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Country Finance & Grants Manager

Date: 07-Jan-2021

Location: Amman, Jordan

Company: Plan International

role PURPOSE

 

Plan International is a rights-based development and humanitarian organisation with the purpose to strive for a just world that advances children’s rights and equality for girls. Plan is independent of government and has no political or religious affiliation, and has been building powerful partnerships for children over the past 80 years and is now active in more than 70 countries.

This position will undertake a senior internal and external representation on finance side with key stakeholders. The Country Finance & Grants Manager will be a leading member of the Country Leadership Team (CLT) and provides high-level strategic leadership in finance to the office as a whole, working collaboratively with other CLT members. The post holder leads the implementation Plan Jordan’s financial management and solidify financial processes and systems in the country in line with Plan’s global financial policies and procedures & other industry best practices.

Dimensions of the Role

 

  • Has a country wide financial management responsibility and reports to the Country Director and matrix managed by the Regional Finance Manager (Plan MEESA)
  • Leadership, management and development of in country finance staff
  • Leads the financial services provided within Plan Jordan
  • Has a delegated authority to approve Program Outlines and payments.
  • A member of Country Leadership Team (CLT) and advises the CLT on financial and risk management related issues on country initiatives
  • Representation of Plan, its work and its values within country forums/networks or conferences as appropriate. 
  • In consultation with the CD, lead Plan Jordan’s engagement on regional and global finance related initiatives.
  • Hold responsibility for the overall management of all areas related to finance, budgetary management and oversight, and contracts.

 

Accountabilities

 

  1. Oversight and development of an excellent and high performing finance team within the country:

 

  • Recruiting, developing and retaining competent finance staff;
  • Developing and implementing learning & development plans for the finance team in line with Plan’s talent management systems and processes;
  • Manage and support in country finance networks for continuous learning and improvement;
  • Leading regular meetings of the country finance management team. further, holding periodic meetings with the wider finance team members including those at the Program Units;
  • Ensuring performance management of all finance staff occurs in line with Plan standards.

 

  1. Managing grants financial reporting and record keeping to be well maintained and accurate:
  • To lead the grant budgeting process for Plan Jordan and ensure that all grant budgets are adequately costed, including through ensuring that a fair share of shared Plan Jordan costs are included in all grant budgets as per the estimated level of effort for the grant in question.
  • Accurate maintenance of grants and individual giving expenditure records including supporting documentation which is approved by the appropriate authority;
  • Prepare financial reporting for submission to donors to ensure it is accurate and on time
  • Maintaining close monitoring and reviewing of advances to partners, expenditure reporting by partners and complete supporting documentation;
  • Overall accountability for ensuring that monthly cost apportionment process is accurately completed.
  • To provide support and guidance to other members of the Administration and Finance team, programme teams and field teams in key aspects of donor compliance and accountability standards.
  • To work closely with the Country Finance team and other members of the Administration and Finance team to provide timely and accurate financial expenditure management information to senior management in Plan Jordan on a monthly basis.
  • To support grant audits, internal and external, to ensure that all required grant audits are completed on time through Plan Jordan’s contracted external auditors.
  • Contribute to the preparation of grants proposal and review FAD financial and reporting requirements in line with Plan guidelines.

 

 

  1. Country Leadership Team & staff are supported and managed by effective financial services, financial information and advice:

 

  • Prepare and Facilitate the development and implementation of Plan Jordan’s finance strategy;
  • Participate in CLT meetings ensuring timely implementation of agreed CLT decisions;
  • Provides timely, reliable and systems based financial information and analysis that leads to effective decision making by the CLT;
  • Report program unit and country office results against budget, other key financial measures to the CLT including advising on issues highlighted by the financial audits and recommendations to address these;
  • Provides support in preparation of funding requests and communicating other business plans to the regional office;
  • Manage payroll, regulatory returns and tax compliance as required;
  • Provide efficient payment services to the Country Office and ensure that efficient services are provided in the Programme Units as well;
  • Financial due diligence of partners is completed as part of partner assessment processes within the country;
  • Have an advanced understanding and belief in planting gender equality in a way that fosters mainstreaming gender equality in all finance management related areas of work;
  • Having a clear vision on how to embed Safeguarding children and youth in the areas of work.

 

  1. Budgeting and planning is based on excellent and timely financial data:

 

  • Organize, own and control the annual budget and quarterly re-forecasting processes including communicating instructions, meeting deadlines;
  • Consolidate and review country operational budgets;
  • In liaison with the CD, be the focal point for regular communications with the Regional Office and International Headquarters, as required;
  • Ensure the accuracy of producing the country cost ratio as well as the cost ratio at the program unit level, in line with Plan policies and corporate ERP system. 

 

  1. Oversee financial reporting and cash management to be accurate and compliant with established policies and procedures:

 

  • Manage and review  the general ledger and cash management processes including cash forecasting;
  • Prepare and ensure implementation of flow charts for key financial processes;
  • Provide matrix management support to the Programme Implementation Finance Manager to ensure that all Programme Units meet monthly financial reporting deadlines on time and to the required standard;
  • Ensure adherence to the local Operations Manual and other global finance policies and procedures in accordance with Plan standards;
  • Updating of the financial authorisation matrix and obtaining the approval of the Country Director at least annually and more frequently if required;
  • Ensure finance related audit actions are implemented and alternative actions taken as required to address weaknesses in financial controls and procedures identified in finance and other forms of audit reports;

 

  1. Leading the implementation of the global and regional initiatives related to the financial management aspects at the country level:

 

  • Leading the grant remediation work to ensure timely and accurate data cleansing during the data migration phase;
  • Support and guide the CLT in maintaining the standards financial KPIs and metrics in accordance with the global funding model;

 

  1. Dealing with Problems:

 

  • Application of knowledge required for the role, complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them.
  •  
  • The role is matrix managed hence requires the incumbent  to  develop excellent working relationships and communication that is greater than in regular management relationships
  • The role requires the ability to analysis data, qualitative indicators and reported issues to determine key risks, adverse trends and the appropriate corrective measures
  • An ability to arbitrate between parties and to find solutions to difficult financial issues is necessary
  • A source of expertise on the subject.

 

  1. Child protection, gender equality and inclusion:

 

  • Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan

 

 

Key relationships

[This section refers to people inside and/or outside of the organisation that the post-holder needs to have contact with, and why. This should include virtual presence.]

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Technical expertise, skills and knowledge

 

Essential

  • A degree in Accounting plus a professional accounting qualification such as CIS, ACCA, CIMA or equivalent
  • A post graduate qualification is desirable
  • A minimum of 3 years’ experience  in a similar strategic management role
  • Knowledge of International Financial Reporting Standards, Control standards and Risk management techniques and the reporting requirements of major international grant donors
  • Knowledge of the INGO sector and the financial management issues specific to the sector in Jordan.
  • Knowledge of local finance laws and regulations
  • Fluency in Arabic and English spoken and written;
  • Understanding of the Jordan, the geopolitical factors affecting child-poverty in the country as well as the political, social and economic opportunities for development are an advantage.
  • Candidates with experience of MS dynamics system are preferred.

 

 

Skills

  • Exceptional conceptual and strategic thinking skills.
  • Comfortable with taking timely decisions in situations where information may be incomplete, based on consultation and the ability to convey sound judgement and assurance to team members and other key internal stakeholders.
  • Excellent interpersonal skills, including the ability to build relationships with colleagues through remote means and in a multi-cultural environment.
  • Excellent written and oral communication skills, including presentation and public speaking, both is English and Arabic.
  • Strong negotiation, influencing and problem solving skills.
  • Numeracy and the ability to interpret financial data, in order to provide management support to budgetary processes including planning, monitoring and reporting.
  • A strong understanding of key institutional donor compliance rules and principles.
  • Ability to provide leadership, communicate effectively and build high performing teams that work together to achieve goals.
  • Ability to analyse information, evaluate options and to think and plan strategically

 

Plan International’s Values in Practice

We are open and accountable

  • Promotes a culture of openness and transparency, including with sponsors and donors.
  • Holds self and others accountable to achieve the highest standards of integrity.
  • Consistent and fair in the treatment of people.
  • Open about mistakes and keen to learn from them.
  • Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

  • Articulates a clear purpose for staff and sets high expectations.
  • Creates a climate of continuous improvement, open to challenge and new ideas.
  • Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  • Evidence-based and evaluates effectiveness.

We work well together

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

 

We are inclusive and empowering

 

  • We empower our staff to give their best and develop their potential
  • We respect all people, appreciate differences and challenge equality in our programs and our workplace
  • We support children, girls and young people to increase their confidence and to change their own lives.

 

Physical Environment

 

The position will be based in the Country Office (Amman, Jordan) with frequent in country travel and some international travel.

 

Level of contact with children

Mid contact: Occasional interaction with children

 

ROLE PROFILE  

Contract Duration: 6 months – with possibility of extension based on performance   

Reports to: Country Director

Location:  Plan International Office (Amman)

Grade: E – Senior Management

Closing Date: 20 January 2021

 

Female candidates are highly encouraged to apply. Plan International operates an equal opportunities policy and actively encourages diversity, welcoming applications from all areas of the international community.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Please note that only applications and CVs written in English will be accepted.

A range of pre-employment checks will be undertaken in conformity with Plan International's Child Safeguarding Policy.