry of Social Development, Ministry of Education etc.), UN organizations (UNFPA, UN Women, UNICEF, UNHCR, etc.), INGOs and national NGOs.
  • Undertake all other duties that may be determined by the line manager and head of Mission and that are compatible with the job.
  • Recruitment and induction of the projects team with the support of the HR department

Project Implementation:

 

  • Develop, implement, oversees and monitors the SRHR and GBV projects, in accordance with the objectives, activities and targets outlined within the proposal and in line with project’s budget.
  • Manage budgets and monitor expenses for the projects.
  • Forecasts and follows up on expenditures related to the projects and participates in budgets revision exercises.
  • Field monitoring visits to Plan’s and partners’ activities.
  • Submit periodic internal project activity updates (activity and budget follow up) to Plan National office.
  • Identifies logistic and admin support needs related to the projects and communicates these to the programs manager and relevant log/admin support person.
  • Lead the work planning process with partners and coordinate between partners to ensure complementary activities and sequencing among activities and between projects
  • Frequently revise the work plans ensuring proper sequencing of activities and timelines match donor and other projects commitments
  • Develop and manage an indicator tracking tool for the projects
  • Managing the technical and managements with all partners, ensuring that the activities are synergized, organized and managed optimally while at the same time operated in compliance with donor requirements and relevant guidelines
  • Managing Plan’s partnership with different partners related to the projects.
  • Monitoring of the financial and logistics aspects of the activities and the respect of Plan procedures, in close collaboration with the admin and log departments.
  • Ensuring all support documents (means of verification) and general project documents are properly filled in and filed

 

 

Technical capacity building

  • In collaboration with the CP and GBV Specialists and with technical team at national office, participates in designing strategies and objectives for improved support to beneficiaries and contribute actively in its monitoring, evaluation and revision.
  • Ensure quality technical inputs into the design and delivery of the program activities including field implementation

 

Programme Design:

  • Lead rapid and detailed GBV and SRHR assessments (when needed) in new target areas; determine priorities, immediate activities and required resources.
  • Develop an evidence-based GBV and SRHR program plan including programmatic, research and advocacy priorities, closely linked to other sector program.
  • Support in developing curricula and materials related to Adolescent GBV and SRHR programming.
  • Support in drafting, reviewing and submitting concept notes, proposals and reports in close coordination with Programs Managers and relevant National Offices (fundraising offices in the Plan International Federation).

 

Requirements:

  • Minimum 7 years of progressively responsible professional experience in project management in sectors of GBV, SRHR or youth engagement and empowerment.
  • University degree the field of Social Work, Business, Social Sciences or another related field.
  • Knowledge of GBV, SRHR, youth empowerment activities in the context of Jordan with clear understanding of related legal and policies frameworks.
  • Previous experience in team leading and implementing through partners’ projects.
  • Experience in livelihoods development in humanitarian or refugee settings, community-based and community participation required.
  • Experience in budget management –2 million and above.
  • Excellent experience in procurement and procedures plans,
  • Excellent experience financial management, budget design and follow up
  • Experience of working with different partners.
  • Experience in working with donors including: EU, MADAD, ECHO, DFID, and any other donors
  • Ability to communicate and maintain appropriate and productive relations with a range of actors, including children, parents, local and national authorities.
  • Flexible work attitude and ability to work independently within a small team.
  • Excellent knowledge of Arabic and English.

     

    Behaviours (Plan International’s Values in Practice)

             We are open and accountable

  • Promotes a culture of openness and transparency, including with sponsors and donors.
  • Holds self and others accountable to achieve the highest standards of integrity.
  • Consistent and fair in the treatment of people.
  • Open about mistakes and keen to learn from them.
  • Accountable for ensuring we are a safe organisation for all children, girls & young people. 

We strive for lasting impact

  • Articulates a clear purpose for staff and sets high expectations.
  • Creates a climate of continuous improvement, open to challenge and new ideas.
  • Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  • Evidence-based and evaluates effectiveness.

We work well together  

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities
  • Engages and works well with others outside the organization to build a better world for girls and all children.

 

 

 

Type of Role: One year contract

Location: Plan's office in Jordan - Amman

Reports to: Programs Manager

Closing Date: 21st  of January 2019

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Please note that only applications and CVs written in English will be accepted.

A range of pre-employment checks will be undertaken in conformity with Plan International's Child Protection Policy.
 

As an international child centered community development organization, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organization, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. 

Plan International operates an equal opportunities policy and actively encourages diversity, welcoming applications from all areas of the international community.